111 Recruiting Assistant jobs in Canada

Job Description

Nature of the Position:

Under the direction of the Senior Manager, Human Resources the Administrative Assistant reports and manages IVC Vita Health’s General Office and Human Resource Administrative activities.

Term of Employment:

• This is a permanent, full-time position requiring the employee to work 37.5 hours per week
• This position is due to begin on March 31st, 2025 (or as soon as an applicant is selected)

Primary Duties and Responsibilities:

Reception

• Oversees IVC Vita Health’s reception activities during regular office hours.
• Answer general phone inquiries in a professional and courteous manner.
• Direct and relay phone/email inquiries to the appropriate staff member
• Greet visitors to the organization in a professional and friendly manner.
• Maintain a clean and organized reception area.
• Maintenance and Stocking of boardroom items.
• Update and distribute company telephone directories.
• Performs other related duties as assigned by management.

Office Administration

• Use computer word processing, spreadsheet, and other company software.
• Sort incoming email, mail, faxes, and packages.
• Prepare and send outgoing email, mail, faxes, and packages.
• Upkeep of hard copy and electronic files, ensuring high level of accuracy
• Maintain inventory of stationery, supplies, and other consumables for the office.
• Provide administrative support to the Senior Leadership Team, Human Resource Team and other departments as required.

Skills Requirements:

• Minimum of 2 years Administrative Assistant Experience supporting senior management preferred.
• Excellent oral and written communication skills in both English.
• Proficiency in the use of computers (Excel, Word, Outlook, Internet).
• Ability to multi-task in a fast-paced team environment.

Education:

• Administrative Assistant Diploma or the completion of post-secondary certificate, degree or diploma of at least 2 academic year

Wage:

• $23.63/hour - $25.00/hour

Benefits package offered:

• Company paid Health, Dental and Vision Insurance.
• Employee Paid STD, LTD, Life, AD&D Insurance
• 7 additional Paid Leave Days Per Year
• 10 days of Paid Vacation Days Per Year
• Employee Assistance Programs for mental health and well-being
• Professional development opportunities and Tuition reimbursement
• Up to 4% Company Paid Retirement Savings Plan
• Employee Product Discount

Please submit your Resume to Human Resources by the application deadline. Contact Information: Maria Naumoff Senior HR Manager

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Protection Incendie Priorité est à la recherche d’un Spécialiste en acquisition de talents dynamique et expérimenté(e) pour se joindre à notre équipe en pleine croissance à nos bureaux de St-Laurent et Laval.

Ce poste s’adresse à une personne proactive qui excelle dans un environnement dynamique et qui possède une solide expérience dans le recrutement de main-d’œuvre CCQ et de profils techniques. En plus de vos responsabilités en recrutement, vous offrirez un soutien aux activités quotidiennes des ressources humaines, contribuant à la fluidité des opérations et à une expérience employé positive.

Responsabilités :

• Rechercher, présélectionner et évaluer les candidats pour divers postes, principalement des postes CCQ et techniques.
• Organiser et coordonner les entrevues entre les candidats et les gestionnaires d’embauche.
• Maintenir une communication constante et professionnelle avec les candidats tout au long du processus.
• Collaborer avec les équipes internes pour bien comprendre les besoins d’embauche.
• Participer ou diriger le processus d’accueil et d’intégration (documents, première journée, suivi).
• Offrir un soutien aux tâches RH.
• Représenter la compagnie de manière professionnelle, à l’interne comme à l’externe.

Profil recherché :

• Expérience en recrutement de personnel syndiqué (CCQ) (atout)
• Expérience en recrutement complet (cycle-complet).
• Connaissance ou intérêt pour les tâches administratives en ressources humaines.
• Excellentes habiletés en organisation, gestion des priorités et communication.
• Capacité à travailler de façon autonome dans un environnement à rythme rapide.
• Bilinguisme (français/anglais) requis.
• Connaissance du domaine de la construction ou de la protection incendie (un atout).

Pourquoi vous joindre à nous :

• Environnement de travail collaboratif et stimulant.
• Opportunités de formation et de développement professionnel.
• Une entreprise qui valorise la sécurité, l’intégrité et l’innovation.

Talent Acquisition Specialist

Permanent Full-Time

Markham, ON

$75-85k + 2 weeks vacation

This organization is an established respected meal prep and food distribution business, providing tens of thousands of meals for daycares and kindergartens across the GTA. They are growing their HR team and are looking to add a Talent Acquisition Specialist to do full cycle recruitment of salaried frontline positions such as cooks, chefs, sanitation clerks, packaging coordinators and delivery drivers. With a process-focused mindset and strong technological capabilities, the Specialist identifies efficiencies in recruitment and HR operations, while supporting payroll inputs and system accuracy. Highly organized and proactive, this individual is a trusted partner to hiring managers and supervisors—offering insight, support, and execution on hiring decisions.

Responsibilities:

• Lead recruitment efforts for salaried frontline roles
• Review resumes and conduct thorough screens and interviews of selected candidates
• Conduct pre-screens, interviews, tours of the facility, and complete scorecards
• Partner with supervisors and hiring committees to assess candidates and make informed hiring recommendations
• Create and present employment contracts to successful candidates
• Conduct reference checks, education verifications, and social media screening
• Track and report on key recruitment metrics
• Collaborate with supervisors to build tailored onboarding plans for each role
• Coordinate and facilitate orientation sessions for new hires
• Ensure all new hire documents and employee files are completed and maintained
• Monitor early-stage integration to support a successful cultural and operational fit

Candidate Requirements:

• 2-4 years’ experience in recruitment and talent acquisition either corporate or agency-side
• Post-secondary university/college degree in Human Resources
• Must have experience recruiting for restaurants, food and beverage, hospitality or transportation and logistics industries
• Experience using HRIS and payroll systems such as BambooHR and ADP is a strong asset
• Experience with high-volume recruitment of 10-20 search requisitions at a time
• Superior written and verbal communication skills
• Proven ability to proactively source talent using a variety of methods and channels
• Skilled in networking and building talent pipelines
• Ability to work independently, manage competing priorities, and meet deadlines
• Exceptional attention to detail and strong organizational skills

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

You can also find more jobs that may be suited to you on the Options Consulting Solutions Indeed and LinkedIn pages. Follow us on Instagram and Facebook for job searching tips and other updates.

Job Description

Company Overview

Our company is a dynamic leader in the Consumer Packaged Goods (CPG) and e-commerce sectors, driving rapid growth across multiple high-impact sales channels including Shopify, Amazon, TikTok Shop, and Walmart. We pride ourselves on innovation, a high-performance culture, and a mission to deliver exceptional products in health, beauty, skincare, and supplements. As a fast-growing company generating $5M+ in revenue, we offer unparalleled career growth and the opportunity to work with senior executives in a collaborative environment.

Role Overview
The Talent Acquisition Specialist will be pivotal in sourcing, attracting, and hiring top-tier talent across senior leadership roles in the North American market. This full-time role balances strategic recruitment planning with hands-on execution, directly supporting the company’s aggressive growth trajectory. The ideal candidate will have experience in both agency and in-house recruiting, focusing on senior roles within the CPG and e-commerce industries. This position is remote-friendly within the United States or Canada.

Key Responsibilities

• Lead full-cycle recruitment for senior leadership roles including Head of Growth, CTO, Creative Director, VP of Retention, Chief Revenue Officer, CMO, and AVP Business Intelligence.
• Develop and implement targeted sourcing strategies for the CPG and e-commerce sectors, focusing on high-growth companies.
• Collaborate with hiring managers and executive leadership to define role requirements, interview processes, and candidate evaluation criteria.
• Manage candidate pipelines using ATS and CRM tools, ensuring timely communication and exceptional candidate experience.
• Drive diversity and inclusion initiatives within recruitment strategies.
• Track recruitment metrics and generate reports to improve sourcing effectiveness and time-to-hire.
• Partner with marketing teams to promote employer brand across digital and social platforms.
• Stay current with industry trends and competitive talent landscape within North America.

• Time-to-fill senior leadership roles reduced by 20% within 6 months.
• Candidate pipeline growth of qualified senior executives by 30% quarterly.
• 90%+ hiring manager satisfaction rate with recruitment process.
• Successful onboarding of 5+ senior hires within first 90 days.
• Increase diversity hires by 15% year-over-year.

• Complete onboarding and gain deep understanding of company culture and growth objectives.
• Build relationships with hiring managers and key stakeholders.
• Assess current recruitment processes and tools.

• Launch sourcing campaigns for immediate senior openings.
• Present first candidate shortlists for key roles.
• Begin tracking recruitment metrics and reporting insights.

• Fill first senior leadership roles with high-caliber candidates.
• Recommend improvements to recruitment strategy based on early data.
• Demonstrate ownership of full recruitment cycle independently.

• Proven success in talent acquisition for senior roles in CPG and e-commerce.
• Deep knowledge of North American talent markets (US & Canada).
• Experience hiring senior executives such as CTOs, CMOs, and VPs.
• Strong stakeholder management and communication skills.
• Proficiency with ATS and recruitment CRM systems.

• Experience in agency and in-house recruitment settings.
• Familiarity with Shopify, Amazon, TikTok Shop, and Walmart marketplaces.
• Knowledge of diversity and inclusion recruitment strategies.

• 5+ years of relevant recruitment experience in CPG or e-commerce sectors.
• Bachelor’s degree or equivalent experience preferred.

• Have a track record of recruiting senior leadership in fast-growth environments.
• Thrive in a results-driven, dynamic team setting.
• Are passionate about building high-impact teams that drive business growth.

• Prefer strictly junior-level recruitment or generalist roles.
• Are uncomfortable with fast-paced, high-expectation environments.
• Lack experience recruiting for executive or senior leadership roles.

• Growth & Career Development:  Work at a fast-growing company with leadership visibility and advancement opportunities.
• Work Culture & Environment:  Join a collaborative, innovative, and high-performance team.
• Compensation & Benefits:  Competitive salary, performance bonuses, flexible remote work options.
• Unique Perks:  Annual retreats, wellness programs, professional development stipends.

• Salary Range: Competitive, based on experience.
• Bonus/Commission Structure: Performance-based bonuses available.
• Work Arrangement: Remote (US & Canada) with flexible hours.
• Health & Wellness: Comprehensive medical, dental, vision, and mental health support.
• Additional Perks: Stock options, team outings, generous PTO, learning budgets.

• Step 1: Submit your resume and cover letter.
• Step 2: Initial screening call with HR.
• Step 3: Complete an online assessment.
• Step 4: Final interview with hiring manager.

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Job Description

Air is a Creative Ops System for creative teams. Our product automates the mindless tasks that creatives and marketers do every day to manage content and unlocks creativity through image recognition, automated versioning, and approval workflows. We launched in March 2021 and have raised +$70m from world-class venture capital groups including Avenir, Tiger Global, Headline Ventures, Lerer Hippeau, WndrCo, and Slack Ventures.

This role requires in-office attendance at least 3 days/week in Toronto.

At Air, recruiting isn’t just about filling roles – it’s about shaping the future of our team. As our founding Talent Acquisition Lead , you’ll be the architect of our hiring engine, owning full cycle recruiting from sourcing to offer while building deep partnerships with our leaders.

This role is ideal for someone who is passionate about talent, building teams, and thrives in a highly fast-paced, ambiguous environment.

Core Responsibilities

Own full-cycle recruiting

• Lead and execute creative sourcing efforts to uncover and attract exceptional talent.
• Design structured, objective, and fair interview processes for the hiring managers.
• Drive end-to-end recruiting with velocity and intensity – outreach, screening, coordination, and offers – all while delivering an outstanding candidate experience.
• Keep our ATS data spotless and provide clear, proactive updates on hiring progress

Drive hiring process excellence

• Create a high-touch, personalized recruiting journey that inspires candidates from first conversation to final offer.
• Continuously improve recruiting workflows and leverage automation to scale efficiently
• Champion our Diversity, Equity, and Inclusion strategy with a keen focus on engaging candidates from underrepresented backgrounds.

Build deep, trusted partnerships

• Act as a strategic partner to hiring managers, deeply understanding team goals and translating them into hiring strategies.
• Help hiring managers scope out the roles, define what “exceptional talent” looks like, and ensure we hire to that bar.
• Proactively build and nurture a pipeline of exceptional candidates for future hiring need.

Requirements

• 4-8 years of full-cycle recruiting experience, ideally in high-growth SaaS or technology environments.
• Proficiency with ATS and sourcing platforms such as Workable, LinkedIn Recruiter, and other modern recruitment tools.
• Proven track record of sourcing, engaging, and qualifying top talent across functions.
• Clear and persuasive communicator who can pitch roles with credibility and enthusiasm.
• Highly organized with sharp attention to detail, capable of managing multiple fast-moving searches simultaneously.

• Act like a driver : Take initiative and ownership without waiting to be told.
• Work in public : Share ideas openly, get feedback early, and collaborate across teams.
• Play to win : Aim high and bring creativity, adaptability, and focus to your work.
• Say the hard thing : Give and receive feedback with clarity and respect.
• Disagree and commit : Debate honestly, then align quickly to move forward together.

Benefits

Why Air?

• Growth and Impact: Join a rapidly scaling company with a mission to transform the creative ops space. Your work will have a direct, tangible impact on our growth.
• Comprehensive Benefits: We offer competitive medical, dental, and vision insurance, along with dependent coverage. You’ll also enjoy a generous work-from-home stipend, professional development reimbursement, and unlimited vacation days.
• Commitment to Diversity: We believe in the power of diverse perspectives and strive to create an inclusive culture that welcomes individuals from all backgrounds and experiences.
• Competitive Compensation: The total compensation range for this role is CAD $25k to 168k + options.

At Air, we’re committed to building a world-class team and helping every individual reach their full potential. If you're passionate about solving big problems and growing with an innovative company, we’d love to meet you!

Job Description

Salary: $71,874 - $110,576

Who we are:

Reliable Controls is dedicated to reducing the carbon footprint of buildings around the world. Our team specializes in the design, development, and assembly of building automation controls and software programs.

We align ourselves with the right people and empower them in the right ways. An established company based in Victoria, BC, we nurture a strong culture of communication, trust, and collaboration. Embracing a worklife balance, promoting continuous learning, and celebrating our achievements are a few of the ways we show our enduring commitment to employees. Lets combine our passions for building a greener future!

Your mission:

As a Talent Acquisition Specialist, you are responsible for the development and execution of the companys talent acquisition strategy. Your mission is to play a pivotal role in shaping our organization's future by identifying, attracting, and securing top-tier talent. Your purpose is to foster a dynamic and diverse workforce, aligning with our strategic goals, and ensuring that we continue to thrive and innovate.

This is a hybrid role based in Victoria with the flexibility to work in-office and at home based on the needs of the role and/or as required be management.

What we offer:

• Flexible Hybrid work environment
• Highly competitive extended health and dental plans for you and your family
• A yearly RRSP contribution on the companys behalf, plus an employee contributionmatching program to help you grow your financial well-being
• An annual performance bonus
• Paid time off to volunteer and give back to the community, on your own or as a part of a group with your coworkers
• Free convenient parking, or choose our green transportation option and be paid for it
• Social Committee events almost every month, from potlucks, game nights, and LAN parties to camping and skiing
• Free on-site gym at both locations
• Awards and recognition for service and accomplishments
• Assistance with tuition or skills training relevant to your role
• A rewarding career doing work that matters

What we hope to create:

Solutions for building operators to enable the vision of Net-Zero Emissions by 2050. Help us get there.

In this role you will:

• Actively contribute to our mission of attracting, hiring and retaining the best employees, while growing a strong talent pipeline and reducing time to hire
• Become Reliable Controls brand ambassador dedicated to promoting employee value proposition
• Perform the entire cycle of recruitment activities from screening, and pre-employment testing to interviewing, reference checking and offer package preparation
• Contribute to building creative and innovative recruitment strategy in order to engage passive candidates and increase lead-to-hire conversion rate
• Contribute to maintaining a positive Employer Brand on a daily basis through a responsive, professional and customer service-focused approach
• Participate in job fairs, professional association meetings and universities/colleges career exhibitions to represent Reliable Controls and cultivate qualified applicants
• Maintain applicant files and employee records using ATS/Human Resources Software
• Perform job and task analysis to document job requirements and objectives
• Participate in the onboarding and orientation process, paperwork preparation and coordination
• Assist with conducting employee engagement interviews and exit interviews
• Contribute to collection, interpretation, and analysis of HR data
• Systematically review and update job descriptions, qualifications, and training requirements
• Assist with developing and updating policies and procedures within the Human Resources department
• Support the Human Resources team in the development and implementation of projects as required
• Assist with the development and maintenance of DEI initiatives in the organization

You'll have access to:

• An onboarding package to get you up to speed
• Online training courses
• A mentor
• A yearly training allowance

This role might be right for you if you have:

• Post-secondary education in Human Resources, Business, or a related field
• A minimum of 4 years of experience in full cycle recruitment, ideally in a dynamic or growth-oriented environment
• Previous experience recruiting for high-tech roles considered a strong asset
• A proven track record of executing volume recruitment and solid experience in recruiting candidates from a variety of sources, such as headhunting, job boards, LinkedIn and recruitment portals
• A proven ability to build and maintain strong, trusting relationships across all levels
• Advanced proficiency with the full Microsoft Office suite
• Experience working with HRIS and Applicant Tracking Systems (ATS)
• A high degree of professionalism, integrity, and discretion when dealing with sensitive information
• Takes initiative and ownership to drive work forward independently.
• Outstanding communication skills and a collaborative, people-first approach
• A customer-focused mindset and ensure a consistently positive, high-quality experience for every candidate.
• Creative thinking, adaptability, and a solution-focused mindset

Youll be successful in this position if you:

• Bring initiative, drive, and excellent time management to everything you do
• Take genuine pride in sourcing and securing the right hire for the right role
• Value a healthy worklife balance we dont expect you to work overtime or on weekends

Lets connect!

At Reliable Controls its not only experience and skills we are seeking; alignment with our values is of the utmost importance to us. Continuous improvement is vital to our organization, and we are prepared to invest in our teams future, not just their current abilities. Lets connect. We would love to hear from you!

Job Description

Salary:

About Us: Louis W. Bray Construction is a family-owned and operated Heavy Civil General Contractor, but we are more than just your regular heavy civil construction company. At Bray, our values are at the heart of everything we do: Safe, Proactive, Resilient, Collaborative, and Humble. Were proud to foster a culture where our employees are supported, recognized, and encouraged to grow.

We are seeking an enthusiastic, experiencedTalent Acquisition Specialist to be a key contributor in our continued growth and success. As our Talent Acquisition Specialist, youll play a direct role in shaping our workforce and ensuring the continued success of our projects across Ontario.

As part of the Human Resources Team, reporting to the Director, the Talent Acquisition Specialist will:

• Be involved in building out our strategic talent plan for growth, including strategies to retain and attract best-in-class talent.
• Develop and execute full life-cycle recruitment for all positions, including effective and creative sourcing strategies, a consistent interview process, and an assessment approach aligned with our core values.
• Source candidates through direct sourcing, referrals, advertising, job fairs, educational institutions, associations, networking, and social media.
• Participate in resource planning meetings and projections with Field Operations Leaders to ensure proactive hiring to accommodate future needs.
• Actively build key relationships with colleges and universities and create skilled labour-focused recruitment campaigns.
• Establish strong internal and external relationships by maintaining a high level of credibility, integrity, and professional communication with both hiring managers and candidates.
• Contribute to building our culture and employer brand.
• Conduct interviews and provide consultation and coaching to hiring managers throughout the recruitment process.
• Support the development and implementation of other HR initiatives as needed.

Qualifications:

• Minimum of 5 years experience recruiting, ideally within the construction industry, or equivalent experience gained in technical training, a staffing/recruitment agency, or similar environment.
• Post-secondary education in Human Resources Management, Business, or related field.
• Proven ability to source active and passive candidates, with strong candidate search skills and familiarity with AI recruitment tools.
• Experience with Applicant Tracking Software (ATS) and interest in leveraging technology/AI to improve recruitment efficiency.
• Strong communication skills, outgoing personality, curiosity, and passion for learning.
• Experience in other HR functions considered an asset.

Preferred Skills (Nice to Have):

• Familiarity with construction certifications, trade schools, or related training programs.
• Experience in employer branding or recruitment marketing campaigns.
• Ability to analyze recruitment metrics and use data to drive improvements.

What We Offer:

• Competitive compensation package
• Comprehensive health and dental benefits
• RRSP matching program
• Ongoing professional development and training opportunities
• A supportive, collaborative work environment that values growth and innovation

Louis W. Bray Construction welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates participating in all aspects of the selection process. Thank you in advance for your interest in this position. Please be advised that only those selected for an interview will be contacted.

Job Description

Are you a dynamic, results-driven talent acquisition specialist with a passion for connecting top talent to exciting opportunities in the construction, real estate and land development space? Join our people and culture team and play a pivotal role in shaping the future of our entrepreneurial organization, where trust, collaboration, creating value, ownership, ingenuity and boldness drive success.

What You’ll Do

• Recruit Top Talent : Lead high-volume recruitment efforts to meet project-based, divisional, and corporate hiring needs. Roles include construction management, project management, building operations, and corporate administrative and leadership positions.
• Craft Compelling Job Ads : Design and optimize eye-catching job advertisements to attract a diverse and highly qualified talent pool.
• Collaborate Strategically : Partner with people and culture managers to deeply understand job requirements and align hiring strategies with business goals.
• Source Innovatively : Tap into a variety of sourcing channels—social media, professional networks, referrals, and databases—to discover high-performing candidates.
• Evaluate Talent : Screen applications, conduct preliminary interviews, and assess candidates for qualifications, skills, and cultural alignment.
• Streamline with Technology : Leverage our HRIS system to manage recruitment workflows with accuracy and efficiency.
• Own the Candidate Experience : Work closely with people and culture coordinators to schedule interviews, communicate effectively with candidates, and deliver a seamless recruitment journey.
• Ensure Smooth Onboarding : Facilitate a flawless transition from candidate to new hire, setting the stage for their success.
• Drive Results with Data : Analyze recruitment metrics, identify trends, and provide actionable insights to continuously improve recruitment strategies.
• Expand Our Brand : Represent our company at recruitment events and job fairs, positioning us as an employer of choice.
• Be Adaptable : Step into additional HR or administrative responsibilities during quieter recruitment periods, including onboarding, training, and process improvement initiatives.

What You Bring

• Recruiting Expertise : 5+ years of proven experience in high-volume recruitment, with a preference for candidates who know the construction and project management industries inside and out—or are eager to network quickly and effectively.
• Tech-Savvy Mindset : Mastery of social media recruiting tools like LinkedIn Recruiter, Indeed, and other platforms.
• Excellent Communication : Exceptional interpersonal and communication skills to engage candidates and collaborate with hiring teams.
• Organizational Agility : Ability to juggle multiple priorities in a fast-paced environment while meeting tight deadlines.
• Team Player Attitude : A collaborative mindset with strong time management and organizational skills.
• Adaptability : Willingness to embrace new challenges and grow with the team.

Why Join Us?

• Be part of an entrepreneurial organization where your impact is visible and celebrated.
• Work in a fast-paced, high-energy environment where boldness and ingenuity are valued.
• Contribute to the growth of a company that’s reshaping the construction and project management industries.

Performs other related duties as assigned.