7,517 Secretarial Duties jobs in Canada

This is a remote position.

We are looking for a dedicated Office Assistant to join Swipe Tech, a leading tech company. As an Office Assistant, you will play a crucial role in ensuring the smooth running of daily operations. Your responsibilities will include providing administrative support, managing office supplies, and assisting with various projects. This position is vital to maintaining an efficient and organized work environment at Swipe Tech.

As an Office Assistant at Swipe Tech, you will have the opportunity to work on diverse projects and collaborate with different teams within the company. Your attention to detail, organizational skills, and ability to multitask will be key to your success in this role. Join us in our mission to drive innovation and excellence in the tech industry.

Job Description

At Mercer Kitchen Hall, we're more than just a food hall — we're a vibrant community built around great taste, exceptional service, and shared experiences. If you're passionate about hospitality, love working with people, and want to grow with a dynamic team, you're in the right place. Explore our open roles below and see how you can become part of something special.

Join our team at Mercer Kitchen Hall as an Office Assistant, where you will play a key role in supporting the daily operations of our recreational facilities and services. We are looking for a detail-oriented and organized individual to assist with administrative tasks and provide excellent customer service to our clients.

• Answer and direct phone calls
• Manage and organize office files and documents
• Assist with scheduling appointments and reservations
• Prepare and distribute correspondence, memos, and reports
• Coordinate meetings and events
• Provide support to staff and clients as needed

• High school diploma or equivalent
• 2-5 years of office experience
• Proficient in Microsoft Office Suite
• Excellent communication and customer service skills
• Strong organizational and time management skills

If you are a team player with a positive attitude and a willingness to learn, we want to hear from you! Apply now to join the Mercer Kitchen Hall team as our new Office Assistant.

Job Description

Salary: $47,150 - $55,264

Sagkeeng Child and Family Services is a First Nations CFS Agency who strives to recruit inspired, accountable, and driven individuals to join our diverse talented team of professionals. If you are an individual that is looking to commit and be a part of our progressive environment, we want you to be a part of our team!

General Duties:

The Office Administrative Assistant performs a variety of administrative and clerical duties. The Administrative Assistant provides support to Managers and staff, assisting in daily office needs and managing the Agencys administrative activities. Duties include, but not limited to:

• Maintains computer and manual filing systems.
• 
  Handle sensitive information in a confidential manner.
• 
  Resolves office administrative issues.
• 
  Performs general clerical duties to include, but not limited to: photocopying, faxing, mail distribution and filing.
• 
  Creates and modifies various documents using Microsoft Office.
• 
  Answers phones promptly and uses good judgment to prioritize the distribution of messages in a timely manner.
• Help and coordinate with planning and managing events
• Ensure case management specific administrative duties are completed as per direction of supervisor.
• Performs clerical duties such as scheduling meetings for service delivery teams, faxing, scanning, uploading to CFSIS as directed, or compiling data for the purposes of case management.
• Coordinates and organizes direct service meetings and supervision appointments for the service delivery management team.
• Completes internal and external correspondence, legal documents, forms, letters, and other documents as directed by supervisor.
• Understands and adheres to all agency policy and procedures.
• Completes confidential administrative services for the direct service supervisors such as completing supervision forms, or standards compliance tracking.
• Direct service administrative duties may include but are not limited to:
  • CFSIS compliance tracking and follow-up with direct service supervisor.
  • Assistance with supervision, and uploading supervision documents.
  • Special Rate tracking and renewals.
  • Maintaining and updating standard agency forms such as social history, placement requests, permanency planning forms, and prompting direct service workers when such forms require updating.
  • Uploading case specific documentation to CFSIS. (This might include SDM documents, case notes, photos, other recordings, etc.).

Qualifications:

• 
  Minimum grade twelve diploma; desired Office Administration diploma.
• 
  Preferred, one (1) years experience directly in the social services/child care profession.
• 
  Excellent interpersonal, verbal, written and organizational skills.
• 
  Demonstrated ability to work as part of a team.
• 
  Excellent verbal, written and organizational skills.
• 
  Strong problem solving, decision-making and interpersonal skills.
• 
  Ability to speak and/or understand the Ojibway language is considered a definite asset.

Qualified candidates will be required to undergo a criminal record check, child abuse registry check, and a prior contact check as a condition of employment.Sagkeeng Community members and Indigenous candidates will be given preference and are encouraged to self-identify as being of Indigenous descent.

Job Description

Job Responsibilities:

• Collaborate with other departments, such as billing and customer service, to ensure efficient operations.
• Data Entry
• Appointment Booking
• Reconciling sales order records with shipping documents to ensure clients are billed correctly for purchased and transferred items
• Following up through emails or phone calls with Customer issues and concerns
• Answering phones

Job Requirements:

• Proficiency in Microsoft Office
• Familiar with Inventory management systems
• Strong analytical and problem-solving skills.
• Excellent communication and organizational skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment

No phone calls, please. We thank all applicants; however, only those selected for an interview will be contacted. Fastfrate is an equal opportunity employer. We welcome diversity in the workplace and encourage applications from all qualified candidates including women, members of visible minorities, persons with disabilities, and indigenous peoples. By submitting your resume, you consent Fastfrate. to share this information within its divisions in order to identify other employment opportunities that you may be suitable for.

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We are a fast-paced company looking for a reliable Administrative Assistant. In this role, you will provide product and service support to customers and office management to facilitate sales and help resolve any emerging problems customers may face. We expect the candidate to perform well in a team environment and have exceptional people skills.

RESPONSIBILITIES

* Perform additional duties as needed.
* Compiling and reviewing invoices for payment processing.
* Adhering to safety procedures, using personal protective equipment, and following safe work practices.
* Communicate and follow up with clients on outstanding invoices and assist with the resolution of disputed accounts.
* Gathering necessary information for invoice payments and creating vouchers with invoice details in accordance with accounting policies.
* Maintaining detailed records of outstanding payables to prevent overpayments and vigilantly monitor payments to ensure timely vendor settlements.
* Processing invoices, reviewing financial data for accounts payable maintenance, and offering clerical support for the organization's financial obligations.
* Confirming vendor accounts through monthly statement reconciliation and transaction verification and archiving historical documentation such as invoices, reports, receipts, and checks.

REQUIREMENTS

* Native proficiency in English is required. Proficiency in French is a plus
* · 1+ years of proven experience in customer sales and support roles - must have
* · Proven track record in converting general incoming customer inquiries through phone and chat into sales
* · Strong phone and chat contact handling skills and active listening
* · Excellent communication skills
* · Ability to multi-task, prioritize, and manage time effectively
* · Highly processed-oriented with rigorous and tenacious follow-up abilities
* · Proficiency with MS Office Suite, particularly Excel, CRM systems and back-office environments
* · Work well autonomously as well as in a team environment
* · High/College degree required, University degree will be considered an asset

BENEFITS

* Company events
* Dental care
* Health insurance
* On-site parking
* Paid time off
* RRSP match

Job Description

Our client is a positive contributor to the community of Lloydminster with a reputation of trust and respect. We are in search of a self-motivated energetic Medical Office Admin who goes above and beyond focusing on productivity through motivation, teamwork, and communication.

Benefits:

• Permanent
• $18 - $20 /hour
• 8:30 am – 4:30 pm Monday – Thursday (1 hr lunch); with approximately 1 Friday a month as well
• Training provided
• Start ASAP

Responsibilities:

• Scheduling and managing appointments, picking up and reading medical reports
• Contacting and communicating with patients
• Office mail, correspondence, supplies, reconciliations
• Reviewing claims and patient insurance
• Answering phones and taking messages
• Greeting patients and handling initial inquiries
• Scanning health cards and updating patient demographic information
• Assisting patients with the use of an automated vital signs machine
• Ensuring optimal workflow
• Checking in patients & confirming all information
• Recalling patients for follow up
• Doing vitals on patients
• Collecting payments for uninsured services
• Filing documents
• Inventory

Skills:

• Enthusiastic, self-motivated, adaptable, willing to learn, fast learner
• Excellent computer skills, Microsoft Office including excel with Accuro being an asset
• Superior people skills, communication and interpersonal skills
• Time management, multi-tasking
• Superior organization skills with excellent attention to detail
• Working as part of a team
• Personal integrity, respect, and confidentiality

For more information, or if you are interested in this opportunity, please submit a recent resume and references to TJ at Jetstream Personnel Consulting: Qualified applicants only.

We thank all interested candidates for their time and efforts; however, only candidates we wish to interview will be contacted.

Job Description

Salary: $22.73/hr-$7.42/hr

.Career Opportunity

Position Title: .Medical Office Assistant

Classification:.Medical Office Assistant

Job Type:.Permanent 1FTE (35hs a week)

Department:.Primary Health Care

Location: .Eccles/Rosemount

Reporting to: .Manager, Primary Health Care

Deadline To Apply: .October 10, 2025, 5:00pm

Submit To: .

Compensation: 22.73/hr - 27.42/hr plus a comprehensive compensation package that includes time-off entitlements, health benefits, life insurance, and participation in the HOOPP pension plan.

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About us

We are Somerset West Community Health Centre (SWCHC), a non-profit, community-governed organization that serves over 18,000 clients annually. Established in 1978, SWCHC provides a wide range of health care services such as primary health care, health promotion, community development, mental health, and harm reduction. We are deeply connected to the communities we serve and committed to removing barriers to accessing services for people who experience vulnerabilities because of their age, income, ability, sexual orientation or gender identity, and language or culture.

SWCHC strives to ensure that our team reflects the communities we serve. We work within an antiracist, anti-oppressive framework that acknowledges the existence and impacts of systemic racism and seeks to ensure that systems are fair and equitable for everyone.

What the Program Entails

SWCHC is well known for its excellent Community Health Centre (CHC) model and its professional health services team, but it has also become a leader in offering a wide range of community-building activities and advocacy programs. Our team of doctors, nurses, dietitians and more, offer a range of medical services.

What Youll Do

SWCHC is looking for an experienced Medical Office Assistant to work in our busy Primary Health Care clinics.

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What Were Looking For

Life and Work Experience

• 35 years experience in a clinic setting
• Knowledge of PS Suite (an asset)
• Successful criminal reference check, including vulnerable sector screening

Your Education Path

• Medical Office Assistant diploma (an asset)

Required Language

• Fluency in English required.
• Working knowledge of French preferred
• Other languages considered an asset.

What You Bring to the Table

• Strong interpersonal skills
• Ability to work effectively in an interprofessional environment
• Excellent communication skills
• Proficient computer skills
• Commitment to the principles of health equity, inclusion, and anti-racism/anti-oppression

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Your Day-to-Day at a Glance

As our Medical Office Assistant, your responsibilities include, but are not limited to,

• Scheduling clients
  
• Appointment registration
  Answering phones
  
• Maintaining medical files
  
• Scanning
  
• Faxing
  

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Ready to Apply?

Take your career to the next level! Submit a cover letter and your resume by 5:00pm on October 10th, 2025, to:

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Somerset West Community Health Centre is an equal opportunity employer who values the diversity of individuals in our programs and services.

We welcome and encourage applications from members of Indigenous, Black and racialized communities, Two Spirit, nonbinary, LGBTQ+ people; people with disabilities; and members of other equity seeking groups. Applicants are encouraged to share accessibility needs in the application process, and every attempt will be made to accommodate them.

We sincerely appreciate your interest in working with us. Due to high volume of applicants, we can neither confirm receipt of nor respond to inquiries regarding your application. Only candidates selected for an interview will be contacted.

Job Description

Salary: $23.23 per hour

Health Office Assistant

1 Casual Position

We provide wholistic primary health care through a range of options including prevention, assessment, diagnosis, and treatment. Our teams include health professionals, educators and support workers representing both traditional Indigenous and contemporary models of care and use wholistic health and community development concepts.

To be a courteous and efficient first point of contact for clients and the public and provide effective administrative support functions for the CSL and related health professionals.

NOTE: Indigenous traditional practices involve burning sacred medicines including tobacco, sweetgrass, sage and cedar within the work setting.

QUALIFICATIONS:

• medical secretary diploma, office administration diploma, or equivalent combination of post-secondary education and experience;
• advanced computer skills and experience operating in a network environment with a full range of Microsoft Office applications; experience with Electronic Health Records is an asset;
• demonstrated oral and written communication skills; excellent problem solving and interpersonal skills to deal effectively with a wide variety of people; strong customer service orientation;
• personal experience and understanding of traditional Indigenous culture and healing practices; ability to work in a collaborative, de-colonial, trauma-informed, and client-centered approach and to support WNHAC values in meaningful ways;
• highly organized, detail orientated and able to prioritize and produce high standard of work;
• deep understanding and experience of Indigenous culture, values, and perspectives and relevance in a workplace; ability to speak and understand Anishinaabemowin a definite asset;
• experience working in an Indigenous organization; understanding and/or willingness to learn of Indigenous culture and values;
• proof of immunization in compliance with policy requirements is mandatory;
• valid drivers license, own vehicle and willingness and ability to travel required;
• criminal records check and current drivers abstract required;
• commitment to ongoing training and professional development relevant to job requirements; and positive attitude and capacity to act as a healthy lifestyle role model.

Salary: $23.23 per hour

APPLICATION DEADLINE: Friday, October 24, 2025

Health Office Assistant Position

Email:

Website: WNHAC.org

Fax:

Phone: (888) MYWNHAC

We thank all applicants for their interest in this position; however, please note only those selected for an interview will be contacted. As an Indigenous employer we encourage First Nations, Inuit, and Metis applicants to apply.

We welcome and encourage applications from people with disabilities and will provide accessibility accommodations as part of the application process upon request.