21 Secretarial Services jobs in Canada
Manager, Results Management Office
Posted today
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At Boeing, we innovate and collaborate to make the world a better place. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
Boeing Canada Operations Ltd. is seeking an entrepreneurial and results-driven leader to manage the **Results Management Office (RMO)** and lead the **Project Management team** .
This leadership role is responsible for developing and implementing project management standards, tools, and processes to ensure the consistent and efficient execution of all projects-delivered on **scope, time, and budget** (triple constraints).
As a member of the Aviation Business Solutions leadership team, this role will drive business growth, support revenue targets, and directly manage large, complex projects. The RMO functions as a **revenue-generating department** with defined financial goals, and this leader will play a key role in both operations and business development.
**Manager RMO Key Responsibilities:**
+ Leadership & Strategy:
+ Lead and grow the Results Management Office (RMO) and Project Management team.
+ Contribute to Aviation Business Solutions' strategic direction as part of the leadership team.
+ Set and achieve revenue goals for the RMO as a revenue-generating unit.
+ Build and expand service offerings, including business development and sales prospecting.
+ Act as an extension of Sales to drive revenue growth.
+ Project Management Excellence:
+ Establish standardized project management practices, policies, and procedures.
+ Create and implement a comprehensive RMO employee development program.
+ Develop and implement project document templates and reporting tools for both internal and customer-facing use.
+ Ensure consistent project execution aligned with scope, schedule, and cost objectives.
+ Provide professional project support and governance to ensure delivery excellence.
+ People & Resource Management:
+ Acquire, onboard, and train project management resources.
+ Develop guidelines for resource allocation and project assignments.
+ Foster a high-performance culture focused on accountability and results.
+ Project Execution:
+ Personally lead and manage large, complex projects as needed.
+ Oversee the portfolio of ongoing projects to ensure alignment with strategic objectives and customer satisfaction.
**Project Manager Responsibilities:**
In addition to leadership duties, this role will directly manage large, complex, customer-facing projects to ensure delivery excellence. Responsibilities include:
+ Define scope, objectives, milestones, and measures of success.
+ Develop detailed project plans, timelines, and risk management strategies.
+ Track and communicate project progress, issues, and updates to stakeholders.
+ Maintain project documentation (action logs, issue logs, decision logs).
+ Monitor and manage project budgets and financial performance.
+ Conduct post-implementation reviews and ensure lessons learned are shared and integrated.
+ Help to develop and implement measures for customer satisfaction.
**Basic Qualifications (Required Skills/Experience):**
+ 20+ years of experience in Project Management.
+ 15+ years of experience managing multiple high-volume, complex, concurrent projects.
+ 10+ Aviation experience required.
+ Project Management Professional (PMP) certification preferred.
+ Six Sigma Designation preferred.
+ Change Management Certification preferred.
+ Must be legally able to work in Canada.
**Preferred Qualifications (Education/Experience):**
+ Excellent communication and presentation skills, both verbal and written communication skills.
+ Extensive experience with project management tools (preferably MS Project), best practices and strong processes.
+ Post-secondary education equivalent to a university degree in Business Administration, Project Management or related field.
+ Strong interpersonal and communication skills.
+ Strong customer service orientation.
+ Must be able to travel - expected travel is 50% of the time.
+ Self-motivated and results oriented.
+ Demonstrated problem solving skills.
+ Demonstrated ability to drive to clear action and ownership.
+ Exceptional project and time management skills.
**Additional Information:**
This requisition is for a locally hired position in Canada. The employer is Boeing Canada. Candidates must be legally authorized to work in Canada. Benefits and pay are determined by Canada and are not on Boeing US-based payroll. This is not an expatriate assignment.
Starting salary will be based on year of post-secondary education completed, qualifications and experience.
British Columbia Salary pay range: CAD 98,000.00 - CAD 175,000.00
Applications for this position will be accepted until **Oct. 29, 2025**
**Relocation**
This position offers relocation based on candidate eligibility.
**Visa Sponsorship**
Employer will not sponsor applicants for employment visa status.
**Equal Opportunity Employer:**
We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to; race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world's most innovative, diverse and inclusive companies. We are proud members of the Valuable 500 ( and welcome applications from candidates with disabilities. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process. Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
Director Project Management Office
Posted 4 days ago
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Director, Project Management Office (PMO)
Romspen is a leading Canadian non-bank mortgage lender specializing in commercial and industrial real estate mortgages. Our investments are comprised mostly of commercial and industrial first mortgages on properties primarily across Canada and the United States. We provide customized mortgage solutions for term, bridge and construction financing. The current overall real estate mortgage portfolio is $3 billion. Over the past 25 years we have invested over $8 billion in over 1000 real estate mortgages and have consistently earned strong absolute cash yields to investors.
We are seeking a Director, Project Management Office (PMO) to establish and lead our PMO, driving structure, discipline, and excellence in project delivery across the firm. This role is both strategic and hands-on — ideal for a leader who is comfortable designing the PMO framework, directly managing critical projects, and coaching a small but high-performing team.
The Director, PMO will bring proven expertise in Scrum and Agile delivery, strong IT technical knowledge, and a track record of mentoring and developing talent. This role spans business applications, process improvement initiatives, infrastructure and cybersecurity programs, as well as data migration and data warehouse projects.
Responsibilities
Strategic Leadership & Hands-On Delivery
- Design and implement the PMO framework, governance, and standards from the ground up.
- Personally manage key enterprise projects, ensuring delivery excellence.
- Serve as a trusted advisor to executives on portfolio prioritization and risk management.
Team Coaching & Development
- Directly manage one project manager, providing day-to-day guidance and mentorship.
- Build career development plans and create a culture of continuous learning.
- Scale team capacity over time based on business needs.
Comprehensive Project Portfolio
- Lead initiatives across:
- Business applications (CRM, financial systems, investor platforms).
- Process improvements that drive operational efficiency and compliance.
- Infrastructure (network upgrades, cloud migrations, end-user computing).
- Cybersecurity (identity & access management, endpoint protection, vulnerability management, data loss prevention).
- Data warehouse projects supporting analytics and reporting.
- Apply technical expertise to evaluate feasibility, anticipate risks, and ensure successful implementation.
Agile & Scrum Leadership
- Champion Agile delivery across the organization, embedding Scrum ceremonies and metrics.
- Act as Scrum coach to stakeholders and project teams.
- Ensure the organization adopts a repeatable and scalable Agile framework.
Process Improvement & Change Management
- Identify inefficiencies in workflows and lead process re-engineering initiatives.
- Drive change management efforts to secure adoption of new systems and processes.
Stakeholder & Executive Engagement
- Build trusted relationships with executives and business leaders.
- Provide clear, concise reporting on project portfolio health, risks, and value delivered.
- Act as a single point of accountability for project delivery excellence.
Qualifications
- Bachelor’s degree in business, technology, or a related field.
- 10+ years of progressive project/program management experience, with a demonstrated ability to both lead and execute projects.
- Proven experience coaching and developing talent — comfortable leading a small team while remaining hands-on.
- Demonstrated ability to manage initiatives across business applications, process improvement, infrastructure, cybersecurity, and data platforms (migration & warehouse).
- Experience building or maturing a PMO in a mid-sized organization.
- Scrum certification is mandatory.
- PMP or equivalent certification preferred.
- Strong IT technical knowledge and ability to work closely with technical teams.
- Strong analytical and problem-solving abilities.
- Proven success in process improvement and operational efficiency programs.
- Expertise in project, program, and portfolio management principles (Agile, Waterfall, hybrid).
- Familiarity with data governance, cybersecurity frameworks, and regulatory compliance.
- Excellent leadership, facilitation, and communication skills with the ability to influence at all levels.
Administrative Support
Posted today
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Job Description
ABOUT THIS CAREER OPPORTUNITY
Canadian Base Operators' Southport team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. As a proud partner with Kelowna Aerospace Defence Programs, we deliver numerous support services tailored to our client, the Royal Canadian Air Force (RCAF).
The Administrative Support position is a full-time, permanent position located in Southport, MB and reports directly to the Client Services Supervisor. Their primary focus is to provide administrative and office support to internal and external personnel. Duties and responsibilities include but are not limited to:
- Prepare routine reports and letters.
- Process reports and bookings in hotel software.
- Process claims, course reports and travel arrangements for staff and students.
- Transcribe and prepare meeting minutes.
- Prepare documents and welcome packages for new students.
- Conduct orientation briefings for new student courses.
- Assist with stocking supplies in other departments.
- Maintain reference library publications.
- Create building access cards and photo IDs for staff and students.
- Sort and distribute incoming regular and electronic mail. Coordinate the flow of information internally and with other departments.
- Provide back-up for the other Client Services personnel.
- Order and replenish office supplies.
- Maintain routine records, telephone lists and files.
- Answer enquiries, including telephone calls and emails by providing accurate information and relay any messages as necessary in a timely and polite manner; and
- Greet vendors, customers, and visitors in a courteous and professional manner.
COMPETENCY REQUIREMENTS
- Communicates Effectively
- Customer Focus
- Problem Solving and Innovation
- Teamwork and Collaboration
- Values and respects others
EDUCATION REQUIREMENTS
- High School Diploma or equivalent
- Certificate in the administrative field or related an asset
WORK EXPERIENCE REQUIREMENTS
- 1-3 years of administrative experience in an office environment
- Knowledgeable of RCAF administrative functions and processes an asset
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
- High attention to detail and accuracy
- Intermediate use of MS Office (Word, Excel, Outlook, Teams)
- Organized and demonstrated time management
- Works effectively with shifting priorities
- Self-motivated, reliable and resourceful
- Exceptional verbal and written communication
- Eligible to obtain an Enhanced Reliability Clearance by the Canadian Industrial Security Directorate
Due to many mandatory vaccination requirements at client projects / facilities, in order to provide substantial employment by ensuring compliance with our clients' mandates, the successful candidate may be required to validate full vaccination prior to hire.
Canadian Base Operators welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
#LI-LM2
Saltwater Administrative Support
Posted today
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Job Description
As a global seafood company, Cooke has operations in North America, Europe, South America, and Australia. Our company’s success is driven by our dynamic, highly skilled, and innovative management team, supported by dedicated employees who live in coastal communities and contribute to the local area’s economy and sense of community.
Kelly Cove Salmon, a division of Cooke, is seeking a detail-oriented and experienced Saltwater Administrative Support professional to join our growing team in Blacks Harbour, New Brunswick.
The Role : We’re looking for a highly organized and software proficient individual to manage and support mobile devices and digital forms used by staff across multiple regions. This role is essential in ensuring smooth daily operations, providing frontline support, and maintaining communication tools and reporting systems.
Key Responsibilities:
- Provide daily support for mobile devices (iPads, phones) and related technical issues.
- Assist staff across regions with setup, troubleshooting, and training on mobile tools.
- Manage and update digital forms using platforms such as Pronto Forms.
- Maintain accurate contact lists and ensure reports are current and well-organized.
- Upload and organize digital forms within internal systems.
- Prepare and distribute monthly phone bill reports.
- Coordinate with technicians on tracking systems and other technical tools.
- Support the onboarding of new users with mobile technology and tools.
Qualifications:
- Strong organizational and communication skills.
- Experience with mobile devices and basic technical support.
- Experience with Pronto Forms or similar digital form tools.
- Ability to troubleshoot common technical issues and liaise with vendors when needed.
- Proficient in Microsoft Office and SharePoint.
- Comfortable working independently and managing multiple tasks in a fast-paced environment.
Join our team and enjoy the benefits of full-time year-round employment with competitive rates and a comprehensive benefits package tailored to support your well-being and career growth.
Benefits Package:
- Health Benefits: Includes coverage for dental, vision, and extended medical care.
- Insurance: Life and disability insurance are provided for financial security.
- Support Services: Access to an Employee Assistance Program (EAP).
- Financial Planning: Opportunity for RRSP matching to support your retirement savings.
- Time Off: Paid vacation, holidays, and sick leave for work-life balance.
- Wellness: Wellness programs and access to on-site gym facilities (available in some locations).
- Career Development: Professional growth opportunities and avenues for advancement.
- Perks: Employee discounts on company products or services.
If you're looking to join a supportive team environment with opportunities for personal and professional development, apply now and become part of our dynamic team.
The Why
Why Cooke? Simple - because we are a company that rewards initiative, resourcefulness, and work ethic. We will champion your growth and provide you with the platform to create your path, your career, and your future.
NOTE: The recruiter is reviewing and interviewing eligible applicants for this position as they are received. If you are interested in this posting, you are encouraged to apply as soon as possible.
Administrative Support Internship
Posted today
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Job Description
If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today!
Job Summary:
The successful candidate will play a key role in supporting operational and program initiatives, with the primary focus on reviewing, validating, and organizing data. This includes working with subject matter experts as required to ensure the accuracy, consistency, and relevance of data used across various projects and systems. The role also includes supporting video production and asset management as secondary responsibilities.
Key Responsibilities:
- Conduct detailed data reviews to ensure accuracy, completeness, and alignment with project or operational requirements.
- Validate data in collaboration with subject matter experts, ensuring it meets internal standards and is ready for use in reporting, analysis, or system input.
- Organize and maintain data sources and related documentation for easy access and version control.
- Assist in the production of videos using Synthesia, ensuring that visual content aligns with brand standards and is engaging.
- Manage the organization and storage of video assets to support efficient retrieval and reuse.
- Provide creative input on improving video content and production processes, where applicable.
- Act in a professional manner to reflect positively on Ainsworth.
- Adhere to all company policies and procedures.
- Perform all job functions in a safe and healthful manner, abiding by and in accordance with all applicable Health, Safety, and Environmental company policies and government legislation/regulations.
Qualifications:
- Currently enrolled in a post-secondary program in Business Administration, Marketing, Graphic / Multimedia Design, Corporate Communications, or a related field.
- Strong analytical skills with a demonstrated ability to review and interpret data accurately.
- Proficient in Microsoft Office Suite and adaptable to new software platforms and technologies.
- Detail-oriented with strong organizational skills and a keen eye for data quality.
- Effective time management skills in a fast-paced environment.
- Creative thinking and problem-solving abilities, especially in data organization and presentation.
- Adaptable to changing priorities while maintaining a professional demeanor.
- Strong communication and collaboration skills, particularly in cross-functional settings.
- Professional, friendly, and exceptional interpersonal skills.
While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.
Ainsworth (a GDI company) is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.
Ainsworth (a GDI company) is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference .
#LI-Onsite
Reception & Administrative Support
Posted today
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Job Description
Description
Join Seaboard Tire Today!
Position Overview: We are looking for a friendly, professional, and highly organized Reception & Administrative Support to be the first point of contact for our busy automotive shop. This role requires someone who can handle a fast-paced environment, greet every customer warmly, manage high call volumes, and provide outstanding service while supporting the flow of daily shop operations. The ideal candidate is personable, detail-oriented, and thrives on multitasking—whether it’s answering phones, booking appointments, or assisting customers at the counter.
Key Responsibilities:
Customer Interaction & Service
- Greet every customer with the 6 feet or 6 second rule —acknowledge them within six feet or six seconds.
- Build strong customer relationships by providing friendly, helpful, and professional service.
- Handle upset customers with patience and problem-solving, working to resolve issues and leave them satisfied.
Phone & Front Desk Management
- Manage a high volume of incoming calls (100+ daily), ensuring quick and professional responses.
- Schedule service appointments, road calls, and follow-ups efficiently.
- Provide price estimates and tire quotes to customers.
Shop & Operations Support
- Assist with preparing parts, tires, and work orders to keep vehicles moving through the shop efficiently.
- Support service advisors and technicians by coordinating timing when multiple jobs are completed at once.
- Call vendors for parts pricing, estimates, and availability.
- Help coordinate test drives with technicians to assess vehicle issues.
Problem Resolution
- Anticipate needs and proactively support the shop’s fast-paced workflow.
Qualifications
- Previous experience in a customer-facing or reception role (automotive or service industry experience an asset).
- Strong multitasking and organizational skills; able to manage multiple priorities at once.
- Excellent communication skills—both in person and over the phone.
- Ability to remain calm, professional, and solution-focused under pressure.
- Computer literacy for scheduling, quoting, and record-keeping.
What We Offer
- A supportive team environment known for great service and friendly relationships.
- On-the-job training, including learning the basics of test drives and shop operations.
- Opportunities to build long-term customer connections in a busy, respected local shop.
Saltwater Administrative Support
Posted today
Job Viewed
Job Description
Job Description
As a global seafood company, Cooke has operations in North America, Europe, South America, and Australia. Our company’s success is driven by our dynamic, highly skilled, and innovative management team, supported by dedicated employees who live in coastal communities and contribute to the local area’s economy and sense of community.
Kelly Cove Salmon, a division of Cooke, is seeking a detail-oriented and experienced Saltwater Administrative Support professional to join our growing team in Blacks Harbour, New Brunswick.
The Role : We’re looking for a highly organized and software proficient individual to manage and support mobile devices and digital forms used by staff across multiple regions. This role is essential in ensuring smooth daily operations, providing frontline support, and maintaining communication tools and reporting systems.
Key Responsibilities:
- Provide daily support for mobile devices (iPads, phones) and related technical issues.
- Assist staff across regions with setup, troubleshooting, and training on mobile tools.
- Manage and update digital forms using platforms such as Pronto Forms.
- Maintain accurate contact lists and ensure reports are current and well-organized.
- Upload and organize digital forms within internal systems.
- Prepare and distribute monthly phone bill reports.
- Coordinate with technicians on tracking systems and other technical tools.
- Support the onboarding of new users with mobile technology and tools.
Qualifications:
- Strong organizational and communication skills.
- Experience with mobile devices and basic technical support.
- Experience with Pronto Forms or similar digital form tools.
- Ability to troubleshoot common technical issues and liaise with vendors when needed.
- Proficient in Microsoft Office and SharePoint.
- Comfortable working independently and managing multiple tasks in a fast-paced environment.
Join our team and enjoy the benefits of full-time year-round employment with competitive rates and a comprehensive benefits package tailored to support your well-being and career growth.
Benefits Package:
- Health Benefits: Includes coverage for dental, vision, and extended medical care.
- Insurance: Life and disability insurance are provided for financial security.
- Support Services: Access to an Employee Assistance Program (EAP).
- Financial Planning: Opportunity for RRSP matching to support your retirement savings.
- Time Off: Paid vacation, holidays, and sick leave for work-life balance.
- Wellness: Wellness programs and access to on-site gym facilities (available in some locations).
- Career Development: Professional growth opportunities and avenues for advancement.
- Perks: Employee discounts on company products or services.
If you're looking to join a supportive team environment with opportunities for personal and professional development, apply now and become part of our dynamic team.
The Why
Why Cooke? Simple - because we are a company that rewards initiative, resourcefulness, and work ethic. We will champion your growth and provide you with the platform to create your path, your career, and your future.
NOTE: The recruiter is reviewing and interviewing eligible applicants for this position as they are received. If you are interested in this posting, you are encouraged to apply as soon as possible.
#cooke-dnp
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