3,603 Scanning Associate jobs in Canada

Job Summary

Document Scanning Associate is a professional specialized in preparing, creating, scanning, arranging and quality checking of the records documents and assist Records Lead for general administrative activities.

Primary Responsibilities:

· Document Preparation - Sorting and/or preparing hard copy records for scanning.

· Scan hardcopy files of different sizes to electronic images ensuring image quality.

· Entering number and/or alphanumeric values into a software system

· Create, maintain, consolidate, and track reports to maintain daily status of activities.

· Achieves customer satisfaction by consistently preparing, scanning, inspecting, compiling, and assembling projects accurately in a timely manner.

· Troubleshoots problems by communicating effectively and promptly to manager.

· Processing scan on demand requests.

· Computer and scanner troubleshooting as well as scanner maintenance.

· Perform quality control activities.

· Document processes using GDS business procedure template.

· Knowledge transfer and ensure effective training to additional team members.

· From time to time, it is expected to be on call basis and required to travel to the depots for work as needed.

· Assist Records lead for any other record’s specific responsibilities and general administrative activities from time to time

Requirements:

· Proficiency in reading, writing & communicating in English.

· Knowledge of Microsoft Office is essential

· Quick learning and grasping skills

· The ability to remove staples, sort, file and box records

· Must be able to maintain record order and sequence

· Must be able to understand the importance of detail and accuracy

· Result oriented and maintain a high level of individual & team performance

Qualifications:

· High school diploma or equivalent education

· Familiarity with PC and other computer related products

Job Description

Salary: $67,861 - $9,067 /year

Are you looking to grow your career? Look no further than HEABC, the Health Employers Association of British Columbia. We contribute to the growth and sustainability of the BC health care system.

We are proud to offer:

• In office or hybrid work environment flexibility that suits your needs.
• Competitive salary.
• Four weeks of vacation, earned in your first year of employment & 13 statutory holidays.
• Comprehensive health & dental benefits, with immediate coverage upon starting.
• Pension Plan BCs Municipal Pension Plan is one of the largest pension plans in Canada and provides secure retirement income to plan members.
• Training and development opportunities HEABC supports your continuing education & growth.
• A work environment which values work-life balance, respect, recognition, teamwork, and inclusivity.
• The opportunity to make a positive contribution to the BC health care system through your work.

HEABC leads and supports the strategic planning related to human resources and labour relations on behalf of British Columbias publicly funded health employers. HEABC is responsible for negotiating provincial agreements for 138,000 unionized health care employees including nurses, physician residents, ambulance paramedics, health science professionals, and more.

Join our highly talented team in a culture of learning, innovation, and visionary thinking.

The successful candidate may be permitted to work in a hybrid model (combination of in-office and flexible work location) and will live within commuting distance of our Vancouver office.

For more information, visit

OPPORTUNITY:

Reporting to the Manager, Information Management and Privacy, the Records Management and Privacy Advisor works with people and systems to support the development, implementation, and maintenance of HEABCs information management (IM) and privacy strategy and supporting processes. The position is responsible for the day-to-day operations of HEABCs IM strategy, including administration of information systems, managing record lifecycles, and supporting the operation of HEABCs privacy program.

The Records Management and Privacy Advisor is responsible for:

• Supporting the operation of HEABCs Information Management and Privacy programs, and all related strategies, policies, systems, and processes.
• Assisting in the development of IM policies, workflows, and procedures, including those required for records management and HEABCs privacy responsibilities.
• Leading staff consultations regarding information needs; working with the IMIT team and/or system vendors to translate into system information design & structure.
• Serving as the central professional responsible for the administration, tracking, and management/coordination of privacy-related requests that come to HEABC.

Knowledge, Experience and Education:

A degree in Information Studies and/or Records Management, or Business Administration/Commerce (preferably in Information Management Systems) and a minimum of 3 years in an Analyst role, at a business or technical level, or an equivalent combination of training, education and experience.

• Knowledge and experience in privacy and protection of personal information, information architecture/description, digital transformation, health care industry, and/or government administration.
• Comprehensive knowledge of information management principles & best practices
• Ability to work effectively with both systems and people, and effectively understand and translate information needs into systems.
• Strong interpersonal skills, and ability to establish & maintain effective working relationships across departments and with external organizations.
• Equivalencies will be considered.

In addition to bringing strong technical expertise and superior organizational skills, the successful candidate will be resilient and pragmatic, and possess exceptional relationship building, influencing and communications skills and the ability to work effectively with internal and external partners.

This position is well-suited to an individual interested in pursuing a career in an interesting segment of the public sector, and who values the opportunity to make a positive public contribution through their work.

Salary Range: 67,861 to 89,067

Typical Hiring Range: 67,861 to 84,826

In determining salary, HEABC considers many factors including the successful candidates skillset and experience as well as internal equity. The final salary offer will be at HEABCs sole discretion and presented as part of a competitive total compensation package.

HOW TO APPLY:

If youre looking for a fulfilling and challenging career within a dynamic organization, please submit a cover letter and resume outlining your experience at:

At HEABC, we are committed to promoting reconciliation with Indigenous Peoples, creating a diverse workforce, enhancing inclusion, and removing barriers to accessibility in the workplace. These commitments advance our work with our members and government to create the human resources and labour relations environment necessary to deliver high-quality health care.

HEABC welcomes all qualified candidates to apply and encourages applications from qualified candidates who identify as members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including Indigenous identity, race, colour, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, or age.

We wish to thank all applications for their interest and effort in applying; however, only those candidates selected for an interview will be contacted

#HEABCJOBS

The Office Assistant provides administrative and clerical support to ensure efficient daily operations of the office. This role includes handling communications, organizing files, managing supplies, and assisting staff with routine tasks to keep the workplace running smoothly.

• Answer and direct phone calls, emails, and other correspondence.
• Greet visitors and provide assistance as needed.
• Maintain and organize physical and digital filing systems.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute memos, reports, and other documents.
• Monitor and order office supplies to ensure availability.
• Assist with data entry, record keeping, and basic bookkeeping.
• Support other staff with administrative tasks and special projects.

• High school diploma or equivalent (Associate’s or Bachelor’s degree is a plus).
• Proven experience as an Office Assistant, Administrative Assistant, or similar role.
• Proficiency in MS Office and basic computer skills.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving skills.

• Office-based role (with occasional hybrid/remote options depending on employer).
• Standard working hours, with flexibility for special projects.

This is a remote position.

We are looking for a dedicated Office Assistant to join Swipe Tech, a leading tech company. As an Office Assistant, you will play a crucial role in ensuring the smooth running of daily operations. Your responsibilities will include providing administrative support, managing office supplies, and assisting with various projects. This position is vital to maintaining an efficient and organized work environment at Swipe Tech.

As an Office Assistant at Swipe Tech, you will have the opportunity to work on diverse projects and collaborate with different teams within the company. Your attention to detail, organizational skills, and ability to multitask will be key to your success in this role. Join us in our mission to drive innovation and excellence in the tech industry.

We are a fast-paced company looking for a reliable Administrative Assistant. In this role, you will provide product and service support to customers and office management to facilitate sales and help resolve any emerging problems customers may face. We expect the candidate to perform well in a team environment and have exceptional people skills.

RESPONSIBILITIES

* Perform additional duties as needed.
* Compiling and reviewing invoices for payment processing.
* Adhering to safety procedures, using personal protective equipment, and following safe work practices.
* Communicate and follow up with clients on outstanding invoices and assist with the resolution of disputed accounts.
* Gathering necessary information for invoice payments and creating vouchers with invoice details in accordance with accounting policies.
* Maintaining detailed records of outstanding payables to prevent overpayments and vigilantly monitor payments to ensure timely vendor settlements.
* Processing invoices, reviewing financial data for accounts payable maintenance, and offering clerical support for the organization's financial obligations.
* Confirming vendor accounts through monthly statement reconciliation and transaction verification and archiving historical documentation such as invoices, reports, receipts, and checks.

REQUIREMENTS

* Native proficiency in English is required. Proficiency in French is a plus
* · 1+ years of proven experience in customer sales and support roles - must have
* · Proven track record in converting general incoming customer inquiries through phone and chat into sales
* · Strong phone and chat contact handling skills and active listening
* · Excellent communication skills
* · Ability to multi-task, prioritize, and manage time effectively
* · Highly processed-oriented with rigorous and tenacious follow-up abilities
* · Proficiency with MS Office Suite, particularly Excel, CRM systems and back-office environments
* · Work well autonomously as well as in a team environment
* · High/College degree required, University degree will be considered an asset

BENEFITS

* Company events
* Dental care
* Health insurance
* On-site parking
* Paid time off
* RRSP match

Job Description

Part

Position Type: Full-Time/Part-Time

Are you a skilled and dedicated Medical Office Assistant with experience or a degree in medical office administration? We have an exciting opportunity for you to join our medical clinic in Toronto, Canada. We are seeking a competent individual to join our team and contribute to the smooth operation of our practice.

Key Responsibilities:

• Greet and assist patients with professionalism and a welcoming demeanor.
• Efficiently manage patient appointments, including scheduling, cancellations, and rescheduling.
• Maintain accurate and up-to-date patient records using Accuro or similar EMR software.
• Handle billing and insurance claims, ensuring accuracy and compliance with regulations.
• Coordinate with healthcare providers, nurses, and administrative staff to facilitate a well-organized clinic.
• Maintain a clean and organized reception area, ensuring a positive patient experience.
• Answer phone calls and respond to inquiries, directing them to the appropriate staff members.
• Assist with general administrative tasks as needed.

Qualifications:

• Previous experience as a Medical Office Assistant or a degree in Medical Office Administration is required.
• Proficiency in using Accuro or similar Electronic Medical Record (EMR) software is essential.
• Strong interpersonal and communication skills to interact effectively with patients and colleagues.
• Excellent organizational skills and attention to detail.
• Knowledge of medical terminology and office procedures.
• Ability to handle sensitive patient information with confidentiality and discretion.
• Flexibility to work in a fast-paced medical environment.
• Customer service-oriented mindset.

How to Apply:

If you meet the qualifications and are ready to take on this rewarding role as a Medical Office Assistant in our Toronto-based clinic, please submit your resume and a cover letter outlining your relevant experience. Only candidates with experience or a degree in medical office administration and proficiency in Accuro will be considered.

We value diversity and encourage applications from individuals of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Join our team and contribute to providing exceptional patient care at our medical clinic in East York Toronto, Canada!

Unify Health is a multi-disciplinary medical and surgical clinic devoted to overall health of all people with family medicine, orthopedic surgery, urology, cardiology, dermatology, physiotherapy, chiropody, travel medicine and sports medicine working together to improve the healthcare experience of Ontarians.

Unify Health is a multi-disciplinary medical and surgical clinic devoted to overall health of all people with family medicine, orthopedic surgery, urology, cardiology, dermatology, physiotherapy, chiropody, travel medicine and sports medicine working together to improve the healthcare experience of Ontarians.

Job Description

Clearpoint Health Network (CHN) is one of Canada’s largest and trusted providers of independent surgical and multi-disciplinary medical centres. Working in close collaboration with regional health organizations, hospitals, insurance providers, and workers’ compensation boards, Clearpoint delivers high-quality care across Canada, meeting the needs of patients while alleviating capacity pressures on public health systems.

New Westminster Surgical Centre, a division of Clearpoint Health Network, is now hiring a Medical Office Assistant (MOA)

Employment Type: Casual

Wage $23.00/hr-$30.00/hr Based on Experience

Position Summary

As a Medical Office Assistant, you coordinate patient appointments, manage phone inquiries, and handle administrative tasks to ensure smooth operations. You act as a liaison between patients and Surgeons and their office’s. You will work as a Team with Anesthesia providers, nursing, Procurement, and Medical Device Reprocessing for accurate slate booking. While maintaining organized records, managing surgical bookings, and supporting billing and office administration.

Key Responsibilities:

• Organize patient charts, liaison with surgeon’s offices to ensure proper documentation is present in the patient chart
• Work with Health Authorities to ensure smooth bookings for their patients
• Work with Anesthesia providers and nurses as to appropriateness of patients for surgery in an out-patient facility
• Responsible for surgical bookings in a timely fashion
• Deal with issues related to bookings, supplies and staffing under direction of Nurse Manager
• Maintain a clean and organized work environment
• Receive supplies from delivery companies as needed
• Organize courier services as needed
• Greet patients when required, and admit them to facility
• Answer incoming telephone calls and deal with them appropriately

Qualifications :

• Successful completion of a recognized Medical Office Assistant program with Certificate is required
• Minimum 2 years' experience required, with previous experience in a medical office environment within the last five years
• Proficient in Microsoft Office with accurate data entry / keyboarding skills
• Ability to prioritize workload to meet established workload timelines with frequent interruptions
• Must be able to work independently and multi-task
• Strong communication and organizational skills
• Familiarity with medical terminology
• Ability to adhere to strict regional policies and procedures and legislated requirements regarding patient confidentiality
• Experience using a Health EMR or O.R. booking systems preferred, but not required

Clearpoint Health Network Inc. is Canada’s largest trusted provider of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with hospitals, insurance providers, provincial and regional health organizations and workers’ compensation boards, Clearpoint delivers high-quality care across Canada meeting the needs of patients, while alleviating capacity pressure on public health systems.

Clearpoint Health Network will only contact those candidates being considered for an interview. We sincerely appreciate your interest in this opportunity and thank you for your application. By submitting your resume, you agree to Clearpoint Health Network sharing your information with representatives of the organization responsible for the hiring process. Clearpoint Health Network will keep your resume on file and protect your personal information in accordance with governing privacy legislation.

Accommodation is available upon request for candidates taking part in all aspects of the selection process.