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We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. This role will involve a variety of tasks including managing schedules, coordinating meetings, and handling correspondence. The successful candidate will have excellent communication skills and the ability to prioritize tasks effectively.

• Manage and organize office files and documents
• Answer and direct phone calls
• Coordinate meetings and appointments
• Prepare and distribute correspondence, memos, and reports
• Assist in the preparation of presentations and reports
• Manage office supplies and inventory
• Perform data entry and maintain databases
• Handle incoming and outgoing mail

• High school diploma or equivalent
• Proven experience as an administrative assistant or office admin assistant
• Proficient in Microsoft Office Suite
• Excellent time management and organizational skills
• Strong communication and interpersonal skills
• Ability to multitask and prioritize tasks
• Attention to detail and problem-solving skills
• Knowledge of office management systems and procedures

We are looking for a highly organized and detail-oriented Administrative Assistant to provide support to our team by managing daily office tasks, handling communications, and ensuring smooth operations. The ideal candidate is proactive, professional, and capable of multitasking in a fast-paced environment.

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Key Responsibilities:
• Manage and respond to emails, phone calls, and other correspondence
• Schedule meetings, appointments, and maintain calendars
• Prepare reports, presentations, and documents
• Maintain organized digital and physical filing systems
• Order office supplies and manage inventory
• Support team members with data entry, research, and special projects
• Handle confidential information with integrity

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Key Requirements:
• High school diploma or equivalent; associate degree preferred
• Proven experience as an administrative assistant or in a related role
• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to work independently and with a team
• Professional demeanor and customer-focused attitude

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Benefits:
• Competitive salary or hourly rate
• Remote work flexibility (if applicable)
• Paid time off and holidays
• Health, dental, and vision insurance (for eligible employees)
• Growth opportunities and training support

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. This role requires excellent communication skills, the ability to prioritize tasks, and a proactive approach to problem-solving.

• Manage and organize office files, documents, and records
• Answer and direct phone calls and emails
• Assist in scheduling appointments and meetings
• Prepare and distribute correspondence, memos, and reports
• Coordinate office supplies and equipment maintenance
• Assist with data entry and record keeping

• High school diploma or equivalent
• Proven experience as an administrative assistant or office admin assistant
• Proficient in Microsoft Office Suite
• Excellent time management skills and ability to multi-task
• Strong verbal and written communication skills
• Attention to detail and problem-solving skills

If you are a self-motivated individual with a passion for organization and administrative support, we would love to hear from you. Apply now to join our dynamic team!

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.

• Manage and maintain office supplies inventory
• Organize and schedule appointments
• Assist in the preparation of regularly scheduled reports
• Answer and direct phone calls
• Provide general support to visitors
• Handle sensitive information in a confidential manner

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills

If you are a self-starter with a positive attitude and a passion for organization, we would love to hear from you!

• Immediate temporary role as an Administrative Assistant 
• Potential to extend
• Free Parking

• Review approximately 200+ historical invoice records for completeness
• Retrieve and organize physical receipts from storage boxes and files
• Search email accounts to locate supporting digital documentation
• Reprint 500+ receipts from a POS system, if required
• Assemble and prepare all documentation for proper re-submission

• Two plus years of experience with office administration and / or accounting invoicing experience 
• Strong attention to detail and organizational skills
• Ability to work independently on repetitive and high-volume tasks
• Previous administrative experience an asset (invoicing or records management experience considered a plus)
• Comfortable working with both physical and digital files
• Patience, persistence, and accuracy are essential for success
• Criminal background check is required 

Job Description

POSITION TITLE:

Administrative Assistant

REPORTS TO:

Administrative Manager or Health Services Manager

LOCATION:

London, Ontario

STATUS:

Permanent Part Time

HOURS OF WORK:T

T uesday 2:00 pm to 7:00 pm

Wednesday 9:00 am to 2:00 pm

Thursday 2:00 pm to 7:00 pm

Friday 9:00 am to 2:00 pm

Saturday 10:00 am to 3:00 pm

EFECTIVE DATE:

September 2025

SUMMARY

Under the direction of the Health Services Manager and/or Administrative Manager in Goderich, ON, the Administrative Assistant is responsible for assisting clients and staff, photocopying documents, and answering clients questions and inquires.

We are looking for someone who is adaptable, proactive, and excited to be part of launching a brand-new clinic location. Ideal candidate will be comfortable working independently, have strong communication skills, strong attention to detail, and have a solution-oriented mindset. This is a great opportunity for someone who enjoys taking initiative while supporting both clinicians and clients in a dynamic and growing environment.The role comes with the possibility of increasing hours in the future. Access to a person vehicle and a valid driver's license is an asset.

RESPONSIBILITIES

• Greets all clients and assists with signing in the attendance sheet;
• Booking client appointments, taking payments;
• Administration of rehab programs;
• Balancing end of day;
• Preparing bank deposits; taking them to the bank weekly to be deposited;
• Preparing Clinical Records;
• Initial client orientation and documentation collation;
• Assists clients in waiting area and helping with client flow;
• File set-ups, KPI Tracking sheet updated weekly; monthly invoicing mailed out
• Monitor MVA and WSIB rejections
• General office administration as required;
• Ensures standard of Janitorial services, facility cleanliness and manage maintenance of facility;
• Responds to various client, customer and staff needs;
• Answers and transfers telephone calls;
• Receives and distributes mail, uploading medicals;
• Distribute locks and parking passes to clients if needed;
• Work with third party payors including extended health companies and Blue Cross on a daily basis.
• Faxing Physiotherapist reports to Doctors.
• Coordinating daily activity, close client appointments in CRM/JANE, prepare and enter sign-in/out attendance sheets;
• Coordinating client files upon discharge;
• Scoring various questionnaires and entering information into CRM;
• Assisting in general cleanliness of the facility (tidying exam rooms and lobby, completing laundry, scheduling dish duty, stocking supplies, );
• Health and Safety/ Office Coordinator Roles (if applicable)
• Keeping track of clinic inventory, preparing monthly orders
• Send contractors revenue reports daily
• Providing back up support for other administrative staff when needed.

QUALIFICATIONS 1.Minimum Qualifications:

• Minimum of two (2) years of administrative support in a similar or healthcare work environment, preferred.
• Experience working with a multi-cultural population.
• Meets deadlines.

2.Skills & Attributes:

• Required
• Professional manner and strong communication skills.
• Excellent customer service skills
• Ability to work collaboratively with a team as well as independently.
• Excellent attention to detail.
• Effective time management skills.
• Shows initiative; can work with little supervision.
• Excellent organizational skills.
• Desirable Skills
• Knowledge of Jane Booking system
• Technical Skills
• Strong proficiency with Microsoft Office, database systems and basic admin tasks, office equipment and software applications.

We thank all applicants however only those who are eligible to work in Canada with the above qualifications will be considered.

Job Description

Salary:

Join Fuller Landau:

Youll be part of a collaborative team that supports your success and welcomes your ideas and ambition. Our professional commitment is also personal.

Your opportunity

The Administrative Assistant is dedicated to our Advisory practice and partners with internal and external stakeholders

Your major responsibilities

• Prepare and format correspondence, reports and presentations in accordance with marketing standards
• Provide assistance in formatting financial statements and other documents using Caseview/Caseware
• Complete conflict check process from beginning to end including tracking
• Manage work in process for a number of billing partners and managers
• Calendar management including scheduling meetings, catering, off site and on site meetings
• Meeting planning and coordination for internal and external clients
• Ensure file integrity, management and back up digitally and physical copies
• Prepare corporate T2 assemblies and assist with T1 assembly during tax season
• E filing T2s, T1s and trusts returns
• Manage billing, client invoices, and internal expenses for the advisory function
• General office support as needed and shared reception duties

What we look for

• Must have 3-5 years experience as an administrative assistant in an accounting services firm
• Experience working with senior leadership in an administrative capacity
• Experience using Caseware/Caseview is required
• Experience using Tax Prep is an asset
• Expert level in Microsoft Office Suite
  • Excel utilizing pivot tables, vlookups, conditional formatting
  • Word comfort in the Design, Reference and Layout panels
• Working knowledge of Adobe Acrobat
• Experience editing, reports, proposals, communications and adhering to internal and external marketing standards with a keen attention to detail
• Experience supporting a team of five within the legal or accounting profession preferred
• Skilled in communicating with all levels of professionals including those in the legal field

What we offer

• A competitive compensation package, including an annual performance-based bonus

• Balance your work and personal life through flexible hours and hybrid working

• Additional paid time off during the summer

• A comprehensible and competitive group RRSP and Benefits plan

• Commitment to your career development with clearly defined career roadmaps

• Mentorship and support to any team member pursuing their CPA designation

• Rigorous and ongoing training thats customized to your interests, as well as extensive ongoing education to keep you up to date on the latest industry information

• Various committees to celebrate and support the interests of our team members, including our Fun Committee and Process Improvement Committee

• A weekly on-site massage therapist and healthy snacks during busy season

• An opportunity to give back to the community through our very own Fuller Giving Foundation

About Fuller Landau

We arean accounting, tax and advisory firm with a team of over 150 people.

Our clients areleaders of private businesses, high net worth families, and the advisors who serve them.

Youll bea part of a collaborative team that supports your success and welcomes your ideas and ambition.

Diversity, Equity, and Inclusion

Fuller Landau is proud to be an equal opportunity employer where differences are valued and celebrated. We believe that fostering an inclusive environment allows our team to reach their full potential by enabling you to bring your true-self to work. We encourage you to apply if this role excites you.

Fuller Landau is committed to breaking down barriers and welcoming people with disabilities. If you require any accommodations throughout the recruitment process, let us know how we can help!

Job Description

JOB DESCRIPTION
Job description

Tim Hortons is recruiting a Part-time Week End Administrative Assistant. This is an excellent opportunity for an Administrative Assistant with a client-service mindset who enjoys multi-tasking in a busy work environment.

As our Administrative Assistant, you will be responsible for:

• General office duties including maintaining files and office and marketing supplies
• Verifying employee time cards
• Balancing cash drawers and preparing bank deposits
• Inventory counting and reconciliation
• Reception duties, such as answering calls and receiving product orders
• Providing support to the on-site corporate office staff
• Assist preparing employee agreements and contracts
• Performing regular weekly and monthly reporting tasks as needed

The Administrative Assistant should have the following skills and experience:

• Able to maintain a professional and polite attitude in a fast paced work environment
• Excellent math and communication (oral and written) skills in English
• Proficient in MS Office, including Word and Excel
• Exceptional time-management and organizational abilities
• Willingness to learn and adaptable to varying situations and requirements
• Post-secondary education in a relevant field such as Office or Business Administration is an asset

Completion of reference verification is required.

This position requires the successful applicant to have use of a reliable vehicle as travel between restaurants and to the bank from the restaurant is required daily.

Job Types: Full-time, Permanent

Salary: From $16.50 per hour

Opportunity, flexibility and new challenges every day are just a few of the reasons you’ll be happy you came on board. When you work at Tim Hortons, you’ll feel right at home. It’s a fun, flexible environment where guests are your neighbours, where co-workers are your friends and where simple acts make for a lasting impression. We’d love for you to join the team. Because it’s the people that make Tims, Tims. And we’re looking for people like you.

By submitting this application, I acknowledge that most Tim Hortons® restaurants are independently owned and operated by franchisees. In that regard, I understand that I may be applying to a Tim Hortons® restaurant owned by a franchisee and, if so, any hiring decisions will be made by the franchisee. Accommodations available upon request.

By submitting this application, I acknowledge that most Tim Hortons® restaurants are independently owned and operated by franchisees. In that regard, I understand that I may be applying to a Tim Hortons® restaurant owned by a franchisee and, if so, any hiring decisions will be made by the franchisee. Accommodations available upon request.