1,605 Team Coordinator jobs in Canada

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Work must be completed at the physical location. There is no option to work remotely.

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Job Description

Position Title: ADMINISTRATIVE COORDINATOR (CAPITAL PROJECTS/ASSET MANAGEMENT)

Reports to: Manager, Capital Projects & Asset Management

Job Overview

Reporting to the Manager, Capital Projects & Asset Management, the Administrative Coordinator (Capital Projects/Asset Management) is responsible for providing administrative support to the Haisla Nation’s Capital Projects & Asset Management programs, ensuring the smooth and efficient operation. This includes providing comprehensive administrative support to the Capital Projects & Asset Management Manager; maintaining up to date and accurate records; assisting in the planning and coordination of contractors, programs and events; and assisting with scheduling, meeting logistics and preparing relevant materials. The Administrative Coordinator (Capital Projects/Asset Management) also acts as a liaison between the Capital Projects & Asset Management program and other stakeholders, including community members, government agencies, and external partners.

Organizational Status

The Haisla Nation is the band government of the Haisla people. Our mission is to build a powerful, prosperous and proud community, healthy in mind, body and spirit. We believe in building a strong and thriving community, with healthy and happy members and a sustained and prosperous environment. We are about 2023+ people, with approximately 700 living in Kitamaat Village. We have lived off the land and waters of our traditional territory for thousands of years, and it remains the focus of all we do.

Duties & Responsibilities

• Oversee daily office functions, such as handling correspondence, coordinating meetings, and maintaining organized files.
• Provide comprehensive administrative support to the Capital Projects/Asset Management program staff, including travel arrangements and managing calendars.
• Prepare, review, and distribute various documents, including reports, memos, and meeting minutes.
• Manage incoming and outgoing mail communications.
• Ensure confidentiality and security of sensitive information.
• Maintain up to date and accurate records, including filing systems, databases and archives.
• Assist with budget tracking, including processing invoices, expense claims, and purchase orders.
• Assist in the coordination of Capital Projects/Asset Management programs and events.
• Act as a liaison between the Capital Projects/Asset Management program unit and other stakeholders, including community members, government agencies, and external partners.
• Other related duties as required.

Skills & Qualifications

• High school diploma or equivalent.
• Business Administration Certificate or equivalent.
• 1 to 3 years of experience in an administrative role. Experience in a coordinator position preferred.
• Experience working for a band government or Indigenous organization an asset.
• Strong analytical and problem-solving abilities, with a focus on data-driven decision-making.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and various databases, search engines and Outlook/email.
• Strong organizational and time management skills with an attention to detail and accuracy in data entry and record-keeping.
• Strong interpersonal, communication, and presentation skills with the ability to professionally connect with and influence a diverse group of individuals.
• Excellent interpersonal and communication skills, both verbal and written.
• Ability to meet intensive and changing deadlines.
• Ability to work independently and as a team.
• Valid BC driver’s license and own vehicle is an asset.
• Satisfactory completion of criminal records check (with vulnerable sector screening if relevant).

Why Join Us?

We are proud to offer a supportive and inclusive work environment where your contributions make a meaningful impact. In addition to a competitive salary, we offer a comprehensive benefits package, including:

• Extended health and dental coverage
• RRSP matching up to 5.5%
• 10 days of standard vacation
• 5 days of paid self-care days
• 10 days of paid sick leave
• 10 paid days during the Christmas office closure
• 5 days of other leave for personal matters (e.g., medical appointments or household emergencies)
• Professional development and training opportunities
• Employee assistance program (EAP)
• Cultural leave and wellness initiatives

Salary Range : $30.35/hr - $35.71/hr

Position Type : Full-time

Closing Date : Will remain open until the position is filled.

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

Job Description

COMPASSIONATE ● ORGANIZED ● COLLABORATIVE ● RESOURCEFUL ● PROACTIVE

OVERVIEW

A growing, community-based organization that provides residential and outreach support for homeless individuals in Peel Region. They are a leading organization recognized in the community for its commitment to providing youth in need with a safe environment and access to services to help them achieve independence and foster growth.

EDI-B VALUES

The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their role in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging.

MISSION

We are partnering with our client in search of a highly motivated, compassionate, and organized Administrative Coordinator. Reporting to the Chief Executive Officer (CEO), the Administrative Coordinator is responsible for providing administrative support to the CEO, Board of Directors and Leadership Team while promoting an environment consistent with the organization’s vision, mission, and values.

PRIORITIES

Leadership Support:

• Manage and provide administrative support as required by the CEO, ensuring all key duties are accomplished timely and efficiently.
• Promptly receive and screen incoming telephone calls and mail/emails for the CEO and respond where appropriate.
• Participate in and coordinate meetings including bookings, scheduling, preparing an agenda and minutes, distributing material and all other arrangements.
• High level calendar management with emphasis on proactive planning and scheduling meetings.
• Develop and prepare letters, manuals, reports, presentations, agendas, etc., as required.
• Coordinate the agency’s annual general meeting, public meetings, and agency-wide fundraising and awareness events, including sending out invitations, preparing annual reports, contacting appropriate service providers, etc.
• Manage information in a timely and accurate manner and uphold a strict level of confidentiality.
• Demonstrate respect for clients and adherence to the agency’s protocols, policies, and procedures, Ministry policies, and other relevant provincial/federal legislation.
• Provide support to the leadership team in a variety of functions including Human Resources, Payroll, Accounting and Recruitment.

Board Support:

• Participate in and support monthly board meetings, including scheduling, preparing a draft of agendas and minutes, creating presentations, distributing material, and maintaining files and reports as necessary.
• Prepare and present reports to the Board of Directors and stakeholders as required.

Other Administrative Support:

• Ensure effective administration of all administrative functions and systems, such as email management, scheduling, databases and forms, file systems, passwords, accounts, phone and fax systems, mail, etc.
• Support purchasing of PPE, office orders, and memberships to ensure proper inventory is maintained.
• Support, research, and prepare information for grant proposals, RFPs, fundraising, and social media as required.
• All other duties as assigned.

Requirements

• A degree or diploma in office administration, business, or related program.
• 3-5 years experience of administrative/office management experience, preferably within the social services sector.
• Experience in supporting a Board of Directors including the monthly preparation of information packages and presentations.
• A youth service focus with a high level of maturity, sensitivity, and strict adherence to confidentiality.
• Strong computer skills, with knowledge of Microsoft Office Suite and basic system troubleshooting.
• Experience with or knowledge of ADP is an asset.
• Proficient in spelling and grammar with strong attention to detail and accuracy.
• Strong interpersonal skills with an emphasis on communication (oral, written, and visual).
• Highly organized with an ability to manage, perform, and prioritize a number of priorities and initiatives.
• Self-motivated and effective in working both individually and as a team member.
• Ability to establish and maintain effective working relationships internally and externally with staff, volunteers, and stakeholders.
• Completion of a successful Vulnerable Sector Check/Criminal Record Check.
• Valid CPR/First Aid and CPI certificates.
• Ontario driver’s licence with access to a vehicle and valid insurance.

THE POD GROUP

The Pod Group (PG) is a creative consulting group that provides customized and innovative solutions to support our client’s growth and ultimate success while promoting the integration of equity, diversity, inclusion and belonging in creating culture and engagement.

We balance strategy and people to help community organizations make better use of their resources by focusing on building the competencies to promote people-centric organizations.

The Pod Group has great success in serving a number of community sectors, including health, social services, developmental, housing, mental health, and community health care.

We promote a unique approach while incorporating marketing and human resources as an integral component of strategy, mission, and vision. This focus aligns strategy with the development of a culture that embraces all stakeholders and a community spirit while ensuring an effective plan that meets the requirements of the organization.

Job Description

Position: Administrative Coordinator ("Delivery Coordinator")

Reports To: Manager, Professional Development Operations

Contract Type: Fixed Term, Full Time (until Dec 18, 2026)

The Chartered Professional Accountants of British Columbia (CPABC) is seeking a detail oriented, collaborative and results-driven individual for the position of Delivery Coordinator for Professional Development (PD) and Financial Literacy (FinLit). We are proud and honoured to have been recognized as one of BC’s Top Employers for a sixth consecutive year in 2025. Come join a collaborative network of like-minded professionals and take the first step towards an exciting opportunity by applying to the position.

Job Summary

The Delivery Coordinator supports both CPABC’s PD program for members and its Financial Literacy program provided to the public through a network of CPA volunteers. This role will support the delivery of hybrid live seminars and in-person seminars and events to ensure a high-quality learner experience, including through managing seminar evaluations. This role will also support customer care and content review and editing.

Key Responsibilities:

Program Delivery

Virtual Seminar Coordination

• Host hybrid and live webinars, including setting up Zoom meetings, inputting polling questions, and reviewing webinar requirements
• Coordinate and conduct Zoom walkthroughs with instructors/volunteers who may require more guidance and practice, and provide information on Zoom features
• Monitor live webinars by making housekeeping announcements, introducing instructors/volunteers, tracking attendance, launching attendance polls, and assisting the instructor/volunteer and attendees with any issues
• Troubleshoots issues during courses, addressing attendee inquiries, assisting instructors, and resolving technical difficulties

In-person Seminar and Event Coordination

• Prepares and ships materials for in-person seminars and events, including those of the Indigenous Engagement program
• Provide on-site administration support at in-person courses or events

Seminar Evaluations

• Prepares seminar evaluations for seminars via Survey Monkey
• Consolidates and reviews completed evaluations for data integrity in a timely manner in preparation of further review by PD and Financial Literacy management teams
• Prepares and sends seminar evaluation summary report to instructors where possible
• Compiles periodic seminar evaluation reports (minimum annually)
• Collaborates with Data Analytics and IT teams on issues and improvements related to the collection of seminar evaluation data

Customer Care

• Participate in host organization outreach for the Financial Literacy team, liaising with the Financial Literacy Program Specialist for specific tasks
• Monitors and responds to customer inquiries via email and phone, referring to Financial Literacy Program Specialist and Indigenous Engagement Program Manager where necessary

Content Review and Editing

• Review new and revised seminar materials and presentations to ensure they meet the most current formatting standards; identifying and addressing inconsistencies (e.g. style, formatting, etc.) across materials
• Finalize seminar materials by preparing print files and/or electronic files and liaise with PD Coordinators or responsible staff in Financial Literacy to review the files

And other duties and responsibilities as may be assigned.

Key Requirements:

Knowledge and Experience

• Post-Secondary qualification in a related discipline, or equivalent experience
• One (1) year of experience in Office Administration, Administrative Support, or equivalent experience

Demonstrated Skills and Abilities

• Strong proofreading and editing skills
• Intermediate proficiency with MS Office, in particular MS Word, PowerPoint and Adobe PDF
• Strong interpersonal, communication and presentation skills, both verbally and written
• Ability to work collaboratively as a key member of a team and independently with minimum supervision
• Exceptional attention to detail, organizational and time management skills and the ability to multi-task
• Strong analytical skills with the ability to deal with sensitive and complex information
• Ability to manage multiple priorities and deadlines in a fast-paced environment

The starting annual salary for this position is between $42,250 to 50,150 per annum, based on candidates’ qualifications, experience, and internal parity. Exceptions may be considered with further review.

If this job outline describes you, we encourage you to apply through our online Careers Portal. We thank all candidates who respond; however, only those selected for an interview will be contacted.

Why join our team? CPABC offers an entrepreneurial environment with a competitive compensation package. At CPABC we live our core values:

• We Are Open
• We Work Together
• We Communicate
• We Improve Every Day
• We Are Professional
• We Laugh and Celebrate

About CPABC

The Chartered Professional Accountants of British Columbia (CPABC) is the training, governing, and regulatory body for over 40,000 CPA members and 6,000 CPA students and candidates. CPABC carries out its primary mission to protect the public by enforcing the highest professional and ethical standards and contributing to the advancement of public policy. CPAs are recognized internationally for bringing superior financial expertise, strategic thinking, business insight, and leadership to organizations. CPABC is proud to have been presented with a sixth consecutive BC Top Employer award in 2025.

Job Description

Benefits:

• 36-hr work week for a healthier work/life balance
• Company parties
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

• Maintain, update, and optimize various spreadsheets and databases to ensure accurate and timely information.
• Manage shared inboxes, standardize document templates, and streamline workflows.
• Coordinate account setup, permissions, and status management for partner programs,
• Track and send customer feedback requests and organize gift card incentives.

• Order, track, and manage office supplies, equipment, and software subscriptions.
• Conduct regular inventory counts and ensure readiness of all materials and tools.
• Liaise with vendors, service providers, and contractors to maintain smooth operations.
  
  

• Plan and coordinate team events, training sessions, and business conferences.
• Prepare agendas, presentation materials, and follow-up documentation.
• Oversee employee recognition initiatives, including birthdays and milestones.
  
  

• 5+ years of proven experience as an Administrative Coordinator, Administrative Assistant, or similar role.
• Strong organizational skills with the ability to manage multiple priorities at once.
• Excellent communication, interpersonal, and relationship-building abilities.
• Proficiency in Google Workspace, MS Excel, and related office tools.
• A proactive mindset with the ability to identify needs before they arise.

• Competitive salary
• Extended health benefits package
• Paid statutory holidays, vacation and sick days
• Opportunities for growth and professional development
• A collaborative, supportive, and fun work environment
  
  

Flexible work from home options available.

Job Description

Administrative Coordinator

Location: Edmonton, AB
Industry: Professional Services

About the Company:

Our client is a boutique CPA firm based in Edmonton, serving a diverse and growing client base of small to mid-sized businesses across various industries. Known for personalized service, efficiency, and integrity, the firm is seeking an Administrative Coordinator to support its leadership team and day-to-day operations. This individual will play a key role in helping the firm stay organized, responsive, and client focused as it continues to scale.

Position Summary:

The Administrative Coordinator is a critical support role within the firm, providing high-level administrative, operational, and client service support to the owner and the broader team. This role is ideal for a detail-oriented, proactive professional who thrives in a fast-paced environment and can manage multiple priorities with discretion and professionalism. The successful candidate will bring experience in office coordination, bookkeeping support, and team assistance, while also contributing to HR and client-facing responsibilities.

Key Responsibilities:

• Provide high-level administrative support to the owner and internal teams, ensuring efficient workflows and on-time deliverables
• Organize and maintain digital and physical files; manage calendars, meeting agendas, and take meeting minutes as required
• Prepare, edit, and proofread correspondence, reports, and presentations with strong attention to detail and professionalism
• Manage incoming communications, including phone calls, emails, and faxes, and redirect inquiries to appropriate internal contacts
• Create, document, and maintain Standard Operating Procedures (SOPs) for administrative tasks using Scribe, Loom, and other tools
• Assist in onboarding new clients via Tax Dome CRM, tracking workflows and ensuring timely completion of administrative onboarding tasks
• Maintain and regularly update CRM systems, learning and implementing new features as released
• Record client payments on invoices, process credit cards, create invoices based on time tracking software
• Handle confidential client documents and produce regulatory-sensitive materials under the discretion of the supervisor
• Interact with external bodies such as the Canada Revenue Agency and Alberta Corporate Registry on behalf of clients for filings, annual returns, registrations, and dissolutions
• Monitor and replenish office and warehouse supplies; develop procedures for inventory control

• 3+ years of experience in an administrative support or office coordination role (professional services or accounting firm experience is an asset)
• Proficiency with Microsoft Office Suite and QuickBooks (Online and/or Desktop)
• Experience with regulatory filings and liaising with government agencies is considered an asset
• Strong writing, editing, and communication skills
• Proven ability to handle sensitive information with a high level of discretion
• Highly organized, with excellent time management and the ability to prioritize tasks
• Team-oriented with a proactive mindset and strong interpersonal skills

• A supportive and dynamic team environment within a growing CPA firm
• Opportunities to expand your skills across operations, administration, and client service
• Exposure to a wide variety of business types and administrative functions
• Competitive compensation and benefits
• Flexible and professional work culture

Job Description

Position: Administrative Coordinator/Program Coordinator

What does an Administrative Coordinator with Paul Davis do?

• Fields calls from customers and team members and builds rapport
• Oversees office administrative operations
• Creates office systems
• Problem solves and helps people find solutions
• Improves the community by serving others
• Learns new things about construction and building homes
• Has fun and is part of a growing business
• Ensure compliance with standards and regulations utilizing internal office systems

• Organized, analytical administrative coordinator who likes a fast-paced environment
• Loves talking to people and building relationships
• Likes to problem-solve and help people find solutions
• Enjoys completing tasks
• Is a stickler for the details
• Likes math (geometry) and working with numbers and measurements
• Can review data and deductively think through what information might be missing
• Proactive, assertive personality
• Likes to create and follow systems while helping others to follow them as well
• Enjoys taking care of others
• High School Diploma or equivalent
• Professional appearance and courteous manner

Job Description

Retail Environments

Develop engineering plans and solutions for brands that embrace artistic freedom across the retail world.

Recognized globally, our client is one of the largest retail environment manufacturers in the industry. They take pride in developing innovative spaces with the ability to blend multi-materials in a creative fashion that produces unique environments. At their core, they are experts in millwork, metal, glass and acrylic production. Their Toronto office specializes in project management and warehousing.

POSITION OVERVIEW

The Administrative Project Coordinator is accountable and responsible for reporting, maintaining, and expediting key areas of the project cycle with an emphasis on administration.

KEY FOCUS

• Coordinate and organize activities surrounding the project cycle.
• Monitor each project from order entry to completion.
• Ensure that identified issues are reacted to in a timely manner.
• Partner with all functions, especially manufacturing to organize and support critical aspects to meet customer delivery.
• Support the Project Management team through: Capturing/interpreting/inputting/maintaining sales order; Input/participation at production meetings; Maintain/update all project information through Vantage; Ship schedules; Project/product expediting; Monitor/maintain critical project/program timelines; and Coordinating shipments & deliveries.
• Management of: order entry data, manufacturing and shipping documentation.
• Develop competencies and technical skills focusing on design, detail, quality, and engineering of our products.
• Maintain and manage individual project schedules through assistance in coordinating manufacturing, shipping, and installation.
• Providing shipping instructions as required, including customer shipping specifications.
• Provide customer service, sales support, and backup to Project Manager.
• Complete individual store quantity takeoffs (multi store roll out programs).

Requirements

• Must have post-secondary education and/or equivalent minimum of three years administrative/project coordination experience.
• Must have the ability to demonstrate experience in creating and maintaining spreadsheets utilizing MS Office programs.
• Intermediate to expert level of MS Word and Excel is required.
• An understanding of MRP fundamentals is preferred.
• Highly organized, diligent, and a high level of initiative.
• Must be able to work independently while multi-tasking.
• Excellent verbal and written communication skills required.
• Team-oriented and excellent customer service and satisfaction.

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