7,415 School Admin jobs in Canada
School Secretary #12635
Posted 2 days ago
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Job Description
Job percentage : 100%
THE POSITION
In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth operation of the school or centre by assuming the responsibility and coordination of the administrative tasks of school or adult education or vocational training centre secretaries.
RESPONSIBILITIES
As instructed or in conjunction with others, plan and organize secretarial work so that the school or centre complies with the various administrative obligations associated with the board, the ministries and various organizations and meets the deadlines of the operations and the various school or centre activities; carry out the follow-up and the appropriate reminders; takes note of the administrative procedures related to their task so that they may comply thereto and, if necessary, inform the persons concerned about them.
As instructed and within the limits of their duties, the employee responds to requests and complaints and tries to resolve problems within their competence; in the absence of the administration and as instructed, provide information on the decisions and directives normally applicable to the problems reported to them.
Comply the necessary information for the preparation of the budget, participate in preparing it, monitor it and prepare reports on the budget balances; keep the accounting books of the school or centre and of extracurricular activities, pay invoices and other accounts and make bank deposits; sign cheques jointly, reconcile accounts, keep a petty cash and collect funds raised during fund-raising events.
Compile requests for material from school or centre staff, carries out the necessary calculations, verify budget allocations and prices with suppliers; purchase goods or fill out purchase orders as well as receive and distribute goods according to the policy in effect.
Keep a school supply store. Draw up the physical inventory of the school’s or centre’s immovables and of library books. As regards the repair of material and equipment, request the appropriate services and ensure that the necessary repairs are made.
As instructed, prepare the list of teachers available for substitution and, as requested, ensure that absent employees are replaced.
Responsible for keeping registers and files concerning, among others, student registration and placement, staff and student absences, temporary staff payroll, school exams, report cards, declaration of student enrolment and student transportation; verify the necessary data, enter it, produce and forward reports; fill out forms.
Respond to students’ needs: convey, in unusual circumstances, specific and pertinent messages to students, parents and school or centre staff and, if necessary, remind those concerned; according to the policy in effect and within their competence, take the appropriate measures in emergency situations; may be required to supervise students in exceptional circumstances and for short periods; if necessary; administer first aid; complete the reports required.
May be required to carry out the loan of books and oversee the loan of audiovisual equipment and carry out administrative tasks related to the loan and rental of rooms, participate in organizing the materials for educational activities, such as transportation reservations.
Respond to information requests on the follow-up of files and meetings, policies, regulations or other subjects related to the duties performed and, if necessary, remind those concerned; forward the pertinent documentation; handle the mail as well as find, gather and compile pertinent information; within the limits of their duties, prepare a draft response, forward it to the person concerned and ensure the follow-up; prepare a summary of complicated problems and issues before forwarding them to the person concerned.
Organize meetings, convene participants and prepare the necessary files; draft, as instructed, a proposed agenda of the subjects compiled and, if necessary, attend meetings and prepare a draft of the minutes.
Draft, from brief notes, memorandums or bulletins; take part in setting up a filing system; archive school or centre documents according to the policy in effect.
Use a computer and the various software required to perform their duties related to word processing, database entry, spreadsheets and in-house programs; carry out research on the Internet and follow up on e-mail messages. May be required to help, on occasion, colleagues with the common software and programs used.
May be required to train new school or centre secretaries and to coordinate the work of support staff.
If need be, perform any other related duty.
Schooling and experience
Hold a Diploma of Vocational Studies (DVS) in secretarial studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have four (4) years of pertinent experience.
The ability to speak and write well in English and in French.
Have good computer knowledge; mainly Word and Excel (PowerPoint and Simply Accounting would be assets).
Have initiative, autonomy, and demonstrate good interpersonal skills and abilities to work within a team (students, teachers, parents, personnel of the School Board, etc.)
Must be patient, discreet, flexible and demonstrate a very good sense of organization.
Other requirements
A valid certificate in First-aid.
N.B.: Tests will be conducted to assess writing skills in French and English, proficiency in Word and Excel, as well as secretarial skills.
Manager, Results Management Office
Posted today
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Job Description
At Boeing, we innovate and collaborate to make the world a better place. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Boeing Canada Operations Ltd. is seeking an entrepreneurial and results-driven leader to manage the **Results Management Office (RMO)** and lead the **Project Management team** .
This leadership role is responsible for developing and implementing project management standards, tools, and processes to ensure the consistent and efficient execution of all projects-delivered on **scope, time, and budget** (triple constraints).
As a member of the Aviation Business Solutions leadership team, this role will drive business growth, support revenue targets, and directly manage large, complex projects. The RMO functions as a **revenue-generating department** with defined financial goals, and this leader will play a key role in both operations and business development.
**Manager RMO Key Responsibilities:**
+ Leadership & Strategy:
+ Lead and grow the Results Management Office (RMO) and Project Management team.
+ Contribute to Aviation Business Solutions' strategic direction as part of the leadership team.
+ Set and achieve revenue goals for the RMO as a revenue-generating unit.
+ Build and expand service offerings, including business development and sales prospecting.
+ Act as an extension of Sales to drive revenue growth.
+ Project Management Excellence:
+ Establish standardized project management practices, policies, and procedures.
+ Create and implement a comprehensive RMO employee development program.
+ Develop and implement project document templates and reporting tools for both internal and customer-facing use.
+ Ensure consistent project execution aligned with scope, schedule, and cost objectives.
+ Provide professional project support and governance to ensure delivery excellence.
+ People & Resource Management:
+ Acquire, onboard, and train project management resources.
+ Develop guidelines for resource allocation and project assignments.
+ Foster a high-performance culture focused on accountability and results.
+ Project Execution:
+ Personally lead and manage large, complex projects as needed.
+ Oversee the portfolio of ongoing projects to ensure alignment with strategic objectives and customer satisfaction.
**Project Manager Responsibilities:**
In addition to leadership duties, this role will directly manage large, complex, customer-facing projects to ensure delivery excellence. Responsibilities include:
+ Define scope, objectives, milestones, and measures of success.
+ Develop detailed project plans, timelines, and risk management strategies.
+ Track and communicate project progress, issues, and updates to stakeholders.
+ Maintain project documentation (action logs, issue logs, decision logs).
+ Monitor and manage project budgets and financial performance.
+ Conduct post-implementation reviews and ensure lessons learned are shared and integrated.
+ Help to develop and implement measures for customer satisfaction.
**Basic Qualifications (Required Skills/Experience):**
+ 20+ years of experience in Project Management.
+ 15+ years of experience managing multiple high-volume, complex, concurrent projects.
+ 10+ Aviation experience required.
+ Project Management Professional (PMP) certification preferred.
+ Six Sigma Designation preferred.
+ Change Management Certification preferred.
+ Must be legally able to work in Canada.
**Preferred Qualifications (Education/Experience):**
+ Excellent communication and presentation skills, both verbal and written communication skills.
+ Extensive experience with project management tools (preferably MS Project), best practices and strong processes.
+ Post-secondary education equivalent to a university degree in Business Administration, Project Management or related field.
+ Strong interpersonal and communication skills.
+ Strong customer service orientation.
+ Must be able to travel - expected travel is 50% of the time.
+ Self-motivated and results oriented.
+ Demonstrated problem solving skills.
+ Demonstrated ability to drive to clear action and ownership.
+ Exceptional project and time management skills.
**Additional Information:**
This requisition is for a locally hired position in Canada. The employer is Boeing Canada. Candidates must be legally authorized to work in Canada. Benefits and pay are determined by Canada and are not on Boeing US-based payroll. This is not an expatriate assignment.
Starting salary will be based on year of post-secondary education completed, qualifications and experience.
British Columbia Salary pay range: CAD 98,000.00 - CAD 175,000.00
Applications for this position will be accepted until **Oct. 29, 2025**
**Relocation**
This position offers relocation based on candidate eligibility.
**Visa Sponsorship**
Employer will not sponsor applicants for employment visa status.
**Equal Opportunity Employer:**
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world's most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 ( and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
Director Project Management Office
Posted 4 days ago
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Job Description
Director, Project Management Office (PMO)
Romspen is a leading Canadian non-bank mortgage lender specializing in commercial and industrial real estate mortgages. Our investments are comprised mostly of commercial and industrial first mortgages on properties primarily across Canada and the United States. We provide customized mortgage solutions for term, bridge and construction financing. The current overall real estate mortgage portfolio is $3 billion. Over the past 25 years we have invested over $8 billion in over 1000 real estate mortgages and have consistently earned strong absolute cash yields to investors.
We are seeking a Director, Project Management Office (PMO) to establish and lead our PMO, driving structure, discipline, and excellence in project delivery across the firm. This role is both strategic and hands-on — ideal for a leader who is comfortable designing the PMO framework, directly managing critical projects, and coaching a small but high-performing team.
The Director, PMO will bring proven expertise in Scrum and Agile delivery, strong IT technical knowledge, and a track record of mentoring and developing talent. This role spans business applications, process improvement initiatives, infrastructure and cybersecurity programs, as well as data migration and data warehouse projects.
Responsibilities
Strategic Leadership & Hands-On Delivery
- Design and implement the PMO framework, governance, and standards from the ground up.
- Personally manage key enterprise projects, ensuring delivery excellence.
- Serve as a trusted advisor to executives on portfolio prioritization and risk management.
Team Coaching & Development
- Directly manage one project manager, providing day-to-day guidance and mentorship.
- Build career development plans and create a culture of continuous learning.
- Scale team capacity over time based on business needs.
Comprehensive Project Portfolio
- Lead initiatives across:
- Business applications (CRM, financial systems, investor platforms).
- Process improvements that drive operational efficiency and compliance.
- Infrastructure (network upgrades, cloud migrations, end-user computing).
- Cybersecurity (identity & access management, endpoint protection, vulnerability management, data loss prevention).
- Data warehouse projects supporting analytics and reporting.
- Apply technical expertise to evaluate feasibility, anticipate risks, and ensure successful implementation.
Agile & Scrum Leadership
- Champion Agile delivery across the organization, embedding Scrum ceremonies and metrics.
- Act as Scrum coach to stakeholders and project teams.
- Ensure the organization adopts a repeatable and scalable Agile framework.
Process Improvement & Change Management
- Identify inefficiencies in workflows and lead process re-engineering initiatives.
- Drive change management efforts to secure adoption of new systems and processes.
Stakeholder & Executive Engagement
- Build trusted relationships with executives and business leaders.
- Provide clear, concise reporting on project portfolio health, risks, and value delivered.
- Act as a single point of accountability for project delivery excellence.
Qualifications
- Bachelor’s degree in business, technology, or a related field.
- 10+ years of progressive project/program management experience, with a demonstrated ability to both lead and execute projects.
- Proven experience coaching and developing talent — comfortable leading a small team while remaining hands-on.
- Demonstrated ability to manage initiatives across business applications, process improvement, infrastructure, cybersecurity, and data platforms (migration & warehouse).
- Experience building or maturing a PMO in a mid-sized organization.
- Scrum certification is mandatory.
- PMP or equivalent certification preferred.
- Strong IT technical knowledge and ability to work closely with technical teams.
- Strong analytical and problem-solving abilities.
- Proven success in process improvement and operational efficiency programs.
- Expertise in project, program, and portfolio management principles (Agile, Waterfall, hybrid).
- Familiarity with data governance, cybersecurity frameworks, and regulatory compliance.
- Excellent leadership, facilitation, and communication skills with the ability to influence at all levels.
Director, Project Management Office (PMO)
Posted today
Job Viewed
Job Description
Job Description
Company Description
Who we are:
At RCL - Reitmans (Canada) Limited , we live and breathe fashion and customer experience every day. We believe that fashion is about more than just style — it's about empowering our customers with the confidence to shine when it matters most.
Whether through bold ideas at the design table or seamless experiences in our stores and digital channels, our goal is to create unforgettable moments. With a strong portfolio of brands and a passionate, creative team, we constantly reimagine what’s possible in fashion retail.
Job DescriptionPosition Overview
Reporting to the Chief Financial Officer (CFO), the Director, Project Management Office (PMO) is a key senior leadership role at Reitmans (Canada) Limited (RCL). This individual will lead the corporate PMO function, overseeing the planning, execution, governance, and successful delivery of strategic, cross-functional projects.
The Director will manage a team of project professionals, external partners and collaborate with departments across the organization to drive initiatives forward. This includes leading major enterprise-wide projects related to technology, business process transformation, and physical infrastructure and equipment upgrades.
A core responsibility of this role is to establish and uphold project governance frameworks, ensuring consistency in project management practices, effective risk management, and alignment with organizational objectives. The Director will play a key role in enabling informed decision-making and driving accountability across all project portfolios.
Key Responsibilities
- Leadership and Strategy : Provide strategic leadership and direction to the PMO team, fostering a culture of excellence, continuous improvement, and strong project governance. Ensure alignment with the organization’s overall strategic priorities by developing and driving a PMO strategy focused on proactive planning, flawless execution, transparency, and measurable delivery.
- Project Governance: Establish and maintain standardized project management methodologies, tools, and best practices, ensuring consistency across all initiatives. Oversee adherence to established governance frameworks to support effective project execution and accountability.
- Portfolio Management: Oversee the management of the project portfolio, managing initiatives based on resource availability, risks and technology. Monitor and report on the status of projects, ensuring timely delivery and effective risk management. Establish and report Key Performance Indicators that reflect progress and potential future issues.
- Resource Allocation: Manage the allocation of resources, including staff, budget, and technology, to support the successful execution of projects. Collaborate with department heads to ensure the optimal utilization of all key resources and address any capacity constraints. Ensure that all key subject matter experts are identified across the organization and contribute to the related projects at the right time. Coordinate sequencing of both resources and project plans to cover IT, people and process (including change management) deliverables.
- Stakeholder Engagement: Build and maintain strong relationships with key stakeholders, including executive leadership, department heads, and external partners. Communicate project status, risks and issues effectively, ensuring transparency and stakeholder buy-in. Develop processes and tools to address and negotiate any potential conflicts.
- Team Development: Develop and mentor PMO team members, ensuring they have the skills and competencies needed to deliver high-quality project management services. Recruit and train staff as needed, while fostering a collaborative and supportive environment that promotes continuous learning and professional growth.
- Performance Measurement: Define, track, and analyze key performance indicators to assess the PMO’s effectiveness and efficiency. Conduct regular performance evaluations of project execution and implement corrective actions when needed to ensure delivery of expected outcomes, benefits, and overall project success.
Qualifications
- Bachelor’s degree in business administration, management, technology, or a related field is required. Master's degree or professional certification is a major asset.
- Minimum of 10 years of experience in project management, with at least 5 years in a senior leadership role. Proven experience in managing complex, cross-functional projects and leading a PMO is essential.
- In-depth knowledge of project management methodologies, standards, and best practices. Familiarity with industry-specific regulations and compliance requirements. Understanding of financial management principles and budgetary control.
- Proven leadership, communication, and interpersonal skills, with the ability to inspire teams and influence stakeholders at all levels.
- Demonstrated capability to translate business objectives into actionable project plans, while developing and implementing robust governance frameworks and processes. Proficient in project management tools and software, with strong problem-solving and decision-making abilities to navigate complex project challenges.
- Demonstrated strong customer focus by consistently delivering high-quality services and solutions that meet the needs of both internal and external stakeholders.
- Effective verbal and written communication skills in both English and French, with the ability to articulate complex concepts clearly, confidently, and concisely to diverse audiences.
Additional Information
What Sets Us Apart:
- Ultimate flexibility : Enjoy a hybrid work environment that ensures the perfect balance between work and personal life.
- Well-being first: Access a comprehensive benefits program designed to take care of you.
- Flexible time off: Paid leave, sick days, and vacation time to recharge and spend quality time with loved ones.
- Exclusive discounts: Enjoy 50% off regular-priced items from Penningtons, Reitmans, and RW&CO.
- Referral rewards: Refer friends and earn a bonus for helping us grow our talented team.
- Growth opportunities: Annual bonuses, career advancement, and tuition reimbursement to help you reach your professional goals.
Total rewards are aligned with your employment status, offering different perks depending on whether you're full-time, part-time, or under contract.
If this inspires you…let’s talk. Send us your resume today!
By the way, did you know that RCL - Reitmans (Canada) Limited has several hundreds of stores all across Canada and three fashion apparel banners? Get ready to join the Canadian fashion retail icon, with a great success story where you can have a voice and make a real difference.
There are many ways to wear a career at RCL! #ReadytoRCL
Reitmans (Canada) Limited is an equal opportunity employer. We are committed to a diverse and inclusive workplace for all. We recognize that our future success depends on the perspectives and contributions of all our employees -- their diverse backgrounds, abilities and experiences make our business stronger. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for providing an accessible candidate experience.
We thank all applicants. Only selected candidates will be contacted.
#LI-Hybrid
Administrative Assistant
Posted 8 days ago
Job Viewed
Job Description
We are seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team. This role is essential in ensuring the smooth operation of our office by providing comprehensive administrative support. The ideal candidate will have a strong background in office administration, excellent organizational skills, and the ability to manage multiple tasks efficiently. If you thrive in a fast-paced environment and enjoy working with people, we want to hear from you.
Job Duties:
* Provide administrative support to ensure efficient operation of the office
* Manage front desk responsibilities, including greeting visitors and handling inquiries
* Answer multi-line phone systems with professionalism and courtesy
* Perform data entry and maintain accurate records
* Assist with filing and organizing documents for easy retrieval
* Utilize Microsoft Office and Google Workspace for various tasks, including typing reports and creating presentations
* Handle customer service inquiries and provide exceptional customer support
* Proofread documents for accuracy and clarity
* Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks
* Collaborate with team members to streamline processes and improve office efficiency
Requirements:
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
* Strong computer skills with the ability to learn new software quickly
* Excellent typing skills with attention to detail for data entry tasks
* Prior clerical experience in an office setting is preferred
* Exceptional organizational skills to manage multiple priorities effectively
* Strong phone etiquette and customer service skills for interacting with clients and visitors
* Experience in a medical or dental office is a plus, particularly as a dental receptionist or in bookkeeping roles
* Ability to proofread documents accurately for spelling and grammatical errors
If you possess these skills and are ready to contribute to a thriving team environment, we encourage you to apply for this rewarding opportunity as an Administrative Assistant.
Company Details
Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Together, we are enhancing the quality of life globally through design.
Join us and design your place with Stantec.
Your Opportunity
Our Ottawa or Markham office has an immediate opportunity for a professional and dynamic Administrative Assistant/Project Coordinator to join our Buildings group.
Your Key Responsibilities
- Assist Project Managers in the preparation of work plans, monitoring and updating of project schedules.
- Ensure Project initiation requirements (written agreements, Internal Work Orders etc.) are met and in place to satisfy all of Stantec's ISO requirements.
- Prepare Project Set-up forms for initiation into Oracle.
- Assist Project Managers in the preparation of project risk assessments and other safety forms
- Prepare and set-up IWO's (including scope of work, budget, and timing considerations), as required.
- Assist the Project Managers in coordinating, distributing, and updating the team schedules and Work Load/Staffing Forecasts.
- Assist the Project Managers in updating project fee forecasts.
- Extract weekly project time reports, and review time spent against budgets with the PM and team leads on a weekly basis.
- Assist the Project Managers in the preparation/data analysis of project financials including Estimates to Complete, Work In Progress, and Allowance for Doubtful Accounts for each project and provide updates to the PM on a regular basis.
- Assist the Project Manager in monitoring the schedules for all deliverables (based on the work plan that has been prepared), highlighting issues and areas requiring extra fees to the PM on a biweekly basis.
- Assist the Project Manager in identifying and communicating scope deviations to key Team members.
- Take and circulate minutes of project team meetings.
- Monitor accounts receivable and proactively liaise with Project Managers on a weekly basis on corrective actions and/or additional fees required.
- Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
- Monitor adherence to key QA requirements and update master peer review schedule for all projects.
- Plan ISO audits of selected projects, direct audit team, and generate reports for submission to corporate QA team.
- Ensure that Peer reviews are scheduled, completed, and well documented.
- Assist the Project Manager in the execution of their duties as may be required from time to time.
- Liaise with Project Manager/Team, and with client where agreed with Project Manager.
- Assist in negotiation of additional fees and invoice payment where appropriate.
- Assist the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
- Generate weekly summaries of team member utilization, highlighting any discrepancies and report to engineering/architectural Discipline Leads.
- Duties described may be modified as needed to support the Buildings group.
Your Capabilities and Credentials
- Formal training in Project Management principles will be considered an asset.
- Must be proficient with the Microsoft Office Suite with excellent skills in MS Project, Word, Excel, Outlook, and Adobe.
- Familiarity with Oracle will be an asset.
- Must be comfortable using a wide variety of forecasting and planning tools.
- Willingness and aptitude to learning on the job and in formal settings.
- Excellent verbal and written communication skills.
- Ability to work independently within a team environment.
- Must be comfortable with making independent decisions within a defined framework of reference.
- Strong multi-tasking skills a necessity.
- Self-motivated and eagerness to learn are definite assets.
- Experienced in providing administrative support to a large group of people considered an asset.
- Excellent problem-solving skills.
- Demonstrated attention to detail.
- Ability to negotiate.
- Ability to be persistent when needed.
Education and Experience
- Minimum of 3 years' experience in an Engineering or Architectural consulting company, in a Project Coordinator or Administrative capacity, assisting a Project Management team.
- Previous experience with financial documents, including budgets is required. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each others' talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About Stantec Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Primary Location:** Canada | ON | Ottawa
**Organization:** BC-1316 Buildings-CA East BSS
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 29/09/ :09:13
**Req ID:**
Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Together, we are enhancing the quality of life globally through design.
Join us and design your place with Stantec.
Your Opportunity
Our Ottawa or Markham office has an immediate opportunity for a professional and dynamic Administrative Assistant/Project Coordinator to join our Buildings group.
Your Key Responsibilities
- Assist Project Managers in the preparation of work plans, monitoring and updating of project schedules.
- Ensure Project initiation requirements (written agreements, Internal Work Orders etc.) are met and in place to satisfy all of Stantec's ISO requirements.
- Prepare Project Set-up forms for initiation into Oracle.
- Assist Project Managers in the preparation of project risk assessments and other safety forms
- Prepare and set-up IWO's (including scope of work, budget, and timing considerations), as required.
- Assist the Project Managers in coordinating, distributing, and updating the team schedules and Work Load/Staffing Forecasts.
- Assist the Project Managers in updating project fee forecasts.
- Extract weekly project time reports, and review time spent against budgets with the PM and team leads on a weekly basis.
- Assist the Project Managers in the preparation/data analysis of project financials including Estimates to Complete, Work In Progress, and Allowance for Doubtful Accounts for each project and provide updates to the PM on a regular basis.
- Assist the Project Manager in monitoring the schedules for all deliverables (based on the work plan that has been prepared), highlighting issues and areas requiring extra fees to the PM on a biweekly basis.
- Assist the Project Manager in identifying and communicating scope deviations to key Team members.
- Take and circulate minutes of project team meetings.
- Monitor accounts receivable and proactively liaise with Project Managers on a weekly basis on corrective actions and/or additional fees required.
- Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
- Monitor adherence to key QA requirements and update master peer review schedule for all projects.
- Plan ISO audits of selected projects, direct audit team, and generate reports for submission to corporate QA team.
- Ensure that Peer reviews are scheduled, completed, and well documented.
- Assist the Project Manager in the execution of their duties as may be required from time to time.
- Liaise with Project Manager/Team, and with client where agreed with Project Manager.
- Assist in negotiation of additional fees and invoice payment where appropriate.
- Assist the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
- Generate weekly summaries of team member utilization, highlighting any discrepancies and report to engineering/architectural Discipline Leads.
- Duties described may be modified as needed to support the Buildings group.
Your Capabilities and Credentials
- Formal training in Project Management principles will be considered an asset.
- Must be proficient with the Microsoft Office Suite with excellent skills in MS Project, Word, Excel, Outlook, and Adobe.
- Familiarity with Oracle will be an asset.
- Must be comfortable using a wide variety of forecasting and planning tools.
- Willingness and aptitude to learning on the job and in formal settings.
- Excellent verbal and written communication skills.
- Ability to work independently within a team environment.
- Must be comfortable with making independent decisions within a defined framework of reference.
- Strong multi-tasking skills a necessity.
- Self-motivated and eagerness to learn are definite assets.
- Experienced in providing administrative support to a large group of people considered an asset.
- Excellent problem-solving skills.
- Demonstrated attention to detail.
- Ability to negotiate.
- Ability to be persistent when needed.
Education and Experience
- Minimum of 3 years' experience in an Engineering or Architectural consulting company, in a Project Coordinator or Administrative capacity, assisting a Project Management team.
- Previous experience with financial documents, including budgets is required. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each others' talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About Stantec Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Primary Location:** Canada | ON | Ottawa
**Organization:** BC-1316 Buildings-CA East BSS
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 29/09/ :09:13
**Req ID:**
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Administrative Assistant
Posted 1 day ago
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Job Description
Join our team to deliver transformational projects that will benefit future generations. Grow with us, H2O+U.
An exciting opportunity has opened up in the Edmonton Office to join a highly functioning team as an Administrative Assistant! In this role, you will be responsible for supporting our Alberta Water team.
Your Key Responsibilities
- Performing clerical tasks including, inter office mail distribution, couriers, data entry, filing, photocopying, scanning etc.
- Managing calendars, scheduling meetings, booking meeting rooms, organizing lunches, and handling any special requests.
- Coordinating travel itineraries and arrangements.
- Monitoring and supporting weekly timecards submissions
- Reviewing project and internal submittals in MS office suite including templating, editing and formatting.
- Processing expense reports
- Record and Distribute Invoices
- Perform other administrative duties as required.
Your Capabilities and Credentials
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Must be willing and able to take initiative when needed.
- Flexibility to learn new skills.
- Proficiency in project financial administration would be considered an asset.
- Experience compiling and preparing specifications, contracts or reports would be considered an asset.
- Proficiency in all MS Office Suite.
Education and Experience
- High School Diploma with minimum of 5-10 years' administration experience.
- Position will primarily work in an office setting.
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
**Primary Location:** Canada | AB | Edmonton
**Organization:** 1101 Water-CA Alberta-Calgary AB
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 07/10/ :10:43
**Req ID:**
Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Job Description
We are seeking an Administrative Assistant to join our team. The Administrative Assistant will provide vital support to various teams, handling clerical and operational duties to ensure smooth business operations.
Responsibilities
+ Perform receptionist duties as needed.
+ Assist clients with order inquiries and general administrative tasks.
+ Approve orders and track receipts.
+ Manage outgoing goods including splitting call-off orders and creating material requests.
+ Communicate effectively with team members and clients.
+ Receive goods and handle stock transfers.
+ Print labels and create waybills, ensuring accuracy through additional checks.
+ Update and share Quality Control information, including inspection reports.
+ Maintain supplies for the office and kitchen/canteen.
Essential Skills
+ 2-4 years of experience in an administrative role within an office or warehouse environment.
+ Proficient in Microsoft Office (basic level).
+ Strong communication skills with the ability to work across multi-location teams.
+ A team player who is also a self-starter and can work independently.
+ Proactive with a strong sense of ownership and pride in their work.
Additional Skills & Qualifications
+ Experience working for a steel manufacturer or distributor.
+ Experience in the shipbuilding industry.
Work Environment
This position is on-site with working hours from Monday to Friday, 7am to 4:30pm. While public transit is an option, having a car is recommended. Street parking is available on a first-come, first-serve basis. The dress code is business casual, with no hats or shorts allowed.
Job Type & Location
This is a Contract to Hire position based out of Delta, British Columbia.
Pay and Benefits
The pay range for this position is $26.00 - $30.00/hr.
Workplace Type
This is a hybrid position in Delta,BC.
À propos d'Aston Carter:
Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.
Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.
Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à (% ) pour connaître d'autres options d'accommodement.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.