10 Research Opportunities jobs in Canada

Research Assistant

Burnaby, British Columbia Vitacore Industries

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About Vitacore:

Vitacore Industries has always had protection of our healthcare workers and the planet in mind when innovating the best of technology to everything we do. Founded in 2020 at the start of the pandemic, Vitacore’s team of scientists, engineers, and business leaders set out on a mission to help frontline healthcare workers stay safe. Taking care of our beautiful planet, and the environmental impacts of everything we create is a guiding principle from inception to product launch. Vitacore has recently launched partnerships with several hospitals and businesses across Canada with its recycling program to reduce single-use plastic waste. As Vitacore rapidly expands into new product lines and markets, we are looking for talented individuals to join our team to help create a larger impact in healthcare, recycling and more.

About the Role:

The Research Assistant in Vitacore Industries Inc. has responsibilities majorly in the Research and Development (R&D) department and assists other departments such as Quality department on an as-needed basis.

Responsibilities include:

  • Manages and replies to R&D project-related correspondence, such as regulatory bodies, external laboratories, etc.
  • Collaborate with different teams to ensure alignment and timely completion of project deliverables.
  • Participate in data collection and coordination of study activities and field testing.
  • Quality inspection and testing of R&D prototypes and/or final products following internal protocols.
  • Meets regularly with supervisor to discuss research assignments.
  • Replenish inspection tools and/or materials as needed from equipment suppliers and vendors.
  • Prepare study progress and internal test reports.
  • Conduct literature reviews and regulatory research to identify medical device performance requirements for product development.
  • Analyze research data, interpret results, and prepare presentations and meeting minutes.
  • Support Quality department and participate and contribute to regulatory audits on a needed basis.


Skills and Qualifications:

  • Science background or science-related experience is an asset.
  • Experience in regulatory affairs is an asset.
  • Highly organized and always punctual.
  • Strong attention to detail.
  • A level of education, training, and experience equivalent to Grade 12 plus graduation from a science or engineering program.
  • Ability to work independently.
  • Demonstrated ability to use word processing, spreadsheet, presentation software, and Microsoft Office Outlook calendar management at advanced levels.
  • Demonstrated flexibility to meet and adapt to changes in organizational priorities.
  • Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines, including demonstrated time management skills to assist others with meeting deadlines and objectives.
  • Demonstrated ability to exhibit tact and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature.

If you are interested in joining our team, please send your resume and salary expectation to with the subject line of “Research Assistant – Application ”. We look forward to hearing from you soon!



About Vitacore Industries:

Vitacore Industries Inc. manufactures personal protective equipment for Canadian frontline workers, available on demand. Our facility houses state-of-the-art equipment to produce millions of respirators every month. Vitacore is committed to serving Canadians. All of our current and future PPE is made using a Canadian supply chain and quality Canadian materials.Our main customers are in the Health Care Industry supporting our long-term growth and sustainability.

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Research Assistant

Edmonton, Alberta Prime Site Research Solutions Inc

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Salary:

Closing date: Hiring multiple candidates - Will remain open until suitable candidate found


Salary: Commensurate with experience


Benefits: Health/dental plan, employee & family assistance program, retirement plan, perks


Start Date: Jul/Aug 2025


Primesite Research Solutions is an Integrative Research Organization and Site Network based out of Western Canada. We conduct phase I, II, III, IV clinical trials in various clinical areas at local hospitals and clinics. We are seeking a research assistant to join our growing site network. This position requires a self-motivated, organized, and accountable individual with strong attention to detail. The applicant must have the ability to prioritize and multi-task in a complex rapidly changing environment and must be able to promote teamwork, collaboration, and problem-solving skills. In this position the research assistant will work under the supervision of the research coordinators and research manager to fulfill clinical trials related responsibilities and ensure that each study progresses efficiently. The research assistant will also be responsible for data entry and management of selected patient registries. This position requires frequent contact with physicians, other staff, study participants, biopharma companies and regulatory agencies, and has significant potential for advancement.


Key Responsibilities :


  • Adhere to multiple research protocols, confidentiality, ICH, GCP & NIH guidelines
  • Prepare REB submissions and other regulatory documents required for study initiation
  • Perform data entry for clinical trials and registries
  • Prepare for and participate in monitoring visits and conference calls
  • Develop study files in accordance with various protocols
  • Provide administrative support including filing, directing phone calls, updating tracking logs and maintaining trial regulatory documents
  • Organize and maintain project/task management system and clinical trials management system (CTMS)
  • Organize, prioritize and respond appropriately to incoming correspondence
  • Maintain optimal office systems, processes and equipment
  • Coordinate with various departments and correspond with study sponsors and regulatory agencies
  • Communicate study procedures and provide ongoing support to staff
  • Screen hospital charts for potential study participants and be able to discuss eligibility with research coordinators and physicians
  • Organize ongoing patient follow up and study visits
  • Perform study procedures (including collection of vital signs, blood, ECGs etc) as requested
  • Comfortable handling and transporting blood, marrow and other lab samples
  • Travel between hospitals for various tasks
  • Work effectively with study research coordinators and manager to ensure open communication and efficient prioritization of all assigned responsibilities


Required Skills for Success:


  • Undergraduate degree required, patient interaction and clinical trials experience are preferred (other education with clinical research experience will be considered)
  • 2-3 years of experience in working with clinical trials/research studies
  • Must be comfortable interacting directly with patients
  • Working knowledge of Microsoft Office software (Word and Excel) and Google Apps (Docs and Sheets) required
  • Tech savvy, willingness to learn and adapt to new technologies, and ability to proficiently use required technologies and applications: online software including for meetings, training, timesheets, project/task management, document management and CTMS
  • Excellent organizational, communication (oral and written), problem solving and interpersonal skills in dealing with co-workers, clinicians and study participants
  • Demonstrated ability to take initiative and work in a team environment as well as independently with minimal supervision in a fast-paced environment
  • Ability to be flexible, assist on multiple projects and successfully prioritize multiple responsibilities to meet deadlines
  • Work in a professional and ethical manner in accordance with internal policies and procedures, and GCP and ICH guidelines
  • Self-directed, proactive attitude, highly self-motivated and enthusiastic
  • Accountable with strong attention to detail and honest in the performance of all responsibilities
  • Willingness to further professional knowledge by reading journals/books, attending educational sessions, completing training programs as necessary
  • Own transportation and valid driver's license are beneficialas travel to other sites may be necessary


If you are selected for the next step in the interview process, you will be asked to submit a short one-way video application.

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Research assistant, university

Vancouver, British Columbia University of British Columbia]

Posted 3 days ago

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Overview Languages

English

Education
  • Computer and information sciences, general
Experience Hybrid

Work must be completed both in person and remotely.

Experience and specialization Computer and technology knowledge Area of work experience Benefits Health benefits Long term benefits
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Research assistant, university

Vancouver, British Columbia University of British Columbia]

Posted 25 days ago

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Overview Languages

English

Education Experience On site

Work must be completed at the physical location. There is no option to work remotely.

Benefits Health benefits
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NBM Research Assistant

Whitehorse, Yukon Wildlife Conservation Society Canada

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Salary: $75,100 annually

Position Title: NBM Research Assistant

Position Type:Full-time, Term

Program: Northern Boreal Mountains (NBM)

Term: 18 months

Position Level: 6

Salary: $75,100 annually

Date Written/Revised: August 21, 2025

Location: Whitehorse, Yukon (Hybrid)

Reports to: Dr. Hilary Cooke, Co-Director of Northern Boreal Mountains program

Supervises (Direct supervision only): Field Staff on occasion

Start Date: October 6, 2025

Position Contact: Dr. Hilary Cooke, Co-Director of Northern Boreal Mountains program


Benefits: 4 weeks vacation, Paid sick and Personal emergency leave, Self-care days, Health and Dental care, Life insurance, RRSP match, DEIJA Team, Weekly Wellness sessions, Mentorship program and Annual Northern Travel Allowance.



Application Closing Date: September 12, 2025 at 6pm PST.

Position Summary

The WCS Canada Northern Boreal Mountains (NBM) program seeks a motivated candidate to support our applied research and conservation program in the Yukon and northern British Columbia. The Research Assistant will be involved in the creation of Indigenous Protected and Conserved Areas (IPCAs), and support biodiversity, climate change, and cumulative effects research. Successful candidates will have a background in wildlife conservation and/or northern ecology, and experience in geospatial analysis, data management, statistical analysis, and field-based research. This an 18-month position with the potential for an extension, pending funding.


The NBM program is set in one of WCS Canadas key geographic areas in Yukon and northern BC. Our vision is for the landscapes and biodiversity of the region to remain intact, have high ecological integrity, and be resilient to climate change. The NBM program is committed to reconciliation and advocating for a whole-of-society approach in which biodiversity is not just protected but truly valued and mainstreamed into decision-making. We recognize that Indigenous-led conservation initiatives are key to allowing Canada and the world to meet conservation commitments, and to avoid the worst impacts of the Climate Change and Biodiversity Crises.


The core strategies of the NBM program are: supporting land use planning through collaborative partnerships and by providing and enabling technical capacity; conducting targeted research on biodiversity and threats to it (including climate change and cumulative effects); and, engaging strategically in policy development and reform by providing scientific evidence and expertise.


Position Objectives

  • To work closely with First Nations in the Yukon to advance the creation of Indigenous Protected and Conserved Areas (IPCA) by:
    • Developing a geospatial database using traditional and contemporary data sources to map ecologically important areas, historic and cultural sites of importance, climate resilience and connectivity, existing anthropogenic disturbance, and resource land use conflict;
    • Supporting Land Guardian programs, including environmental monitoring, and participating in community events and land-based activities.
  • To advance studies of northern ecology and conservation by:
    • Conducting statistical and geospatial analysis on existing datasets;
    • Supporting field programs, including field logistics, equipment management, and data collection and management.
    • Contributing to reports, publications, and communications.

Principal Responsibilities

  • Collate existing geospatial information on ecological and cultural values and traditional land use collected by local Indigenous communities. May involve digitizing from legacy paper maps.
  • Collate existing geospatial information on biodiversity and biophysical features, areas of climate resilience and connectivity, and existing anthropogenic disturbance including mining to support delineation of areas for protection and stewardship. May involve processing remote sensing data to map existing anthropogenic disturbance.
  • Provide logistical and technical support to field research and conservation programs, including: equipment inventory and maintenance; spatial analysis, map production, and GPS data management; deployment of remote cameras and Automated Recording Units (ARUs); download and management of camera and acoustic data; scoring and sorting camera data for large mammals (principally caribou, moose); coordination with partners, including Land Guardians.
  • Conduct statistical analysis in support of avian ecology and migration research, including projects on: sandhill crane migration phenology; stopover lakes for migrating waterbirds in southeast Yukon; and cavity-nesting community dynamics in recently burned boreal forest.
  • Conduct thorough and timely literature reviews to support research and conservation programs.
  • Assist with the preparation of communication materials including reports, scientific publications, presentations, web content, and video and photographic media.
  • Participate in regular NBM and WCS Canada staff meetings.
  • Represent WCS Canada in meetings, conferences or other events, where requested.
  • Support WCS Canadas goal of transforming WCS Canadas conservation practice through reconciliation with Indigenous Peoples. For example, by ensuring that information shared with WCS Canada in confidence by Indigenous partners is secure and treated with respect that reflects its value and history.
  • Contribute to creating a diverse, equitable and inclusive workplace that promotes engagement and belonging.


Required Qualifications/Skills/Experience

  • Undergraduate degree or equivalent in Ecology, Conservation Biology, Environmental Sciences, Natural Resource Management, or related field.
  • Proficiency using ArcGIS Pro for digitizing, mapping, and spatial analysis.
  • Strong quantitative skills with experience in data management and statistical analysis of ecological data.
  • Experience conducting field research.
  • Strong interpersonal skills and demonstrated ability to work in a cross-cultural and interdisciplinary work environment.
  • Ability to work both independently and within a team on multiple projects concurrently.
  • Excellent organizational skills and attention to detail.
  • Excellent communication skills, both oral and written
  • Strong problem-solving skills, detail oriented, and resourceful.
  • A passion for the conservation of nature and wildlife.
  • Experience with, and respect for, Indigenous expertise and knowledge systems in parallel with western science as a core element of reconciliation with Indigenous Peoples in Canada.


Preferred Qualifications/Skills/Experience

  • Knowledgeable of boreal ecology and/or northern conservation issues.
  • Experience working with remote camera and acoustic data.
  • Experience working with northern communities.
  • Familiarity with Yukon's land claims and self-governing agreements, the Aboriginal Rights and Title of unceded First Nations, UNDRIP, FPIC, and First Nations Principles of OCAP.

How to apply

Please submit your CV with a cover letter explaining your qualifications related to the responsibilities listed above and your motivation to work on this project.

For questions regarding the position, please contactHilary Cooke at

For questions regarding the application process, please contact


Application Closing Date: September 12, 2025 at 6pm PST.


WCS Canada is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices. Applicants with a disability or any special needs may make a request for accommodation at any stage of the recruitment process, and we will work with you to meet your needs. Such requests should be communicated to Okechukwu Ezibe ( ) or by phone .

Office Safety Plan Compliance

WCS Canada is committed to providing and maintaining a safe environment for our employees, contractors, and partners. As part of this unwavering commitment to safety, it is a condition of employment that Office-based WCS Canada employees be compliant with the respective Office Safety Plan, which includes being fully vaccinated against COVID-19 with a COVID-19 vaccine series approved by Health Canada or the World Health Organization. This condition is subject to the requirements of applicable human rights legislation.

About WCS Canada

WCS Canada ( was established as a Canadian conservation organization in July 2004. We are committed to championing accessibility, diversity, and equal opportunity. Our mission is to save wildlife and wild places by improving our understanding of and seeking solutions to critical problems that threaten key species and large wild ecosystems throughout Canada. We implement and support comprehensive field studies that gather information on wildlife needs and then seek to resolve key conservation problems by working with a broad array of actors. WCS Canada has a track record of our science being recognized as relevant, credible and legitimate by researchers, NGOs and agencies. WCS Canada is independently registered and managed, while retaining a strong collaborative working relationship with sister Wildlife Conservation Society (WCS) programs in more than 60 countries.

Diversity and inclusion are core WCS Canada values. We value the diversity of the people we employ and work with and we strive to provide an inclusive and equitable workplace in which we recognize the unique characteristics, skills and experiences of all employees. We are committed to engaging our employees in our diversity, equity and inclusion work and together we aim to create a workplace where all staff feel they belong and can grow.

WCS Canadas programs occur on the homelands of Indigenous Peoples whose relationships various governments are described in historic (numbered) Treaties, modern land claim agreements, and negotiations around unceded lands. We recognize and support the international ecological and social commitments and responsibilities to Indigenous Peoples that Canada has signed, including the Convention on Biological Diversity, Convention on the Trade in Endangered Species, the United Nations Declaration on the Rights of Indigenous Peoples, and the recommendations of the Truth and Reconciliation Commission. Our commitment to engagement with Indigenous Peoples ranges from notification of research to the provision of scientific advice, to co-creation of research. We respect Indigenous knowledge systems and include this knowledge in our research and conservation programs where possible. We engage in land use planning and impact assessment processes that affect Indigenous Peoples, seeking ways to advance conservation as well as opportunities to sustain the livelihoods and cultures of Indigenous communities. We seek to motivate positive conservation outcomes by supporting effective governance and decision-making processes by Indigenous communities, particularly by supporting Indigenous and Community Conserved Areas.


WCS Canada is committed to contributing to the field of conservation science and the professional development of its employees. Employees are encouraged to participate in professional societies and present their research at conferences and meetings, as well as participate in relevant workshops and training opportunities. Employees are likewise encouraged to mentor graduate students, participate in relevant graduate student committees, and pursue adjunct status with universities as appropriate.

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Research Assistant or Research Associate

Vanier, Ontario Akausivik Inuit Family Health Team

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Salary:

The Akausivik Inuit Family Health Team (AIFHT) is a not-for-profit health clinic dedicated to delivering culturally competent, high-quality care to the Inuit community. AIFHT works collaboratively with federal, provincial, and local health authorities to ensure we are responsive and rooted in a model of excellence in primary care.

AIFHT is currently looking for a Research Assistant/Associate to join our team in a one-year term position (with the potential for extension). The Research Assistant/Associate will support health research activities led by our organization. This includes gathering data, preparing, and distributing surveys, supporting stakeholder engagement, and assisting in other research-related tasks. This role will be based in a medical setting and will involve both administrative and field-based research responsibilities.

The position reports to the Executive Director and receives day-to-day guidance and support from the Research Project Manager.

KEY RESPONSIBILITIES:

  • Assist with the collection and management of research data.
  • Conduct interviews with survey or study participants.
  • Participate in consultations with stakeholders (including Inuit participants and organizations at local, regional, and national levels).
  • Prepare meeting materials, schedule sessions, and take meeting minutes as needed.
  • Maintain accurate and confidential records, including research and participant files.
  • Assist in drafting reports, summaries, and research documentation.
  • Support overall research team coordination and communication.
  • Perform other related duties as assigned.

QUALIFICATIONS & EXPERIENCE:

  • Post-secondary education in Health Research, Social Sciences, Office/Project Administration, or equivalent combination of training and experience.
  • 1 - 2 years of experience in research or administrative roles (related experience is considered an asset).
  • Strong written and verbal communication skills.
  • Proficiency with Microsoft Office, internet-based research tools, and basic data management.
  • Knowledge of Inuit health-related challenges in a cultural context.
  • Highly organized and able to manage multiple tasks in a dynamic, client-facing environment.
  • Fluency in Inuktitut is a strong asset.

WORKING CONDITIONS:

  • May be required to work occasional evening or weekend shifts depending on project needs.
  • This is a full-time, term position with potential for renewal based on funding and performance.

APPLICATION DETAILS:

Preference in hiring will be given to qualified candidates with Inuit Ancestry as directly relevant to the skills and knowledge for this position. The successful candidate will be required to submit a Criminal Record Check, with Vulnerable Sector Screening.

Only those selected for an interview will be contacted. We thank all applicants for their interest.


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Research Assistant (x2) - New Position

Cutler, Ontario Maamwesying North Shore Community Health Services Inc

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Salary: $54,628 - $9,694

Research Assistant (x2) New Position

Location: Maamwesying Head Office Serpent River First Nation OR Designated Satellite Office

Full-Time Contract (6 year funded research project)

Salary Range: 54,628 - 59,694

Application Deadline: Tuesday, August 5, 2025


Job Summary


We are welcoming applications for two Research Assistants to join our team. This is an excellent opportunity for an experienced research professional or early career researcher to join us in an essential role supporting the newly awarded New Frontiers in Research Fund (NFRF) Brain Health Assessment Research Project.


Dr. Jennifer Walker, Principal Investigator, is a member of Six Nations of the Grand River an an epidemiologist. She holds a Canada Research Chair in Indigenous Health Data and Aging, which supports an Indigenous community-engaged research program that focuses on dementia and aging. Dr. Jennifer Walker along side Edith Mercieca, Maamwesying Director of Home and Community Support Services and Co-Principal Investigator is leading this highly innovative community-based research project. This project focuses on developing and evaluating culturally appropriate approaches to memory and brain health screening in Indigenous communities.


The Research Assistant will play a vital role in supporting the implementation of the community-based research project activities including community engagement, data collection and analysis, and knowledge sharing with a focus on ensuring the work respects Indigenous ways of knowing and being. You will work closely with the Research Coordinator, Research Project Team members, Elders, Knowledge Keepers, academic partners, health professionals, and community members.


Key Functions

  • Oversee the collection, entry, verification, management, analysis, and reporting of data
  • Use statistical software to analyze data and interpret results
  • Design and maintain databases, data collection forms, error checking methods and related programs for efficient collection, analysis, and reporting
  • Modify and reconfigure databases to ensure the optimal storage of data and minimize data entry complexities
  • Troubleshoot moderately complex computer problems
  • Write data management and operations documentation for the project
  • Liaise between the project centre and remote project sites and personnel
  • Conduct structured project participant interviews
  • Ensure that the relevant research methodology is applied and all research material is handled in accordance with established protocols, policies, and procedures
  • Participate in the development of promotional strategies and related materials to encourage participation and support for research projects
  • Develop presentations and present information and training sessions to project personnel and project participants
  • Keep project participants informed of project progress through regular reports and newsletters
  • Gather and compile information and data required for the preparation of scientific papers, abstracts, and graphs
  • Conduct literature searches
  • Oversee the extraction and compilation of data required for reports and disseminate data to research groups and collaborating partners
  • Implement and maintain the research project budget. Create financial projections and make adjustments to the research project budget throughout the fiscal year
  • Exercise appropriate budget controls, monitor, and reconcile accounts
  • Write a variety of letters and memos
  • Participate in research project meetings and propose recommendations for procedure modifications and development in the areas of data management, quality control, and assurance
  • Write, update, and archive data management and quality assurance conventions
  • Respond to inquiries received from project personnel regarding relevant project issues and procedures

Qualifications

  • Bachelors degree in a relevant field
  • Minimum 2 years of experience in a research role
  • Experience working with Indigenous communities is an asset
  • Proficient in both quantitative and qualitative research methods
  • Skilled in statistical software and data analysis tools
  • Strong communication, organizational, and project management abilities

Additional Requirements

  • Willingness and able to travel to participating communities regularly
  • Office-based work with regular travel to First Nations communities
  • Comfort working in environments where sacred medicines may be used (e.g., sage, cedar, tobacco)

About Us


Maamwesying North Shore Community Health Services Inc. (MNCHS) provides wholistic, culturally grounded health services to the seven First Nations of the Mamaweswen North Shore Tribal Council. Our integrated approach includes primary care, traditional healing, mental health, home and community care, and health promotion.


Why Join Us?


You'll be part of a collaborative and culturally grounded home and community support services team committed to serving the seven First Nations of the Mamaweswen North Shore Tribal Council. This role offers the opportunity to contribute to meaningful, community-let research that supports Indigenous brain health and wellness. In addition to:

  • Paid Extended Health Benefits
  • HOOPP (Healthcare of Ontario Pension Plan)
  • Life-long learning is a priority, offering 10 Professional Development Days and 1200/Annual Budget
  • Technology Amenities provided (i.e., laptop, cell phone)
  • All travel expenses covered
  • High staff satisfaction rated work environment, priority on provider and client experience
  • Access to Cultural and Traditional teachings of the Ojibwe People
  • 3 weeks holiday for the 1st year
  • 15 days of Personal Leave

What to expect?


Given the traditional practices of Indigenous people, from time to time exposure to smoke from the burning of sacred medicines such as tobacco, sweet grass, sage, or cedar may occur.


Accessibility accommodations will be available upon request. An offer of employment will be conditional upon an acceptable vulnerable sector police records check.


Hiring of Indigenous People will be given preference, as allowed under Section 14 of the Ontario Human Rights Code Special Programs.


Qualified individuals are invited to submit a cover letter along with a current resume, certificates, diplomas, along with three current work-related references to the link in BambooHR. Please ensure that Research Coordinator appears in the subject line. Below is the link to apply directly to our organization.

Posting Deadline: Tuesday, August 5, 2025 at 4:00 p.m.


Thank you to all applicants, however only those selected for an interview will be contacted.

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Executive Assistant, Economics, Policy and Research

Toronto, Ontario Ontario Medical Association

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Are you looking to join one of Greater Toronto’s Top 2025 Employers?

The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.

Job summary
This position is responsible for delivering comprehensive administrative support to ensure the smooth and efficient management of a wide range of business operations and tasks.

The Executive Assistant plays a key role in coordinating day-to-day activities, coordinating of various divisional activities, managing schedules, handling sensitive and confidential correspondence, preparing documents, developing processes and solutions to address administrative volume, and supporting strategic initiatives.

By proactively addressing administrative needs and anticipating challenges, this role helps maintain organizational flow and enables the executive and their team to focus on high-priority goals. The Executive Assistant serves as a reliable point of contact within the organization, often acting as a liaison between the executive, staff, and external stakeholders.

How you will make a difference

  • Provide executive support to the Executive Vice President (EVP), including leading strategic initiatives, project managing key files and priorities (including timelines, workflows, action items, and follow ups for delegated tasks), developing of plans to address departmental matters and initiatives, material development, escalation, and delegation.
  • Prioritize workflow for the EVP, including managing their calendar and determining access to the executive based on prioritization and delivery of organizational priorities, and taking proactive steps to help manage the volume of work and capacity
  • Assistance in ensuring professional registration/requirements, and continuing education is up to date and in order
  • Develop, establish and maintain appropriate information tracking systems, including electronic file systems.
  • Coordinate meeting logistics (for both internal and external meetings), including ensuring corresponding documents are prepared and readily available with adequate time for the executive to prepare for the meeting.
  • Provide administrative support for assigned committees, including preparing draft agendas, presentations, ensuring all documents are prepared to organizational standards and submitted before the deadline, attend meetings as required, draft minutes for review, follow-up on action items, and submit approved minutes for archiving.
  • Support the development of annual department work plans and calendar of activities to ensure alignment and effective execution of plans.
  • Develop and model broad and accurate knowledge of corporate policies, procedures, programs and organizational structures for other employees.
  • Work collaboratively with other Executive Assistant’s to ensure consistent use of workflows and policies across the organization. In addition, contribute to continuous improvements in policies and processes, and provide back up with to other Executive Assistants as requested. 
  • Track and process expenditures for the EVP and department.
  • Help keep the department connected by sharing pertinent information, documentation, etc.
  • Assist with onboarding new staff to the department.

Requirements that are important to us
  • Community College Diploma in business/office administration or equivalent. 
  • Six to nine years relevant experience
  • Extensive proficiency using computers and standard software programs (e.g., Microsoft Office, Outlook, Excel, Word, PowerPoint, etc.). Ability to adapt and learn new software.
  • High level of organization for self and others, including a high level of detail orientation.
  • Very strong project planning and time management skills. Project management experience an asset.
  • Ability to communicate effectively and respectfully in any situation
  • Ability to demonstrate leadership within the division and the organization as a whole
  • Problem-solving orientation, with a focus pro-active mitigation.
  • Proficient writing and proofreading skills with the ability to draft/edit communication including emails, memorandums, and letters.
  • Capacity to record and develop meeting minutes and high-level professional documents accurately and efficiently.
  • Task-oriented with the ability to manage multiple and often competing priorities in a fast-paced environment
  • Ability to take initiative in the role, utilizing critical thinking and problem-solving skills within minimal direction.
  • Exhibit a positive, productive, and professional demeanor in all situations.
  • Able to adapt and support organizational change and work with ambiguity.

The OMA has moved to a permanent hybrid work environment. As such, the individual in this position will be required to work a minimum number of days in our Toronto office.

What do we have to offer you?
  • A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviours
  • A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system
  • An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity
  • A commitment to growth and development through paid professional development and continuous in-house learning
  • A friendly and flexible hybrid work environment
  • Competitive salary and bonus program
  • Exceptional group benefits package, including a spending account and a robust wellness program –
  • An organization that has been recognized as a Greater Toronto’s Top Employers for five consecutive years.
As a condition of employment, OMA conducts background checks and reference checks for all open positions.

   
   
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We're excited to share this opportunity, which is for an existing vacancy on our team.  Kindly be advised that our recruitment process does not involve the use of Artificial Intelligence.

The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.

 

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  39. code IT & Software
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  42. inventory_2 Logistics & Warehousing
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  48. perm_media Media & PR
  49. local_hospital Medical
  50. local_hospital Military & Public Safety
  51. local_hospital Mining
  52. medical_services Nursing
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  54. biotech Pharmaceutical
  55. checklist_rtl Project Management
  56. shopping_bag Purchasing
  57. home_work Real Estate
  58. person_search Recruitment Consultancy
  59. store Retail
  60. point_of_sale Sales
  61. science Scientific Research & Development
  62. wifi Telecoms
  63. psychology Therapy
  64. pets Veterinary
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