51 Scheduling jobs in Canada

Job Description

About S.R.T. MedStaff

S.R.T. MedStaff has been a trusted leader in the health care community since 1981, hiring client service coordinators, personal support workers, registered nurses, registered practical nurses, and supervisors. Come work for an agency that truly values and supports its staff!

Why Join S.R.T. MedStaff?

S.R.T. MedStaff provides diverse opportunities and strong career path development in a variety of professional streams, along with excellent salary and benefits such as:

• Permanent full-time position in a reputable healthcare agency
• Extensive customer service experience and ongoing education about patient care services
• RNAO Best Practice Spotlight Organization
• Accredited by Accreditation Canada with Exemplary Status 
• Competitive salary
• Weekly direct deposit
• Benefits package
• RSP matching program
• Perkopolis member
• Employee perks
• Staff appreciation events
• Supportive team environment

Job Summary:

We are currently looking for Scheduling Coordinators to join our dynamic team in the heart of Toronto Downtown. Reporting to the Senior Manager of Client Services, the Scheduling Coordinator plays a critical role in ensuring appropriate scheduling for patients and evaluating ongoing patient satisfaction. 

Responsibilities:

• In collaboration with the patient/family/caregiver help set up patient care service by scheduling PSWs according to their geographical area/availability/skill set/language, etc.
• Manage incoming requests to initiate service from referral sources and private patients.
• Manage a high volume of incoming phone calls from patients, field staff, hospital clients, LHINs, etc. regarding service requests/changes and general inquiries.
• Adjust patient schedules and share information with those in the patient’s circle of care, as needed for the delivery of service.
• Manage calls pertaining to patient feedback.
• Obtain information on patient issues/concerns and forward to a manager/supervisor as per agency protocol.
• Liaise with agency supervisors and other staff to communicate patient and/or agency information.

Qualifications:

• University degree or post-secondary education preferred.
• Previous work experience in a customer service setting and/or call center setting.
• Strong customer service and communication skills, both verbal and written.
• Experience working as a Scheduling Coordinator, Client Services Coordinator, or Client Care Coordinator is considered an asset.
• Effective organizational and problem solving skills with ability to prioritize tasks.
• Ability to learn quickly and adapt in a multitasking, fast-paced, and changing environment.
• Proficiency with Information Technology: Microsoft Office applications and Internet.
• Medical terminology and a second language are considered assets.

We thank you for applying to S.R.T. MedStaff. We will review all applications. Only those applicants selected for further discussion will be contacted. S.R.T. MedStaff is committed to creating an inclusive and diverse work environment and meeting the needs of persons with disabilities. If you require any accommodation in the application process, please let us know in advance.

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Job Description

People who are deafblind or affected by sensory loss connect, communicate and experience the world differently. At Sensity, we create meaningful experiences by delivering individualized programming, support services, training, education and awareness.

Sensity seeks a Scheduling Coordinator for an immediate opening for a full time role. Reporting to the Manager of Intervenor Services, this position is responsible for scheduling and attendance management for employees and supports process development and improvement for agency practices and processes which relate to management of employee schedules in all settings.

This position, based in Paris, ON, and working as part of a cooperative team, the scheduling department operates seven days per week to support ensuring critical operations can be maintained in residential settings.

Shift Schedule:

• Week 1 Sun 6:00am-6:00pm, Wed 6:00am-4:00pm, Thurs 6:00am-4pm
  Week 2 Mon 6am-6pm, Tues 6am-6pm, Fri 6am-6pm, Sat 6am-6pm

Sensity Offers:

• A competitive wage
• Benefit plan including a Health Spending Account
• 3 Weeks vacation
• Paid sick days
• An RRSP program where we match your contributions up to 3% of your earnings.
• Up to 50% reimbursement for the successful completion of relevant classes at other learning institutions after one year of service
• Employee Assistance Program (EAP)
• Opportunities to participate in conferences and workshops in the community and abroad

Essential Position Functions:

• Builds and develops effective working relationships with frontline staff, supervisors, and members of management.
• Develops and maintains employees' schedules in identified programs within the Services department; ensuring scheduling deadlines are met, and compliance with Employment Standards Act and Human Rights Code requirements.
• Creates and posts schedules in accordance with the timelines laid out in the collective agreement.
• Works collaboratively with a team of frontline supervisors to ensure all open shifts (due to vacations, absences, vacancies, short-terms leaves, training, etc.) are filled in a timely manner.
• Develop, update, or deliver training and education to frontline staff and supervisors with respect to scheduling software.
• Supports payroll administration through daily approvals, time sheet verification, overtime calculations and other required adjustments on scheduling software.
• Manages a shift bidding tool to fill vacant shifts on an ongoing basis. Reviews, assesses and awards shift bids to employees in alignment with the collective agreement.
• Directly supports and coordinators the process for assignment of work on public holidays in alignment with written procedure and the collective agreement.
• Communicates regularly with Intervenor Services Coordinators and Managers of Intervenor Services regarding updates to the schedule.
• Works cooperatively with supervisors and management to review and update program rotational schedules in response to new or evolving needs of the individuals supported within a program.
• Provides solutions to planned and unplanned scheduling conflicts as they arise.
• Supports frontline supervisors in making accommodation for employees returning to work from leaves.
• Maintains and tracks scheduling data, such as call-in trends, absence tracking, etc.
• Completes reports and compiles statistics, as required.
• Exercise critical thinking and problem solving in providing direct and indirect support to on-call supervisors with managing last minute vacancies due to employee absence.
• Seeks out opportunities for improvements to scheduling processes and challenges and helps implement solutions.
• Performs other duties as required, such as performing research, and participating on / in committees, activities, and events.
• Performs other duties, as required.

Qualifications:

• College diploma (or equivalent) in business or office administration is required.
• Minimum of two (2) years of experience in business or office administration within demonstrated experience in managing the schedules of employees is required.
• Experience with Inclusion software is an asset.
• Working knowledge of scheduling practices and techniques, as well as at least basic knowledge of relevant legislation (e.g., Employment Standards Act, Human Rights Code, etc.).
• Good oral and written communication skills, with a strong client service orientation. Ability to work independently and as a member of a team.
• Solid time management, attention to detail and organizational skills. Adaptable and flexible with an ability to respond to changing work priorities, pressure and demands.
• In-depth knowledge of MS Office Suite is preferred, including Word, Excel and Outlook.

If you are interested in the Scheduling Coordinator role with us apply with your resume and cover letter.

Please quote job PSC08062025 in your cover letter when applying.

We thank all applicants, however, only those being considered for an interview will be contacted. Sensity is an equal opportunity employer and we value the importance of diversity and dignity in the workplace. We are committed to developing inclusive, barrier-free recruitment and selection processes and work environments. If you are contacted by Sensity regarding a job opportunity, please advise prior to the interview if you require accommodation and we will work with you to make appropriate arrangements.

Job Description

What Vista Does

Vista Projects is an integrated industrial engineering firm that helps clients navigate the digital transformation of their projects and operations. Our proven project execution process is based on a “single source of truth” model that eliminates the potential for inefficient engineering designs, cost overruns and project completion delays.

We believe the world needs industrial projects and that intelligent engineering data can increase the likelihood of innovative solutions getting to market. Over the years, our multi-discipline teams have conceptualized and designed some of the most challenging and successful industrial processing projects in the North American energy sector. Vista has established itself as a trusted industrial engineering partner for all types of projects, from conceptual studies and pilots to large-scale commercial expansions.

The benefits of our approach apply to new asset developments and brownfield optimization projects across several industrial markets. This includes biofuels and produced water treatment to natural gas and petrochemical processing. We are headquartered in Calgary and maintain a satellite office in Houston.

Reporting to the Corporate Scheduling and Planning Lead, the Scheduling Lead works closely with various stakeholders, including clients, discipline leads and project managers to support effective and proactive development and control of project plans and schedules. This position requires a strong commitment to excellence in the development and support for cost control and project management systems, processes, resources and tools. Duties include:

• Preparing (or assisting the preparation of) Level 1 to Level 4 EPC schedules in a sustaining capital project environment with particular emphasis on critical path leading from engineering to procurement to construction
• Leading and participating in interactive planning sessions, and holding meetings with project managers, estimators and engineers to review and adjust preliminary schedules for initial distribution
• Coordinating the overall planning and scheduling activities on projects
• Interfacing with engineering disciplines, project management and clients (if required) to ensure accurate engineering and procurement data is reflected in the schedules
• Monitoring, reviewing, analyzing and reporting on the schedule status during all project phases
• Performing manpower resource loading for assigned schedules by creating an excel import, preparing histograms and other analysis including Earned Value
• Managing project schedules, analyzing schedule variations and evaluating project trends and schedule forecasts
• Analyzing risks to project schedules 
• Assisting in the preparation of schedule data for proposals or contracts
• Assuming responsibility for the preparation, quality and accuracy of project and proposal schedules
• Performing in-depth what-if scenario analysis
• Performing variance analysis
• Performing logic analysis of schedules
• Performing other duties as requested

• A recognized engineering or business degree, technical school diploma or equivalent work experience
• Knowledge of EPCM planning and project reporting
• Knowledge of procurement, contracts, and construction management
• Proficiency in Primavera P6
• Advanced MS Excel skills for analysis and reporting
• Proficiency in Microsoft Office applications
• Strong verbal and written communication and influencing skills 
• Quality-focused with strong attention to detail while being able to maintain a ‘whole project’ perspective
• Ability to meet safety requirements to attend site visits

• Ten years or more of planning and scheduling experience in engineering, procurement, construction environment
• Field and construction planning experience
• Knowledge of Primavera Risk Analysis
• Background in heavy oil/SAGD projects

Working with Vista is a chance to contribute to the type of challenging municipal and industrial projects that the world requires. If that doesn’t excite you, this role likely won’t be a fit.

Challenging projects require focus, and we enable our people to do their best work with modernized project systems that are based on our leading use of intelligent data-centric execution architecture. Our staff and clients like that it gives them real-time access to validated data shared across all project departments. This fosters project design and business decisions based on a single, authoritative source of truth and provides increased transparency and collaboration with team members and clients, leading to improved engineering quality and a product we can all take pride in.

An opportunity with Vista is not just a job; it is a chance to tackle challenging projects with colleagues who are among the most recognized and accomplished in their disciplines.

• A stimulating, fast-paced and challenging work environment where you will contribute to the interesting municipal and industrial engineering projects
• A robust and consistent recruitment process that ensures your colleagues are likeminded and comparably capable
• An opportunity to be a part of an entrepreneurial, technically skilled team which has established leadership in innovative engineering solutions
• A strong value-based philosophy that provides an informal, close-knit team environment, where you and your family feel like a part of our organization, and not just an employee number
• Competitive compensation and benefits, including a performance-linked variable pay program
• Company-sponsored social events and team sports
• Flexible work schedules, half-day Fridays and free parking
• An organization that values and encourages diversity

Please complete the application form below and include a cover letter concisely demonstrating how your skills and experience align with our job posting. By submitting this application, you consent to our Privacy Policy, and you consent to receive transactional electronic messages from Vista and third parties acting on our behalf.

Note:  As part of the interview process there will be a technical testing component that will take up to two hours and can be completed at home on your own timeline. Candidates may be required to complete a security clearance procedure prior to receiving an offer.

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Job Description

Planning (Scheduling) Coordinator
Part-Time 6-Month Contract - 20-Hours a Week
Our Values: Care and Compassion, Empowerment, Innovation, Respect and Inclusivity
 

Who we are:
Independent Living Services Simcoe County (ILS) is a leading Ontario Health funded Not for Profit Agency providing support and services to adults wishing to live independently and well in their homes. Through our programs and services, we are able to assist adults living with permanent physical disabilities and seniors aging at home lead dignified, productive and independent lives. You can learn more by visiting  you would be doing:
Reporting to the Manager of Coordination and Planning, the Coordinator of Planning’s purpose is to be responsible for developing master schedules for the daily maintenance, coordination and monitoring of employee and client schedules. Through timely   and accurate deployment of staffing resources, effectively manages client requests and daily schedule adjustments.  Responsible for assisting with maintaining accurate timekeeping for the purpose of statistics and Payroll processing within the Agency’s established practices and guidelines. 

The ideal candidate will possess:

• Post-secondary degree or diploma in related field preferred or equivalent in working experience.
• 1 – 2 year’s demonstrated experience in employee scheduling or equivalent preferred.
• Proven Experience using technology and Goldcare database or similar data base for the purpose of scheduling, statistical tracking and reporting.
• Demonstrated work experience regarding attention to details.
• Able to seek support when needed and deal with constructive feedback.
• Demonstrated experience working in a unionized setting.
• Effective communication skills (verbal, written and active listening).
• Demonstrated customer service, conflict resolution and problem-solving skills.
• Knowledge of Occupational Health and Safety legislation relating to community support.
• Ability to work collaboratively and to identify and mitigate risk to the agency.

• In-office attendance required during shifts.
• Must participate in coverage needs for the Planning Center.
• Ability to work non-traditional hours, evenings and weekends.
• Please note this is a non-union position.

In keeping with our continuing efforts towards greater representation, we welcome applicants with relevant lived experience and candidates with a broad reflection of identities including Black, Indigenous, People of Colour (BIPOC), 2SLGBTQI+, age, abilities and socioeconomic background.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), ILS provides accommodation, accessible formats, and communication supports at all stages of the hiring process. We ask applicants to make their needs known in advance by contacting or phoning ( .

ILS offices are located in Simcoe County. We acknowledge that the land on which we work in is the traditional territory of the Anishinaabek Nation. The Wendat and the Haudenosaunee Nations have also walked on the territory over time. We acknowledge the enduring presence of Indigenous people and are grateful to have the opportunity to be present in the territory.

Please note, only successful candidates will be contacted.

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Job Description

Salary: $47,000 and up

Do you thrive in a fast-paced environment? Are you looking to join a growing team with opportunities to advance your career? If your answer is yes, Community Fire Prevention Ltd (an Onyx-Fire Family Company), is the place for you!

WHO ARE WE?

Onyx-Fire is a proud Canadian based business, operating across the provinces of Eastern & Western Canada. Onyx-Fire has provided 34 years of fire prevention services to a diverse range of valued clients. Our Western Canada division is rapidly expanding with the assembly of some of the best fire protection talent in BC (Community Fire Prevention, Pacific Coast Fire, and Vanco Fire Protection).

Community Fire Prevention Ltd (an Onyx-Fire Family Company) is a modern company with old-fashioned values. We pride ourselves on being (and remaining) a trusted leader within the local Fire Prevention industry. In addition to maintaining safe communities, our teams core focus is to provide 'next-level' service through innovative solutions and meaningful connections. To achieve this, we rely heavily on our core values:

People First, Wow Every Customer, Everything is Possible and Own it!

Interested in learning more about our team? Check out ourInstagram page!

THE OPPORTUNITY:

We are seeking outgoing individuals with a passion for providing excellent customer service to join Onyx-Fire BC as a full-timeScheduling Coordinator!As a Scheduling Coordinator you will liaise between Field Technicians and clients by coordinating the scheduling of our services. Scheduling Coordinators multi-task between managing the schedules of our Field Technicians and collaborating with internal teams to ensure scheduled jobs are set up for success.This position offers an exciting opportunity to contribute to the growth and success of our organization while working in a dynamic and collaborative environment.

Objectives & Responsibilities of the Scheduling Coordinator:

• Communicate with clients regarding the scheduling of their inspections, repairs, and services. Including creating and sending test notices, retrieving any relevant information such as access codes, special requests etc.
• Ensure all scheduled services are confirmed and scheduled appropriately (ie. Technicians with required stamps, technical level, and certification are assigned to the work order).
• Ensure all technicians are fully scheduled in most efficient/effective manner.
• Coordinate with Warehouse Team for parts required for each work order.
• Liaise with third-party contractors as required; ensuring all necessary parties are on site for successful completion of work scope.
• Providing technicians with required documentation (past inspection reports etc.) to complete scope of work.
• Communicating and coordinating with Technicians regarding key information for their schedule (eg. Check in time, special requests, etc.)
• Collaborate with Service Team (The Board) regularly regarding re-scheduling incomplete work orders.
• Work with Account Managers to ensure customers' needs regarding scheduling are being met.
• Follow department guidelines and metrics as advised to achieve company strategic goals.
• Adhere to and promote the companies core values, processes, policies and Occupational Health and Safety protocols.
• Additional coordination and administrative duties as they may arise.

OUR IDEAL CANDIDATE:

You are an enthusiastic and optimistic individual seeking a career full of growth and believe in our core values; you put people first and strongly believe in creating connection and empowering others. Youre comfortable working in fast paced environments both independently and as part of a team. The successful applicant will contribute to a respectful, flexible, and upbeat team environment that values diversity and inclusion for all.

The ideal candidate would have the following attributes, strengths, and experience:

• Previous experience as a Dispatcher, Scheduler, or similar role.
• Excellent customer service skills.
• Ability to think critically with a customer centric focus to problem solving and task prioritization.
• Computer literate; confident utilizing various software systems.
• Strong attention to detail, strategic thinking, and analytical skills.
• Experience in or general/technical knowledge of the Fire Prevention Industry is considered an asset.
• Excellent time management and task prioritization skills; ability to manage various high priority tasks while planning for and meeting deadlines as needed.
• Resourceful nature and ability to think critically; able to proactively problem-solve and provide customer centric focused solutions.

PLEASE NOTE: Local candidates only. Hours of work are 8:00am 4:30pm Monday though Friday.

WHATS IN IT FOR YOU?

• Competitive Salary with incentive structures.
• On the job training and opportunity for company paid education.
• Career growth and advancement opportunities.
• A supportive and energetic work environment / family friendly culture.
• Company social events (BBQ's, sporting events, holiday parties etc.)
• Benefits Package that includes extended medical, dental, life and AD&D, EAP, disability, and vision care after three months.

INTERESTED IN THE NEXT STEP TO JOIN US?

If this opportunity sounds like the right fit for you, please submit your resume today.

Onyx Fire is proud to be an equal opportunity employer and encourages applications from all qualified individuals. Should you have any questions regarding accommodation or how your unique abilities translate to the role please contact note that only short-listed candidates will be contacted

Job Description

We are seeking a detail-oriented and proactive Mills Scheduling Coordinator to manage order processing, production scheduling, and customer communications in a fast-paced manufacturing environment. This role is key to ensuring smooth operations from order entry to final delivery, working closely with internal teams and external customers to meet production timelines and maintain high service standards. This will be an Hybrid work arrangement located in Scarborough.

Responsibilities:

• Process debits and credits, while maintaining customers and price files
• Maintain and create orders for both internal and external customer
• Coordinate shipping information for pickup or deliver
• Maintain production scheduling through entering reviewing and adjusting where required
• Invoicing and checking of price exceptions
• Responsible for scheduling the projects from the time the order is received, through engineering and production to final on-time delivery
• Work with internal and external customers and expedite where necessary
• Communicate with customers on their project status, answering enquiries on shipment dates, etc.
• Coordinate the needs of all areas to meet the production
• Handle various special projects from time to time

Essential Skills / Experience:

• Bachelor’s Degree / College diploma or equivalent related work experience required
• Two (2) to three (3) years experience in manufacturing/customer service packaging environment
• Must have ability to work overtime on occasion, as required
• Intermediate knowledge of Microsoft Office products
• Strong/effective communication skills
• Good organizational skills and the ability to prioritize
• Ability to work autonomously and with little direction in a high volume, fast paced environment
• Ability to present themselves in a professional manner

Atlantic Packaging is dedicated to fostering an inclusive environment where all colleagues and customers feel valued and supported. We are committed to developing our team to reflect the diversity of our communities in which we live and work and seek applicants with a wide range of abilities. Accommodations for persons with disabilities required during the recruitment process are available upon request.