957 Senior Administrator jobs in Canada
Administrator
Posted today
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Job Description
Job Title : Administrator
Report To : General Manager
Placement Type : Permanent
Address : NW Edmonton
Location : On site
Hours : Monday to Friday, 8:00am - 4:30pm
Compensation: $50,000 - $55,000 per year
Overview:
Our client, a locally-owned business within the O&G supply industry, is seeking a skilled Administrator to join their team. The administrator is responsible for basic reception duties, as well as daily invoicing, EFT postings, account reconciliations, accounts receivables, and ordering office supplies.
Responsibilities :
Handle front desk reception, answer phone calls, respond to general email inquiries, and assist walk-in clients.
Send out 15 to 25 client invoices each day, ensuring accuracy and timely delivery.
Complete weekly banking duties, including depositing physical checks and posting electronic fund transfers (EFTs).
Perform accounts receivable duties, including collection calls, follow-up emails, and maintaining accurate aging records.
Prepare and send monthly account statements to clients.
Reconcile accounts to ensure financial records are accurate and current.
Order office supplies and manage incoming and outgoing mail.
Maintain organized filing systems and perform regular data entry.
Support various administrative tasks as needed.
Gradually take on order desk duties and assist with preparing quotes as experience grows.
MUST Have Qualifications:
3+ years of administrative experience
Experience invoicing and performing account reconciliations
Polished written & verbal communication skills
Proficient with Microsoft Outlook, Word & Excel
Like To Have Qualifications:
Experience using the POR software
Experience in the O&G or manufacturing industry
Previous accounting & finance experience
Manager, Office Administration & Finance
Posted today
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Job Description
Job Description
Title: Manager, Office Administration & Finance
Location: Brantford Head Office (On-site, 5 days per week)
About Career Colleges Ontario
Career Colleges Ontario (CCO) is a non-profit organization advocating for equitable treatment of career college students and a level playing field for its member institutions. With more than 260 member campuses across the province, CCO represents a diverse group of colleges producing highly skilled graduates in Applied Arts, Business, Healthcare, Human Services, Information Technology, Services, and Trades.
In addition to advocacy, CCO operates a Financial Aid Office in partnership with the Ministry of Colleges and Universities and manages a Ministry-approved student transcript storage service through its proprietary STEPS platform.
Position Summary
The Manager, Office Administration & Finance is a key leadership role responsible for overseeing the administrative, financial operational, and human resources functions of the organization. Reporting to the Executive Director, and working closely with the Administrative Advisor, this position ensures the smooth functioning of the head office, supports internal staff and external members, provides leadership in budgeting and financial reporting and plays a significant role in organizational planning and communications. The ideal candidate will have strong financial acumen, excellent communication skills, and a proactive approach to problem-solving.
Key Responsibilities:
Office & Operations Management
- Oversee daily administrative functions and supervise office staff.
- Maintain office facilities, equipment, and IT systems, including vendor coordination and repairs.
- Supporting leadership with corporate filings, insurance policies, and leasehold agreements.
- Hold regular staff meetings to ensure communication and alignment.
Human Resources
- In conjunction with the HR consultant and the Administrative Advisor, implement HR policies and procedures and maintain up-to-date job descriptions.
- Lead recruitment and onboarding processes in collaboration with Leadership
- Accountable for staff onboarding and corporate orientation.
- Manage employee performance reviews and administer discipline or terminations in conjunction with Leadership.
- Maintain HR records in compliance with applicable laws and best practices.
Finance & Accounting
- Prepare accurate monthly, quarterly, and year-end financial reports for the Executive Director, Administrative Advisor, and Board of Directors.
- Manage annual budgets and monthly financial projections, under the oversight of the Administrative Advisor and the Executive Advisor.
- Oversee accounts payable and receivable functions.
- Support the annual audit process and ensure timely submission of required documentation.
- Administer payroll and benefits using ADP and serve as point of contact for staff support.
- Provide financial insight and forecasting to support organizational decision-making.
Annual Conference Management
- Collaborate with hotel staff, the Project Administrator, and Communications Officer to coordinate all conference logistics.
- Work with the Board’s Conference Committee to build the conference agenda.
- Oversee speaker and sponsor recruitment, exhibitor coordination, and event promotion.
- Manage promotion of CCO Awards for graduates, instructors, and member colleges.
Project Coordination:
- Process student transcript requests using the CCO’s STEPS (Student Transcript Electronic Protection System) Platform.
- Manage Transcript Storage Agreements for Career Colleges seeking to store student transcripts within STEPS.
- Assist Career Colleges with any issues related to the STEPS platform.
Other Support:
- Provide administrative support to the Board of Directors as needed.
- Take minutes for Association board and committee meetings, if required.
- Schedule and coordinate committee meetings.
- Take initiative in areas where support is needed across the head office.
Qualifications
- Minimum 5 years of experience in office management, financial administration, or HR leadership, preferably in a non-profit or association environment.
- Post-secondary diploma in Business Administration, Accounting, or a related field. An equivalent combination of education and relevant experience will also be considered.
- Strong understanding of budgeting, financial reporting, and payroll systems (preferably ADP).
- Strong understanding of HR best practices and employment legislation.
- Demonstrated experience with budgeting, financial reporting, and payroll systems (preferably ADP).
- Skilled in Microsoft Office Suite, Adobe Acrobat, and CRM platforms (Zoho or similar).
- Excellent organizational and multitasking abilities with attention to detail.
- Professional communication and interpersonal skills.
- Ability to work independently with high discretion and integrity.
- Experience supporting boards or governance structures is an asset.
- Familiarity with Ontario’s private career college sector is beneficial but not required.
Working Conditions
- This position is based in the Brantford head office and requires on-site presence five days per week.
- Occasional travel or extended hours may be required for events, meetings, or the annual conference.
Career Colleges Ontario (CCO) is a non-profit organization advocating for equitable treatment of career college students and a level playing field for its member institutions. With more than 260 member campuses across the province, CCO represents a diverse group of colleges producing highly skilled graduates in Applied Arts, Business, Healthcare, Human Services, Information Technology, Services, and Trades.
In addition to advocacy, CCO operates a Financial Aid Office in partnership with the Ministry of Colleges and Universities and manages a Ministry-approved student transcript storage service through its proprietary STEPS platform.
Career Colleges Ontario (CCO) is a non-profit organization advocating for equitable treatment of career college students and a level playing field for its member institutions. With more than 260 member campuses across the province, CCO represents a diverse group of colleges producing highly skilled graduates in Applied Arts, Business, Healthcare, Human Services, Information Technology, Services, and Trades.
In addition to advocacy, CCO operates a Financial Aid Office in partnership with the Ministry of Colleges and Universities and manages a Ministry-approved student transcript storage service through its proprietary STEPS platform.
Contract Administrator
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Job Description
Boart Longyear is looking to hire a Contract Administrator to work out of our North Bay or Haileybury, ON facility.
**This is a Six (6) Month Temporary Position.**
Boart Longyear is a leading global supplier of drilling services, drilling equipment and performance tooling. It also has a substantial presence in aftermarket parts and service, energy, mine dewatering, oilsands exploration, and production drilling.
The Global Drilling Services division operates in 30 countries for a diverse mining customer base spanning a wide range of commodities, including copper, gold, nickel, zinc, uranium, and other metals and minerals. The Global Products division designs, manufactures and sells drilling equipment, performance tooling, and aftermarket parts and services to customers in over 100 countries.
**Responsibilities**
Provide effective administrative assistance to the operations and commercial divisions.
Data entry and analysis of daily field reports to ensure accuracy
Prepare and finalize account receivable invoice
Contract setup and maintenance
Review contract terms before project set up
Purchase order invoicing and tracking
**Minimum Qualifications**
Strong skills in MS Office, Excel, Word, PowerPoint, Outlook, communications, telephone, email, and IT applications.
Oracle training is considered an asset.
Organization and time management skills. Attention to detail.
Effective and professional communication with all clients, Boart Longyear, and other company representatives.
Must have a background and understanding of accounting and spreadsheets.
Ability to work overtime and flexible schedule as needed.
Strong sense of direction with minimal supervision and managed workloads to meet hard deadlines.
Ability to learn from mistakes and develop a want and need for professionalism in everyday circumstances and ability to succeed.
Fosteru2019s Teamwork.
Can work effectively in a fast-paced environment with multiple deadlines.
**_Boart Longyear welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process as per the guidelines of the Accessibilities for Ontarians with Disabilities Act (AODA)._**
**Compensation, Benefits and Perks**
Talented people are attracted to companies with long-term success and a supportive workplace culture that encourages work-life balance. We offer competitive pay, comprehensive benefits, and career advancement opportunities. If hired, you can expect:
a strong compensation plan
medical, vision, and dental program
Defined Contribution Pension Plan
employee recognition rewards program
employee & family assistance program
**Company Overview**
We are the worldu2019s leading provider of drilling services, orebody knowledge technology, and innovative, safe, and productivity-driven drilling equipment. With its main focus in mining and exploration activities spanning a wide range of commodities, including copper, gold, nickel, zinc, uranium, and other metals and minerals, the Company holds a substantial presence in the energy, oil sands exploration, and environmental sectors. The Global Drilling Services division operates for a diverse mining customer base with drilling methods including diamond coring exploration, reverse circulation, large diameter rotary, mine dewatering, water supply drilling, pump services, production, and sonic drilling services.
**Auto req ID:**
15592BR
**Job Code:**
040010 Contract Administrator 1.09.Administrative
**Company:**
Drilling Services
**Business Line:**
Minerals and Energy
**Function:**
General and Administration
**Region (Business Group):**
NAM
**Country:**
Canada
**State/Province:**
Ontario
**City:**
Haileybury
Parts Administrator
Posted today
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Job Description
Trans Global is actively seeking people with a great customer focused attitude to join our Parts Administration team! The winning combination of team spirit and desire for career focused growth will ensure a rewarding experience in one of our fabulous retail locations!
Responsibilities
Receive parts shipments, verifying against purchase orders for accuracy
Enter parts received into inventory using the computer system and continually monitor inventory stock for re-order, etc.
Maintaining neat and organized parts racks
Managing concerns with various suppliers via phone and email
Researching and resolving parts issues raised by technicians
Returning of unused, damaged and defective parts to suppliers
Responsible for year-end inventory count
Qualifications
Superior organizational and prioritization skills.
Excellent work ethic: reliability, responsibility, and ability to work independently with little direct supervision
Strong attention to detail
Ability to communicate effectively, both oral and written
Ability to safely lift or move 50 pounds and unload deliveries of heavy items with or without assistance
Skill in use of computers, data entry and keyboard usage
Why Transglobal
A flexible and comprehensive benefits package, including Health, Dental and Paramedical Services for you and your family
Competitive remuneration package that will commensurate with experience
Career progression potential with plenty of access to ongoing personal and professional development
Employee discounts
A dynamic environment to showcase your leadership talents.
Apply now
If youu2019d like to apply for this role, please contact our recruitment team
Attach your CV and tell us why you would be a great fit at Transglobal!
Trans Global is committed to fair and accessible employment practices and will accommodate people with disabilities throughout the recruitment, application, and selection process. If you require an accommodation at any stage of the process, please let the hiring manager know or reach out to
Connect With Us!
( Date1 week ago(7/28/2025 1:21 PM)
# of Openings1
Job LocationsCA-ON-Mississauga
Job CategoryCustomer Service/Support
Position TypePermanent Full-Time
Parts Administrator
Posted today
Job Viewed
Job Description
Trans Global is actively seeking people with a great customer focused attitude to join our Parts Administration team! The winning combination of team spirit and desire for career focused growth will ensure a rewarding experience in one of our fabulous retail locations!
Responsibilities
Receive parts shipments, verifying against purchase orders for accuracy
Enter parts received into inventory using the computer system and continually monitor inventory stock for re-order, etc.
Maintaining neat and organized parts racks
Managing concerns with various suppliers via phone and email
Researching and resolving parts issues raised by technicians
Returning of unused, damaged and defective parts to suppliers
Responsible for year-end inventory count
Qualifications
Superior organizational and prioritization skills.
Excellent work ethic: reliability, responsibility, and ability to work independently with little direct supervision
Strong attention to detail
Ability to communicate effectively, both oral and written
Ability to safely lift or move 50 pounds and unload deliveries of heavy items with or without assistance
Skill in use of computers, data entry and keyboard usage
Why Transglobal
A flexible and comprehensive benefits package, including Health, Dental and Paramedical Services for you and your family
Competitive remuneration package that will commensurate with experience
Career progression potential with plenty of access to ongoing personal and professional development
Employee discounts
A dynamic environment to showcase your leadership talents.
Apply now
If youu2019d like to apply for this role, please contact our recruitment team
Attach your CV and tell us why you would be a great fit at Transglobal!
Trans Global is committed to fair and accessible employment practices and will accommodate people with disabilities throughout the recruitment, application, and selection process. If you require an accommodation at any stage of the process, please let the hiring manager know or reach out to
Connect With Us!
( Date1 week ago(7/28/2025 1:21 PM)
# of Openings1
Job LocationsCA-ON-Mississauga
Job CategoryCustomer Service/Support
Position TypePermanent Full-Time
Office Administrator
Posted today
Job Viewed
Job Description
We are Loraas Disposal North, an integrated services company that provides solid waste collection, transfer, disposal and recycling services to local residents and businesses throughout Saskatchewan. Weu2019re proud to be a different kind of company with a different kind of culture. One where self-directed, empowered employees have our trust and full support to realize their potential as they strive to make a bigger and better impact on their communities and careers every day.
As an
**Office Administrator**
with us the minimum responsibilities are:
Greet visitors, inquire the nature of their business and direct them to the appropriate person
Assist customers with account-related requests, process customer payments, follow up and resolve customer billing inquiries
Maintain general office operations including supply ordering, processing mail and faxes, data entry, and issuing customer invoices
Assists with phone queue system: answering telephone and relaying calls and messages, provide information about service availability, provide information about company products and services, etc.
Cross-train into additional operational duties such as dispatching, accounts receivable, etc.
Assist administration and operations staff as required.
Completes other duties as assigned
**WHAT WE NEED FROM YOU:**
High school diploma or GED required
Post-secondary education in a related field preferred
Computer literate, including intermediate working skills of Microsoft Office Suite (Word, Excel and Outlook)
Strong customer service and troubleshooting skills
Previous experience preferred
Able to effectively communicate both verbally and in writing
Able to work well under pressure
Strong attention to detail
**A criminal record check will be required.**
**WHAT YOUu2019LL GET FROM US:**
A team environment that embraces a u201cwork hard, play harderu201d culture.
A compensation package that is competitive.
Well maintained equipment and facilities.
Opportunities for learning, advancement, personal growth, and challenge.
**_We thank all applicants for their interest but advise only those selected for an interview will be contacted._**
**_Loraas Disposal is an Equal Opportunity Employer. All employment decisions (including but not limited to hiring) are made without regard to characteristics protected by federal, provincial, or local law, regulation, or ordinance._**
Office Administrator
Posted today
Job Viewed
Job Description
We are Loraas Disposal North, an integrated services company that provides solid waste collection, transfer, disposal and recycling services to local residents and businesses throughout Saskatchewan. Weu2019re proud to be a different kind of company with a different kind of culture. One where self-directed, empowered employees have our trust and full support to realize their potential as they strive to make a bigger and better impact on their communities and careers every day.
As an
**Office Administrator**
with us the minimum responsibilities are:
Greet visitors, inquire the nature of their business and direct them to the appropriate person
Assist customers with account-related requests, process customer payments, follow up and resolve customer billing inquiries
Maintain general office operations including supply ordering, processing mail and faxes, data entry, and issuing customer invoices
Assists with phone queue system: answering telephone and relaying calls and messages, provide information about service availability, provide information about company products and services, etc.
Cross-train into additional operational duties such as dispatching, accounts receivable, etc.
Assist administration and operations staff as required.
Completes other duties as assigned
**WHAT WE NEED FROM YOU:**
High school diploma or GED required
Post-secondary education in a related field preferred
Computer literate, including intermediate working skills of Microsoft Office Suite (Word, Excel and Outlook)
Strong customer service and troubleshooting skills
Previous experience preferred
Able to effectively communicate both verbally and in writing
Able to work well under pressure
Strong attention to detail
**A criminal record check will be required.**
**WHAT YOUu2019LL GET FROM US:**
A team environment that embraces a u201cwork hard, play harderu201d culture.
A compensation package that is competitive.
Well maintained equipment and facilities.
Opportunities for learning, advancement, personal growth, and challenge.
**_We thank all applicants for their interest but advise only those selected for an interview will be contacted._**
**_Loraas Disposal is an Equal Opportunity Employer. All employment decisions (including but not limited to hiring) are made without regard to characteristics protected by federal, provincial, or local law, regulation, or ordinance._**
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Warehouse Administrator
Posted today
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**Job Description**
Warehouse Administrator will be responsible for monitoring emails, preparing and processing paperwork, uploading packing slips, scanning documents, verifying timesheets, and maintaining food safety protocols.
**Shift time - Sunday to Thursday, 5:30am to 1:30pm**
**Pay rate $18/hour**
**Responsibilities**
Monitor emails and provide the correct team member with the information.
Prepare and process paperwork and labels, ensuring accuracy.
Upload packing slips to the database.
Scan paperwork.
Verify and enter timesheets of all staff.
Ensure everyone follows food safety and PPE protocol.
Perform other duties as assigned.
**Job Type & Location**
This is a Contract to Hire position based out of CALGARY, Alberta.
**Pay and Benefits**
The pay range for this position is $8.00 - 18.00/hr.
**Workplace Type**
This is a fully onsite position in CALGARY,AB.
**u00c0 propos d''Aerotek:**
Nous savons quu2019il est difficile de trouver du travail, et quu2019il est encore plus difficile de trouver un travail enrichissant. Chaque annu00e9e, Aerotek met en contact plus de 180u2009000 travailleurs de lu2019industrie lu00e9gu00e8re et de mu00e9tiers spu00e9cialisu00e9s avec plus de 14u2009000 employeurs, aidant ainsi nos travailleurs u00e0 naviguer dans un marchu00e9 du travail en constante u00e9volution et u00e0 trouver des emplois qui correspondent u00e0 leurs objectifs, u00e0 leurs compu00e9tences et u00e0 leurs centres du2019intu00e9ru00eat. Depuis 1983, nous offrons une variu00e9tu00e9 de possibilitu00e9s de carriu00e8re dans lu2019industrie nord-amu00e9ricaine, soit des affectations u00e0 court terme dans les entreprises du Fortune 500 ou00f9 vous pouvez du00e9velopper vos compu00e9tences, soit des possibilitu00e9s u00e0 long terme ou00f9 vous pouvez jouer un ru00f4le important en relevant les du00e9fis des entreprises en matiu00e8re de construction, de fabrication et du2019entretien. Notre u00e9quipe de plus de 1u2009500 recruteurs chevronnu00e9s, ru00e9partis dans plus de 250 bureaux, travaille sans relu00e2che pour permettre u00e0 notre main-du2019u0153uvre de su2019u00e9panouir. Permettez-nous de nous montrer u00e0 la hauteur de vos du00e9fis et de mettre u00e0 lu2019u00e9preuve notre philosophie u00abu2009Notre monde nous tient u00e0 cu0153uru2009u00bb au fur et u00e0 mesure que votre carriu00e8re u00e9volue.
Aerotek offre un salaire hebdomadaire, des avantages sociaux y compris des soins mu00e9dicaux, des soins dentaires et des soins de la vue, ainsi quu2019un programme du2019aide aux employu00e9s et un programme de rabais.
La sociu00e9tu00e9 souscrit au principe du2019u00e9galitu00e9 du2019accu00e8s u00e0 lu2019emploi et examinera toutes les candidatures sans tenir compte de la race, du sexe, de lu2019u00e2ge, de la couleur, de la religion, de lu2019origine nationale, du statut de vu00e9tu00e9ran, de handicap, de lu2019orientation sexuelle, de lu2019identitu00e9 de genre, de lu2019information gu00e9nu00e9tique ou de toute autre caractu00e9ristique protu00e9gu00e9e par la loi.
**About Aerotek:**
We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry u2013 from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companiesu2019 construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.
Aerotek offers weekly pay, employee benefits including medical, dental & vision, employee assistance and discount programs.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Payroll Administrator
Posted 1 day ago
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Job Description
Required Skills & Experience
- 3+ years of experience within Payroll
- Experience within ADP
- Experience working with General Ledger
- Reconciliation experience
Job Description
Insight Global is looking for a Payroll Administrator to work for a large retail pharmaceutical client. They will be required to work onsite at their headquarters processing pay for the head office.
Treasury Administrator
Posted 1 day ago
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Job Description
Adecco is currently hiring a full-time detail-oriented and collaborative Treasury Administrator to join our client’s team in Calgary, AB. In this role, you will play a critical part in supporting the Cash Management function by maintaining accurate financial records, ensuring compliance, and driving operational efficiency. The ideal candidate is a proactive problem-solver who thrives in a team environment and enjoys working with cross-functional stakeholders to deliver effective outcomes.
- Location: Calgary, AB
- Shift: Monday to Friday | 8hrs/day
- Job type: Temporary | Full-time
Here's why you should apply:
- Paid weekly accurate and on time
- Strong health and safety programs
- Medical and dental benefits once qualified
- Free training programs
- New and quicker onboarding process
Responsibilities:
- Manage cash application processes across various payment methods, including preauthorized payment services generated from energy trading software and enterprise resource planning (ERP) systems.
- Prepare monthly balance sheet reconciliations, identify discrepancies, and coordinate with internal teams to ensure timely resolution.
- Review, recommend, and implement updates to procedures, reporting standards, and compliance assessment frameworks.
- Adhere to all SOX controls related to Cash Management.
- Support and complete ad hoc projects as assigned by the Manager.
Behavioral Competencies
- Strong organizational and time management skills with the ability to prioritize multiple tasks.
- Proven ability to work effectively in a team environment and build collaborative relationships.
- Demonstrates innovative thinking and a proactive approach to problem-solving.
- Strong understanding of end-to-end financial processes, with a focus on internal controls and fraud prevention.
Qualifications
- Previous experience in accounting, treasury, or financial analyst functions.
- Bachelor’s degree or diploma in Accounting or Finance (preferred).
- Proficiency in SAP, Excel, and other business tools; advanced computer skills are considered an asset.
- Must be legally eligible to work, and reside in Canada