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Professional Staffing has partnered with one of our clients, located near Redwater, AB - approximately 45 minutes north of Edmonton, to hire a Records Management Specialist with SharePoint expertise for a 6 month+ contract to develop and manage a new document control system.

Duration: approx 6 months

Location: ON- SITE - in office 5 days a week in Redwater, AB

Responsibilities:

• Develop and manage SharePoint document control sites, including architecture, permissions, libraries, and metadata to ensure secure, organized, and efficient document access and collaboration.
• Establish and enforce document control procedures aligned with regulatory and organizational standards, overseeing full document lifecycle management—from creation through archival.
• Coordinate cross-functional collaboration to ensure timely and compliant documentation for internal use and regulatory submissions.
• Scanning, indexing, quality-checking, and organizing documents to ensure a smooth and accurate migration into a cloud-based SharePoint document management system.
• Train and support staff on document control systems, tools, and best practices, ensuring consistent adoption across all departments.

Qualifications & Skills

• Certification in Document Control, Records Management, or Quality Management
• Diploma or Degree in Business Administration, Information Management, or related field (preferred).
• 3+ years of experience in document control or a similar role within a regulated environment.
• Advanced proficiency in SharePoint (site creation, document libraries, metadata, permissions, and workflows).
• Strong knowledge of electronic document management systems (EDMS) and best practices in information governance.
• Understanding of regulatory requirements, quality standards, and document retention policies.

Advantages:

• Travel Allowance for Mileage
• Flex Hours Available M-F

Job Description

Salary: $22.80 - $34.18 depending on education and experience

ABOUT WILLIAMS LAKE FIRST NATION (WLFN)

The Williams Lake First Nation (WLFN), or the Texelcemc (people of WLFN) have belonged to the Secwepemc (or Shuswap) Nation for over 6500 years. Today, the WLFN community includes a growing population of over 800 registered members who live on reserve in Sugar Cane, in nearby Williams Lake, BC, and across the globe.

We are Culturally Centered, Future Focused. WLFN provides staff with an excellent benefits package, RSP matching up to 8%, 3 weeks' vacation upon completion of probationary period, and many other benefits.

Deadline for Applications: Open until filled.

POSITION

Reporting to the Director of Member Services, the Records Information Management System (RIMS) Coordinator effectively carries out records management and general administrative tasks while providing excellent customer service. The RIMS Coordinator uses a cordial and friendly approach in helping WLFN staff to understand the system and works to build effective relationships within the organization.

Employment Type

Permanent, Full-Time (35 hours per week).

Probation Period

3 months from the date of hire.

Education Required

• Grade 12 graduation

Experience Required

• Minimum 3-5 years administrative, clerical or records management experience.

Overtime Status

Non exempt.

DUTIES AND RESPONSIBILITIES

1. Implements a standardized file classification and numbering system and retention schedule for all documentation, correspondence, and records.
2. Transition to Laserfiche, Process Automation and Workflow Platform.
3. Works with supervisor concerning the appropriate creation, use, maintenance, and disposition of electronic records in the existing computer systems.
4. Trains staff in records management, helping them to understand the rationale behind the system.
5. Provides clear instructions and reference material (e.g., file number lists).
6. Transfers semi-active or inactive records including destruction in an orderly and periodic manner.
7. Identifies vital records including preservation of records with permanent value.
8. Classifies, files and records documents and other data according to RIMS cross referencing to other files, as necessary.
9. Coordinates a bring forward system and ensures follow-up dates are set for action in the future.
10. Ensures legal retention requirements are built into the system.
11. Transitions paper files to electronic storage following the classification system.
12. Coordinates a file sign-in and out procedure for files removed from the central file area.
13. Designates Office of Primary Responsibility for records that are shared between departments.
14. Undertakes continuous education and training of staff.
15. Ensures proper safekeeping of records is undertaken including fireproof cabinets, off-site storage for electronic data, confidential storage for sensitive documents and process for file destruction.
16. Provides recommendations for changes to the RIM program, the technology to support the program and other related needs.
17. Supports the mission, vision, and values of Williams Lake First Nation.
18. Contributes to the WLFNs ongoing success by accomplishing other duties as required or assigned.

Preference will be given to those of Aboriginal Ancestry - per Section 16(1) of the Canadian Human Rights Act.

We thank all those individuals who applied. Given the large number of applicants we receive for our job postings, only those selected for an interview will be contacted.

Job Description

Salary:

Office Assistant

ABOUT THIS CAREER OPPORTUNITY:

WB Melback Corporation is a progressive company currently seeking to hire a part time or full time experienced professional with the knowledge, skills, and abilities to fill the role of office assistant. As a key member of our Team, you will have the opportunity to be a part of a fast-paced and dynamic company, supporting various office functions and projects.

RESPONSIBILITIES:

• Assists with maintain employee records
• Digitizing documentation
• Assists with on-boarding of new employees
• Maintaining and organizing office files and records
• Assist with distribution of office communications
• Aid in maintaining office equipment and facilities
• Assist with special projects
• Demonstrate professional competence and maintaining strict confidentiality when handling sensitive documents and employee information.
• Exceptional organizational and prioritization skills with a high attention to detail.
• Assist with accounts payable.
• Other administrative tasks as required.
• Some travel may be required with this position.

QUALIFICATIONS:

• Experience working in a unionized environment preferred.
• Experience in the construction industry is considered an asset.
• Excellent verbal and written communication skills.
• Experience with Microsoft Office Suite.
• Ability to work under pressure and in a fast-paced environment.
• Excellent interpersonal skills with the ability to build strong relationships at all levels within the organization.

HOW TO APPLY:

Submit resumes to

Only candidates selected for interviews will be contacted.

We're an equal opportunity employer. All applicants will be considered for employment without barrier. If an accommodation is required, please inform us in advance.

Job Requisition Id: 191643
Business Function: Retail
Primary City: Schefferville
Other Location(s):
Province: Quebec
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: Bilingual Imperative (--BB)
Employee Class and Level: RVSGD21 - Level 2
Working Hours: 40 hours/week
Number of Vacancies: 1
Salary: $ 21.67/h
Job Closing Date (MM/DD/YYY): 09/03/2025

All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.

Job Description

If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking a part-time Post Office Assistant who will use a customer-focused approach when providing counter services to customers.

Job Responsibilities

• Sell postal products and service to the business community and public

Job Responsibilities (continued)

Qualifications

• High school or provincial equivalency and/or experience in business administration

Other Information

Working Hours : 40 hours/ week

From Monday to Friday : 8h30 - 12h30 - 1h30 PM - 5h30 PM

Note: The ideal candidate should reside in the community. Applicants within a 50 km radius of the Post Office may be considered as needed.

As part of the selection process selected candidates will be required to complete a security screening process.

Safety Sensitive Positions
This position may be considered a Safety Sensitive position and has additional requirements under the Canada Post's Substance Use Policy.

Employment Equity

Canada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.

Conflict of Interest
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

Accommodation

Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.

Important Message
Your application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.

Our signature behaviours

Make the call – We’re empowered to make decisions, respectfully challenge the status quo, and support others to do the same.
Know the destination – We understand Canada Post’s strategy and goals and how we contribute to them, and we move forward with open minds when exploring new approaches. Deliver for others – We take pride in doing our personal best, demonstrate care for others, and support and encourage them to reach their potential.
Ignite our pride – We play a role in making Canada stronger by celebrating who we are, the communities we service, and issues that matter.

Our values
Our Values have three dimensions: “We matter as individuals, We matter to one another, We matter to our country”
TRUST
I earn the trust placed in me every day, and I trust that my safety and well-being are everyone’s top priority.
We do our best work when we trust each other.
We value the trust Canadians have in us, and understand it is earned with every decision and interaction.
RESPECT
I understand respect is the foundation of a successful workplace.
We respect each other as colleagues and treat each other as we would like to be treated.
We respect our country and the communities we serve, and understand we have a responsibility to be a positive force for change.
DELIVER
I challenge myself to safely deliver every day because what I do matters.
We are a network of people, united by what we accomplish and deliver together.
Delivering a stronger Canada for Canadians is at the heart of what we do

Job Description

Clearpoint Health Network (CHN) is one of Canada’s largest trusted provider of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with hospitals, insurance providers, regional health organizations and workers’ compensation boards, Clearpoint delivers high-quality care across Canada meeting the needs of patients, while alleviating capacity pressure on public health systems.

Rockyview Surgical Centre, a division of Clearpoint Health Network is recruiting for Medical Office Assistant, Casual

Apply by: August 17, 2025
Wage: $21 – $24/hr
Location: Onsite, parking available
Position Type: Casual
Shifts: Hours are not guaranteed; shifts may vary Monday to Friday

Key Details:

• This is a casual position with variable shifts between 7:00 AM and 4:00 PM, Monday to Friday.

• Full-time hours are not guaranteed.

Who you are :

• As a Medical Office Assistant, you would arrange patient appointments, answer phone calls and manage the administrative requirements. You serve as a liaison between patients and medical staff throughout the entire process.
• You are a well organized, very efficient, and resourceful individual who can work independently with minimal supervision.
• Your time management skills are impeccable and do not falter during high-stress situations.

Job Purpose:

You will help facilitate day to day logistics for surgeons including liaising with clinicians and the surgical facility to facilitate an efficient patient experience.

Key Responsibilities:

• Identifies and resolves client concerns with urgency and good judgment to provide continuity of care including fulfilling any requests received from clients.
• Maintains privileged and highly confidential information involving client care.
• Conducts quarterly reviews pertaining to client processes, existing client files
• Acts as a custodian of client standard forms and records – maintaining an effective document management procedure.
• Prepares reports and documents
• Actively participates in all required meetings by summarizing key learnings and identifying trends pertinent to patient care and outcomes.
• Play a critical role in the Administration team
• Answering and directing incoming calls in a courteous and professional manner.
• Booking follow up appointments as required.
• Sorting incoming faxes and distributing to the correct recipient.
• Communicating messages to appropriate parties in a timely manner.
• Performing other related administrative tasks as required.
• Assisting other staff members when requested.

Skills & Qualification:

• Experience in working with electronic medical records (EMRs)
• High attention to detail and high level of accuracy
• 2-3 yrs previous experience in a medical facility would be preferred.
• Strong organization skills and ability to handle multiple demands by prioritizing effectively and respecting deadlines
• Must be well organized and be able to multi-task while working under minimal supervision.
• Excellent aptitude for interpersonal relations combined with an ability to interact with all levels of management and peers in a professional and efficient manner
• Excellent communication and customer service skills required.
• Completion of Grade 12 or equivalent.
• Proficient in advanced MS Office software and customer service-related technology platforms

Clearpoint Health Network Inc is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

For accommodation requests during the hiring process, please contact for further information.

Job Description

Part

Position Type: Full-Time/Part-Time

Are you a skilled and dedicated Medical Office Assistant with experience or a degree in medical office administration? We have an exciting opportunity for you to join our medical clinic in Toronto, Canada. We are seeking a competent individual to join our team and contribute to the smooth operation of our practice.

Key Responsibilities:

• Greet and assist patients with professionalism and a welcoming demeanor.
• Efficiently manage patient appointments, including scheduling, cancellations, and rescheduling.
• Maintain accurate and up-to-date patient records using Accuro or similar EMR software.
• Handle billing and insurance claims, ensuring accuracy and compliance with regulations.
• Coordinate with healthcare providers, nurses, and administrative staff to facilitate a well-organized clinic.
• Maintain a clean and organized reception area, ensuring a positive patient experience.
• Answer phone calls and respond to inquiries, directing them to the appropriate staff members.
• Assist with general administrative tasks as needed.

Qualifications:

• Previous experience as a Medical Office Assistant or a degree in Medical Office Administration is required.
• Proficiency in using Accuro or similar Electronic Medical Record (EMR) software is essential.
• Strong interpersonal and communication skills to interact effectively with patients and colleagues.
• Excellent organizational skills and attention to detail.
• Knowledge of medical terminology and office procedures.
• Ability to handle sensitive patient information with confidentiality and discretion.
• Flexibility to work in a fast-paced medical environment.
• Customer service-oriented mindset.

How to Apply:

If you meet the qualifications and are ready to take on this rewarding role as a Medical Office Assistant in our Toronto-based clinic, please submit your resume and a cover letter outlining your relevant experience. Only candidates with experience or a degree in medical office administration and proficiency in Accuro will be considered.

We value diversity and encourage applications from individuals of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Join our team and contribute to providing exceptional patient care at our medical clinic in East York Toronto, Canada!

Unify Health is a multi-disciplinary medical and surgical clinic devoted to overall health of all people with family medicine, orthopedic surgery, urology, cardiology, dermatology, physiotherapy, chiropody, travel medicine and sports medicine working together to improve the healthcare experience of Ontarians.

Unify Health is a multi-disciplinary medical and surgical clinic devoted to overall health of all people with family medicine, orthopedic surgery, urology, cardiology, dermatology, physiotherapy, chiropody, travel medicine and sports medicine working together to improve the healthcare experience of Ontarians.

Job Description

Salary:

The New Vision Family Health Team (FHT) is seeking a full-time (1.0 FTE), permanent Medical Office Assistant.

Located in the Kitchener-Waterloo region, the New Vision Family Health Team delivers comprehensive, team-based primary care through a collaborative interdisciplinary approach. Our team includes 16 Family Physicians and approximately 40 clinical and administrative staff, working together to provide high-quality, patient-centered care. We offer a professional, supportive, and collegial work environment within a spacious facility.

Position Summary

The Medical Office Assistant is a vital member of the New Vision Family Health Team, supporting the delivery of efficient, high-quality, and patient-centered primary care. This role involves both clinical and administrative responsibilities, including direct patient interaction, clinical preparation, and accurate documentation.

Working in collaboration with physicians and the broader interdisciplinary health care team, the Medical Office Assistant helps ensure patients receive safe, timely, and compassionate care.

Key Responsibilities

• Prepare patients for examinations and treatment procedures.
• Perform and document vital signs and collect relevant clinical information at each visit.
• Identify and communicate patient health concerns to the clinical team.
• Assist physicians with minor procedures and treatments as required.
• Maintain accurate documentation of patient interactions within the Electronic Medical Record (EMR).
• Support infection prevention and control standards by ensuring exam rooms are clean, organized, and stocked.
  

Qualifications and Requirements

• Medical Office Assistant or related certification preferred.
• Current
  Basic Life Support (BLS) / CPR
• Clear
  Criminal Record Check with Vulnerable Sector Screening.
• Completion of
  health screening requirements(MMR, Varicella, Tdap, Hep B).
• Experience in a clinical or health care setting is an asset.
• Strong communication and interpersonal skills, with a patient-first approach.
• Ability to work collaboratively within an interdisciplinary team.
• Proficiency with EMRs and general computer applications.
• Demonstrated attention to detail, critical thinking, and organizational skills.

Compensation and Benefits

• Competitive salary, aligned with qualifications and experience
• Health and dental benefits
• Paid vacation and personal days
• Participation in a pension plan (HOOPP)
• Ongoing professional development opportunities
  

Why Join Us?
At New Vision Family Health Team, we are committed to providing comprehensive, team-based primary care to our community. By joining our team, you will contribute to improving health outcomes and supporting patients in a welcoming, collaborative environment.

We thank all applicants for expressing interest in this position; however, only those selected for an interview will be contacted.

Job Description

This is a medical office and we need a medical office assistant that deals with a duty for family physicians needs including answering the phone, helping patients, putting patients and the examination rooms, assistant Dr. when necessary, do computer work including test results, faxes, scans, and referrals. Experiences in family practice work would be an asset but we are ready to train The successful candidate.

Job Description

At Erindale Health Centre, we are a multidisciplinary healthcare facility committed to providing high-quality, patient- and family-centered care. We take pride in offering a welcoming, inclusive, and trauma-informed environment that supports physical, emotional, spiritual, and social well-being. Our team works collaboratively to deliver compassionate, culturally sensitive, and evidence-based care.

We are seeking a dedicated and organized Temporary Part Time Medical Office Assistant (MOA) to support our clinical team. This role is ideal for someone who is passionate about healthcare, enjoys administrative work, and thrives in a fast-paced clinical environment. The MOA will play a key role in facilitating smooth clinic operations, ensuring quality service delivery, and enhancing patient experiences.

This position is part of a newly developed Innovation Fund between the Saskatchewan Government and medical clinics across Saskatchewan with the aim of improving patient access and quality care through team-based support, that will deliver better access to primary care in the province of Saskatchewan. This position is temporary until March 31, 2027, with the possibility of an extension.

Responsibilities:

• Perform medical transcription and maintain accurate clinical documentation

• Schedule appointments and manage patient flow using Electronic Medical Records (EMR)

• Greet and register patients, update demographic and insurance information

• Prepare and maintain patient charts and confidential records

• Manage communications (calls, emails, faxes) in a professional and timely manner

• Assist with patient referrals and outcome tracking using PROMs

• Order and organize office and medical supplies

• Maintain a clean, safe, and confidential work environment

• Support clinic quality improvement and workflow initiatives

• Participate in regular staff meetings and training sessions

Qualifications:

• Diploma in Medical Administrative Assistant from a recognized institution
• Minimum 1 year of experience in a medical or general office setting (clinical preferred)
• Experience conducting ECGs and Spirometry is considered an asset
• Clear Vulnerable Sector Criminal Record Check
• Excellent keyboarding and data entry skills
• Proficiency in Microsoft Office and EMR systems
• Strong interpersonal, communication, and organizational skills
• Ability to work both independently and collaboratively in a team
• Demonstrated cultural sensitivity and trauma-informed care approach
• Cultural sensitivity and awareness in working with diverse populations.
• Understanding medical terminology and clinical procedures is an asset.
• Ability to prioritize tasks in a fast-paced, multi-disciplinary environment

Erindale Health Centre is an inclusive and culturally responsive clinic, which provides meaningful and community-based healthcare. If you're interested in being a part of a supportive, collaborative and professional team and enjoy free parking, then please apply.

We appreciate your interest, but please note that we will only be contacting successful applicants who are authorized to work in Canada.