62 Senior Project Officer jobs in Canada

Job Description

Salary: $75,000 -$5,000 Annualized

POSITION TYPE: Full-Time Contract (9-Months Possibility of Extension)

DEPARTMENT: Supporting Black Canadian Communities Initiatives (SBCCI)

AFFILIATION:Non-Unionized Position

LOCATION: Tropicanas Head Office,1385 Huntingwood Drive,Scarborough, ON

HOURS:9am 5pm, Mon Fri; 35 hours per week. Occasional Evenings/Weekends as required for facilitation of programs

START DATE: August 2025

SALARY: 75,000 - 85,000

About the Organization

For over 45 years, Tropicana has been a pillar of strength and support, proudly standing as one of Canadas largest Black-led, Black-serving, and Black-focused organizations. Our mission is to provide access to opportunities that lead to personal success and positive life decisions for Black, African, and Caribbean individuals, as well as others facing barriers. This includes those who experience challenges in education, language, finances, and social circumstances.

We are dedicated to empowering our community through culturally responsive services in education, employment, and community development. Tropicana is committed to making a lasting impact, with programs designed to address the unique needs of the populations we serve. Our motto, "We Change Lives," reflects our unwavering commitment to driving meaningful change for those we support.

About the Position

The Bilingual Project Officer will provide administrative, coordination, and communication support for grant-funded initiatives, including the Supporting Black Canadian Communities Initiative (SBCCI) program. This mid-level role requires a detail-oriented, organized, and bilingual (French/English) individual who can support the grant team with application intake, document management, stakeholder communication, and translation. The Bilingual Project Officer will assist with maintaining project documentation and ensuring accessible and responsive communication with both English and French speaking stakeholders.

Areas of Responsibility

Planning & Program Development:

• Assist with the implementation and coordination of grant and project activities in alignment with departmental and funder goals
• Support the development and translation of communication materials and application resources
• Assist in scheduling, coordinating, and preparing for meetings, review committees, and applicant support sessions in both official languages
• Participate in reviewing grant applications for completeness and accuracy
• Provide bilingual support in the preparation of correspondence, notices, and updates to applicants and grantees
• Liaise with internal project teams to collect and share program-related information andgrant applications in our electronic tracking system and ensure accuracy of information
• Draft institutional correspondence, forms, and assurances related to grant applications and grants management
• Review research agreements, liaising with internal stakeholders, including project teams to obtain relevant information

Financial Management:

• Assist with tracking and organizing budget and grant-related documentation for the department
• Support the collection and consolidation of financial documents submitted by grantees
• Help maintain internal budget trackers and financial records
• Preparing briefing notes, memos, and financial summaries in both official languages
• Prepare requisitions for the grant programs and submit to the Manager in a timely manner

Administrative Tasks:

• Conduct preliminary reviews of incoming applications to ensure required documents are present and properly completed
• Manage digital and physical filing of project documents, including correspondence, approvals, and grant agreements
• Ensure all grant-related materials are available in both French and English, as applicable
• Track incoming submissions and help maintain accuracy across internal databases
• Support internal teams in using grant platforms, forms, and templates
• Assist in the preparation of internal status updates and monthly activity summaries
• Other duties as assigned

Information Technology:

• Use online platforms and systems to input, manage, and retrieve project data.
• Ensure accuracy and confidentiality of all data managed in both English and French
• Support internal team members with digital file sharing, document access, and bilingual formatting

Skills and Qualifications

Education:

• Post-secondary diploma in Business Administration, Public Administration, Communications, or a related field
• Fully bilingual in English and French (oral and written); strong writing and editing skills in both languages

Work Experience:

• 12 years of experience in an administrative or coordination role, preferably within a community or nonprofit setting
• Excellent organizational skills with a keen attention to detail
• Strong interpersonal skills and the ability to work with diverse communities and partners
• Experience using Microsoft Office, shared drives, and basic data entry systems
• Demonstrated excellent oral and written communication skills, interpersonal and organizational skills, and demonstrated ability to take initiative and solve problems
• Resourcefulness and an ability to quickly find, learn, and assimilate new information is a must
• Lived experience of the Black, African & Caribbean community, in particular, knowledge of cultural diversity and anti-Black racism issues
  

Although we appreciate each application, only those candidates being considered for the position will be contacted.

Tropicana Community Services commits to promoting inclusion, diversity, equity, and access (IDEA) through its information and support, advocacy, programming, internal policies, and governance structures. Tropicana Community Services will aim to ensure that our staff reflect the experience, skills and diversity of the communities we serve and create an inclusive, barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact Human Resources. All information received in relation to accommodation will be kept confidential.

Job Description

We are looking for the visionaries, the change-makers, the self-starters who are seeking more from their career. Change begins with the small decisions we make, each day, to support each other and strive to create inspiring incredible educational experiences for all students, no matter where they are or how they learn. This concept connects deeply to the idea that, in choosing a career with Yorkville University and Toronto Film School, you will have the opportunity to push boundaries, flex your creativity and inspire positive change for so many people. It’s also a call-back to the transformative power of education itself. 

Our core values put the student experience at the center of what we do, reflecting who we are and aspire to be. If you want to shine a light on academic excellence, be empowered to make an impact on the transformation of the Canadian post-secondary education landscape, and work collaboratively beyond levels, join us.

Who we need

Reporting to the Senior Vice President, Governance, Regulatory & Government Affairs, we are looking for a Project Officer, Governance, Regulatory & Government Affairs, to join our team. Operating at the intersection of academic governance, government relations, regulatory compliance, and strategic communications, you will play a pivotal role in designing and operationalizing systems and tools that enhance institutional effectiveness, transparency, and alignment with Yorkville University's strategic goals. Through collaboration with both internal and external stakeholders, you will contribute to initiatives that enhance engagement, coordination, and visibility across a range of governance and compliance activities.

This is a full-time hybrid role, working 3 days per week in our downtown Toronto office.

What’s in it for you

Impact and ownership. You will have the opportunity to channel your curiosity and your drive, making measurable changes to the university through the project work you do. You will make a positive impact on the quality of the academic experience for thousands of students. 

Influence and exposure. As a Project Officer, you will contribute to multiple projects, working cross-functionally to create and optimize how project teams communicate and organize plans through SharePoint, ensuring transparency and adherence to institutional policies. You will work closely with influential internal and external stakeholders, growing your visibility and network. You will build trusted relationships and become a go-to expert.

Career development. Yorkville University is a progressive, forward-thinking, innovative education centre. You will join an organization that inspires change, nurtures collaboration, supports faculty and students in their journey, and continuously innovates. You will work alongside a team that embraces every chance to learn, engage in professional development, and motivate each other, with opportunities to grow within the organization.

As our new Project Officer, Governance, Regulatory & Government Affairs, you will:

• Lead projects. You will support high-impact projects by applying sound judgment, attention to detail, and a collaborative, solutions-oriented mindset. You will lead the execution of cross-functional initiatives that advance academic governance, regulatory compliance, institutional research, and government relations priorities.
• Manage project administration. You will build and manage collaborative tools and infrastructure (e.g., SharePoint, Microsoft Teams, Smartsheet) to enable transparency, consistency, and effective project tracking for the team. You will maintain oversight of timelines and deliverables, ensuring clarity of roles, accountability, and progress across concurrent initiatives.
• Design and implement solutions. You will develop content such as briefing notes, internal communications, dashboards, and documentation that reflect institutional priorities and support decision-making. You will contribute to the development of frameworks and processes that enhance institutional readiness, data-informed planning, and responsiveness to stakeholder needs.
• Facilitate engagement. You will play a key role socializing projects, building consensus and gaining buy-in and engagement. You will organize consultations, track action items, and support governance and policy processes, ensuring the participation of internal and external stakeholders.

You have:

• The experience. You are driven by an insatiable motivation to build plans, solutions, and projects that come to life and work. Deeply curious, you continuously seek opportunities to learn and apply your knowledge to inform policies and create processes.
• The background. You have a Bachelor’s degree - it may be  Public Administration, Education, Policy, Communications, or a related field- more importantly, you have the skills to take an idea and grow the concept, validating with research and analytics, and not just build but execute the plan. You may be familiar with academic governance, government relations, or survey data use.
• The interpersonal skills. You are an exceptional collaborator and communicator, able to build trust, gain buy in, influence without authority, and create genuine engagement. You have excellent written and verbal English skills. You can confidently work with internal and external stakeholders, including senior decision-makers and ministry representatives.
• The project management. You have experience coordinating cross-functional projects in a higher education or regulated environment. You are highly organized and detail-oriented, able to create and maintain project plans and manage project meetings and communications. You have strong time management skills and can balance multiple competing priorities while meeting deadlines. You are comfortable following structured processes and making decisions independently.
• The ownership. You are proactive, accountable, and driven to make a difference. You exercise sound judgment and can manage sensitive information with professionalism and discretion. You stay on top of what needs to be done, raise flags when necessary, and consistently deliver on time.
• The technical ability. You are proficient in Microsoft Office, Smartsheet, SharePoint and other collaboration tools. You can learn new systems quickly. You understand the importance of data accuracy, documentation, and audit readiness.

Why work at Yorkville University and Toronto Film School? 

• An atmosphere that successfully blends an entrepreneurial culture with education. We value innovation and continuously look towards expanding our programming, working with the latest research, tools and solutions. As a private school with government approval of our offerings, we have the opportunity to do more, stay current and be future-forward.
• The chance to accelerate your career and disrupt education by responding to the needs you see and purposefully challenging the status quo. Everything we do here is about delighting and engaging our employees - and ultimately our students- from mentorship to teaching, from creative outlets to analytical ones. 
• A place where all individuals feel welcomed in the academic and workplace environments and can bring their authentic selves to the educational and work spheres. We celebrate the full range of human diversity and we acknowledge that equal access to opportunities and services may require the removal of barriers that equity-seeking communities experience in trying to obtain this access. 
• The opportunity to grow with access to free courses, certifications and programs - right up to our Masters' offerings.  

Join us

We welcome and appreciate candidates with a range of backgrounds and experiences. If you have 70% of the qualifications we are looking for, express your interest. 

What you can expect from our hiring process:

• A virtual interview with a Talent Advisor discussing your interest in the role.
• A virtual interview with the Senior Vice President, Governance, Regulatory & Government Affairs to discuss how your experience and approach align with the needs of the team and the organization.
• A case study exercise.
• A final in person  interview with the Director of National Regulatory Affairs and the Director, Academic Governance, Policies, & Compliance followed by a further interview with the Senior Vice President, Governance, Regulatory & Government Affairs and a member of the leadership team.

Diversity, equity and inclusion are a critical component of life at Yorkville University and Toronto Film School and we are committed to making these values an integral part of our culture. We encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous and People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community and other equity-seeking groups.

Yorkville University is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability, please notify Human Resources at 1- .

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Job percentage: 50%

Nature of Work

The position of project development officer encompasses, in particular, responsibility for research, analysis and development of activities based on a particular theme, such as community relations and partnerships . The project development officer ensures the planning, coordination and delivery of an action plan related to a theme calling on the internal and external resources of the board.

Characteristic functions

• Participate in the implementation and update of the school board’s strategic plan on a theme for which they are responsible; where applicable become familiar with various programs concerning the project to which they are assigned, assess their pertinence, inform those involved and simplifies their implementation.
• Analyse the needs of the community, identifies available resources within and outside the network, consults those involved in intervention efforts, prepares an action plan, informs management staff of services and educational institutions and formulates recommendations or proposals.
• Prepare and conduct, with other school board resources, awareness-building, information and training activities designed for the personnel involved in the various programs and activities of the project.
• Establish and maintain relationships with representatives of partner organizations involved in the various programs studied to obtain or give advice or information; inform the organizations concerned of the resources and services of the school board and of the educational institutions.
• Represent the school board in dealings with various partners and resources, conduct meetings with the specialists concerned and coordinate the work of the groups involved in the theme presented.
• Periodically evaluate the activities related to the theme in which they are involved; make comments, produce reports and formulate recommendations concerning the delivery of activities.

• A bachelor’s degree in an appropriate specialty
• Excellent oral and written English skills
• Excellent oral and written French skills
• Good knowledge of the Office 365 suite
• Strong computer skills

Job Description

A Project Control Officer is required to augment the Ontario Health Supply Chain (Procurement) team in order to support procurement activities. The Project Control Officer will be responsible for performing multiple procurement-related process tasks.

Responsibilities:

• The Supply Chain Project Control Officer will work with the Supply Chain (Procurement) and project teams to support procurement needs and ensure project processes are in compliance with Ontario Health policies. Responsibilities will include:
  
• Work with internal stakeholders to ensure sourcing documents are complete and accurate
  
• Complete entries as required into the applicable procurement system (e.g. Workday)
  
• Maintain required documents and ensure a complete audit trail
  
• Draft briefing notes and other documentation as required
  
• Create and issue Purchase Orders
  

Must Haves:

• 4+ years' experience with, and understanding, of Procurement principles and processes
  
• Proficient with Workday, Flextrack and/or eSourcing
  
• Demonstrated ability to work well with various groups of internal and external clients while demonstrating customer service
  
• Detail oriented with excellent organizational and time management skills
  
• Strong leadership skills, accountability and a demonstrated ability in delivery
  
• Strong verbal and written communication skills
  
• Proficient in MS Office, including MS Teams document repository and Excel
  
  

Desired Skills:

• Knowledge of Procurement methodologies and public sector procurement processes
  
• Knowledge of Project Management concepts (e.g. project goals, risk, scope, participant roles, planning, cost and quality management)
  
• Demonstrated experience working in a professional environment supporting multiple project managers and critical projects to ensure project deliverables are delivered on time and adhere to agency standards and policies.
  
• Experience collaborating with internal and external clients, developing and managing project schedules, deliverables, status reports
  
• Experience working alongside project managers to provide updates, escalate where required, identify risks, and lead project document deliverables
  
• Experience routing documents for signature via DocuSign monitoring project document repository and ensuring all documents are reviewed and maintained in the repository
  
• Ability to adequately monitor, track, and coordinate project requirements and provide reporting and input to ensure targets are met
  
• Ability to handle client relationships to manage expectations, provides updates as required, identify and mitigate potential conflicts between project and functional areas
  

Evaluation Criteria:

• C1 - Minimum 4 years experience supporting procurement activities – 20 points
  
• C2 - Minimum 2 years hands-on experience with Procurement tools, such as Workday, Flextrack, Ontario Tender Portal. - 15 points
  
• C3 - Strong communication skills: verbal, written, active listening, conflict resolution and stress tolerance – 15 points
  
• C4 - Effective time management and multi tasking skills – 15 points
  
• C5 - Skilled in creating, tracking and maintaining project documentation and reporting; detail oriented – 15 points
  
• C6 - Advanced experience with MS Office including MS Teams document repository and Excel – 10 points
  
• C7 - Experience working with a multiple internal and external clients – 10 points
  

Deliverables

• Work with internal stakeholders and clients to ensure sourcing process is followed, and documents are complete and accurate
  
• Complete entries as required into the applicable procurement system (e.g. Workday)
  
• Maintain required documents and ensure a complete audit trail
  
• Draft briefing notes and other documentation as required
  
• Create and issue Purchase Orders
  

Must Haves:

• 4+ years' experience with, and understanding, of Procurement principles and processes
  
• 4+ years' Proficient with Workday, Flextrack and/or eSourcing
  
• 4+ years' Demonstrated ability to work well with various groups of internal and external clients while demonstrating customer service
  
• 4+ years' Detail oriented with excellent organizational and time management skills
  
  

Job Description

Sr. Project Control Officer - RQ09473

Downtown, Toronto

Maximum Number of Submissions - 1 (one)

Hybrid - Candidate MUST work 3 days onsite and 2 days remote

Contract (9 months, possible extension)

Security Level CRJMC

Must-Haves:

• 7 - 10 years of experience coordinating projects.
• Experience working alongside Managers and Project Managers to provide updates, escalate issues where required, identify risks, and lead/coordinate project document deliverables
• Experience developing project status reports and maintaining and monitoring status reporting logs.
• Demonstrated Project Management software skills and experience (e.g., MS Project, Planview, etc).
• Understanding of Project Management concepts (e.g., project goals, risk, scope, participant roles, planning, cost and quality management).
• Experience with SCRUM an asset.
• Experience with mainframe/legacy systems
• Public Sector experience
• Security Level CRJMC

A Project Control Officer is required to augment the Ontario Health Supply Chain (Procurement) team in order to support procurement activities. The Project Control Officer will be responsible for performing multiple procurement-related process tasks.

Responsibilities:

Must Haves:

Desired Skills:

Evaluation Criteria:

Deliverables

Must Haves: