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Job Description

Salary:

Contract Manager

Urbantechis the GTAs premier boutique Civil Engineering consulting firm. We have earned a reputation of excellence as a leader in the land development industry through decades of experience in project management, construction administration, drafting, and water resources / municipal engineering. We provide the highest quality of engineering services, viewing project milestones from our clients perspective to ensure timeliness and profitability. We continually offer innovative, practical and cost-effective solutions to deliver projects and secure approvals. We exceed industry standards by offering a customized level of service for our clients and their unique projects and goals. Over the years, we have fostered relationships with the approval agencies, and we ensure our submissions exceed expectations to facilitate timely approvals.

We are seeking motivated, proactive, team driven individuals to join and manage our Contract Administration (CA) team. If you are seeking new challenges and thrive in an entrepreneurial and collaborative environment, we would love to hear from you. This is a fantastic opportunity to join a growing land development business with tremendous opportunities for growth and advancement. We are open to this person be located in either our Oakville or Markham Office. This person will be required to travel to both offices when needed.

Job Description.

Manage contract administration (CA) team.

Develop team structure and prepare staffing plan.

Supervise and mentor CA staff.

Meet with clients to understand specific contract requirements and refine contract templates to meet client needs.

Conduct reviews of various project reports and studies as they relate to preparation of estimates and tenders.

Review prepared contract documents for signing. Review executed contracts.

Coordinate preparation, and review, of security and cost estimates at various stages through the design and permitting process.

Meet with design team leaders to determine group needs.

Work with design team to review constructability issues.

Develop rapport with contractors who may be able to assist with construction estimates and issues.

Coordinate preparation and review of contract and tender documents and bid analyses.

Review progress certificates for conformance to cost sharing, and development charge agreements.

Assist client and construction team with letter of credit reduction applications.

Required Skills.

Able to prepare work product independently and provide technical mentorship to juniors preparing work product.

5 years plus experience with 2-3 years Managing a team in contract administration and estimating.

Familiarity with construction law and act.

Familiarity with municipal design and construction standards.

Strong team building and relationships skills.

Benefits:

PTO

Dental and Health Benefits

RRSP Match

Flexible work setting

Employee assistance program (EAP)

Wellness programs

Annual Stip Bonus

Growth opportunities

Social Events

Urbantech welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Urbantech offers acompetitive compensation package including bonus, benefits and a generous vacation plan.

Department: Principal Giving
This position is represented by the agreement between the Professional Staff Association and the University of Guelph

If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant.
Career Opportunities (sapsf.com)

General Purpose

Alumni Affairs & Development (AA&D)’s purpose is to maximize philanthropic support for the University of Guelph’s mission of creating unique solutions for the challenges facing our world. We achieve this purpose by building the kind of deep and sustained relationships with our donors, alumni and friends that increase awareness of, engagement with, and investment in the University of Guelph’s work. As a member of this campus-wide team, the Manager, Estate Administration epitomizes the department’s shared values of respect, empowerment, integrity, appreciation, and forward focus.

The University of Guelph is currently planning to launch its first fundraising campaign since 2014. The campaign aims to expand on the University’s recent fundraising growth so that AA&D becomes a team that consistently raises $ 75 M a year by 2030 (a record $55M was raised in FY24/25). By aligning donor passions with the university's ambitious goals, the campaign will boost revenue, elevate the university's global profile, deepen donor relationships, and create a highly developed culture of philanthropy across the University community. Institutional leaders and volunteers will be highly engaged in advocating for the university's global impact and the vital role of philanthropy in achieving this vision.

Duties and Responsibilities
Reporting to the Senior Manager, Legacy Giving, the Manager, Estate Administration is responsible for the expert administration and management of complex estate and testamentary gifts to the University, from initial notification through to full resolution. This role requires the analysis of complex legal situations and application of significant judgement to manage more than 70 open estate files and securing approximately 7.5 - 8 million annually in realized estate donations.

The role requires independent assessment and analysis of a variety of legal documents (e.g., wills, trusts, court filings) to identify issues, determine entitlement, and fulfill university requirements. The role is the senior contact to liaise with estate executors, trustees, legal and financial professionals, and requires independent assessment and judgment at an experienced and advanced level.

The role manages compliance and risk management of estates through specialized understanding of estate law, trust administration, and CRA guidelines to ensure compliance with legal and regulatory requirements and ensures that all estate gifts are fulfilled according to the donor’s intentions with professionalism, compassion, and accuracy.

The position requires a high degree of autonomy, discretion, and emotional intelligence to navigate complex legal, financial, and interpersonal situations-often involving grieving families, executors, and allied professionals (lawyers, accountants, trust officers, insurance professionals). The incumbent will work collaboratively with a myriad of partners across campus, including the office of the AVP, Financial Services, university legal counsel, academic and administrative partners and other department colleagues in colleges and portfolios across campus.

In addition to estate administration, this role manages the portfolio of University-owned, donor-funded life insurance policies. Reviewing and interpreting annual statements and ensuring timely premium payments to keep policies in force. Proactively identifies policies at risk and leads risk assessment audits with external experts.

This role is key in safeguarding the University’s future philanthropic revenue and reputation through detailed estate oversight, industry-aligned best practices and legal compliance.

Requirements
The university recognizes that no one individual will have the following skills/experience in equal measure but the qualifications below will be used to assess the suitability of candidates throughout the process:
An undergraduate degree.
Five years related experience with estate administration within a charity or as a Trust Officer or law clerk or equivalent experience in related fields.
Law clerk diploma and/or MTI/STI designation is considered an asset.
Knowledge of estate law, trust administration, and CRA guidelines to ensure compliance with legal and regulatory requirements.
Emotional intelligence to navigate complex discussions with grieving family.
Experience with Blackbaud CRM or other relational databases is an asset.
Excellent organizational skills.
Strong analytical/accounting skills and the ability to exercise sound judgment in dealing with complex issues.
Advanced interpersonal communication skills (verbal and written).
Excellent time management, prioritization, and organizational skills.
Ability to effectively handle multiple tasks and priorities with a great deal of accuracy.
Ability to adapt to changing processes and requirements.
Professional attitude, tact, and diplomacy.
Initiative and ability to handle competing demands and problem solve in a short amount of time.
Proficiency with Microsoft Office Suite including, Microsoft Word and Excel.
Knowledge of institutional databases and good data management practices.
Experience in a fundraising environment considered an asset.

Please include a cover letter along with your resume in your application.

Why choose the University of Guelph
Comprehensive Extended Health Care Benefits: Immediate enrollment in extended health to cover yourself and your family
Time off: Strong vacation allocation, floater days, and paid time off during the December closure to ensure that you are at your best
Wellness: In addition to extensive wellness programming, the University offers a yearly flexible spending credit that can be allocated to any of the following: Health Spending, Wellness or Professional Development
Learning & Development: Learning and development curriculum and other professional growth opportunities
On-campus Activities: Discounts on food and apparel, fitness programming, access to networking events and team building opportunities
Improve Life: Work that directly impacts a brighter future by turning knowledge into action
The university provides a flexible work arrangement. This position is required to be fulfilled both remotely and on-campus (Guelph Campus)

Employee Type: Regular
Position Number:
Classification: P&M FT- Band 04
Professional/Managerial Salary Bands
The target hiring salary for this position is minimum and up to 96% of midpoint for the salary grade.

*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 09/18/2025
Closing Date: 10/19/2025

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between $18.50 and $36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,