225 Administration jobs in Mississauga

Job Description

Job Summary:The Junior Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff.

The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications.Key Responsibilities:

• Greet clients and visitors and direct them to the appropriate staff member
• Answer phones and relate messages as needed
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Other duties as assigned by office management

• High school diploma or equivalent required; Associate's degree in business or related field preferred, or equivalent combination of education and experience
• 1-2 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code: OP-CL-02
Salary Range: $40,000 - $60,000 / Annually

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Job Description

CSP has a challenging and varied opportunity for a senior contacts manger.  Functions include contract management, negotiation, sales and customer liason and billing and other functions including some HR functions.

 MAINTENANCE Renewals

1.   Maintenance Renewals : Review, calculate, and update maintenance renewals. Issue renewal invoice 90-days prior to expiry. Check licensed products and nodes, review contract if necessary. Send quotation, follow up on purchase order, respond to customer questions/comments. Keep track of all renewals on renewal spreadsheet and record the estimate number that was used to generate the job ticket/invoice. Update the sheet to show future renewal date once invoice has been paid.

2. INVOICING

Generation of Sales and Maintenance invoices generation. All invoices issued are sent to Finance for posting on the QuickBooks accounting system.

A/R / COLLECTIONS

3.    A/R Collections : Follow-up on all outstanding invoices and update spreadsheets with current status and estimated payment timeframe.

4.     Payment & Renewal Update: Update the maintenance renewal sheet for the next renewal year once payment is received. Send the permanent licenses at this time (if payment pertains to a software license sold).

SALES

5.    Sales Support: Pricing, quotations, inquiries on customer products/licensing/maintenance as required.

6.    Sales orders processing:

1.    Ensure each purchase order is accurate and matches what was quoted and invoiced

2.    Send 60-day temporary license keys

3.    Include download instructions

4.    Update product database

5.    Update future maintenance

6.    Update A/R sheet 

7.    Create Software License Agreement if necessary

8.    Update price lists as necessary  as necessary.

RECORD KEEPING

8.    Product Database : Update any new product licenses or system changes, including new products, new systems, deleted systems, new migration licenses, change of usage, change of processor, change to number of cores, change of node-names, etc.  

CSP is recognized worldwide as a leader in the field of NonStop security management, with an outstanding reputation for delivering exceptional software solutions. We are committed to providing outstanding security management solutions for the HPE NonStop platform to major Financial Institutions across the World

CSP is recognized worldwide as a leader in the field of NonStop security management, with an outstanding reputation for delivering exceptional software solutions. We are committed to providing outstanding security management solutions for the HPE NonStop platform to major Financial Institutions across the World

Job Description

Administrator required for temporary position. 3-6 months.

Your new company
This not-for-profit organisation provides support to people from all backgrounds and prides themselves on encouraging the positive development of communities and their people.

Your new role
As the Administrator the main aspect of your role will be responding to email and telephone inquiries, data entry, processing invoices, mail-merging of letters to customers and clients. You will also be required to book meetings and complete diary management.

What you'll need to succeed
You will show a proficiency in using Microsoft office, Excel in particular. You will have a great attention to detail, be a proactive worker and will be able to work with individuals from diverse cultures and backgrounds.

What you'll get in return
You will be offered an attractive hourly rate of $21-$23 dependent on experience with the opportunity to work for a rewarding not-for-profit organisation supporting and helping others.

Please send your Resume

Job Description: Job Title: Finance and Administration Director Organization: Action Against Hunger Canada / Action contre la Faim Canada Report To: Chief Executive Officer Location: Toronto, ON (Hybrid) Job Type: Full-Time, Permanent Start Date: October 2025 Work Hours: 37.5 hours per week. *(Flexibility is required to work outside regular office hours if needed.) Salary: CAD 110K – 120K ABOUT ACTION AGAINST HUNGER Founded in 1979, Action Against Hunger is a global humanitarian organization that takes decisive action against the causes and effects of hunger. Our mission is to save the lives of severely malnourished children while helping communities become self-sufficient. Recognized as a world leader in the fight against malnutrition, Action Against Hunger has pursued its vision of a world without hunger for almost four decades, combating hunger in emergency situations of conflict, natural disasters, and chronic food insecurity. With more than 8,000 staff in nearly 50 countries, our programs in nutrition, food security, livelihoods, water, sanitation, and hygiene, reach more than 20 million people each year. ABOUT ACTION AGAINST HUNGER CANADA With an annual Budget of $46million and a staff strength of nearly 40 people, Action Against Hunger Canada (est. in 2006) works tirelessly in the fight against hunger globally through our specialized nutrition technical programs that build the knowledge and skills of nutrition and public health professionals worldwide for the detection, treatment and prevention of malnutrition. We are a leading recipient of funding from Global Affairs Canada (GAC) and advocate for changes to policy and practice in support of better nutrition and increased food security. Our collaborative programmatic model brings together communities, civil society, government, and the international assistance community to work jointly on fundamental public health issues that contribute to hunger in this world. Our leading-edge programs have been built on the foundations of technical excellence, rigour and innovative practice over many years. We are experts in nutrition information systems, emergency nutrition and gender equality. Action Against Hunger Canada plays a hosting role to two significant global programs (SMART and the Global Nutrition Cluster Operations Team Programme Support) that provide guidance, tools and training in the areas of nutrition data collection and analysis and best practices for emergency nutrition service delivery for hundreds of Governments, civil society organizations and international organizations worldwide. Our programs support the capacity of public health professionals who deliver lifesaving and long-term initiatives in communities globally. We also work towards sustainable transformative health system strengthening in all our efforts to ensure a long-lasting impact together with our partners, including members of the Humanitarian Coalition. As a member of the Action Against Hunger International Network, we also provide a range of technical support for the mainstreaming of gender equality across our programs and operations worldwide. Our commitments towards a gender transformative approach are integrated into our core health programming and our technical support to our International Network. To learn more about Action Against Hunger, visit our website at ABOUT THE ROLE As a member of the Senior Leadership Team, the Finance and Administration Director is responsible for providing strategic financial guidance to the Chief Executive Officer and senior leadership of the organization to support its sustainable financial growth. The role provides expert advice to internal stakeholders on the financial management of the portfolio of donor grants and unrestricted funding secured by the organization for humanitarian and development programming and for the delivery of technical services. The role is further responsible for all aspects of the financial management of the organization and represents Action Against Hunger Canada on relevant platforms of its International Network. The Finance and Administration Director oversees a team of four consisting of two Finance and Donor Compliance Managers, a Financial Analysis and Reporting Manager, and an Accountant. JOB RESPONSIBILITIES Financial ManagementDevelop and implement financial strategies, policies, and procedures to ensure sound financial management.Prepare and manage the organization's annual budget, forecast revenue and expenses, and monitor variances.Provide financial analysis and insights to support strategic decision-making by the Senior Leadership Team.Monitor and manage the cash flow, working capital, and investment activities.Oversee accounting processes, including payroll, accounts payable, accounts receivable, cash management, and general ledger management.Ensure compliance with applicable legislation, financial regulations and reporting requirements.Coordinate and manage the preparation of all supporting information for the annual audit and programme audits, including liaising with the Board of Directors, Audit Committee and external auditors and preparing timely annual charitable returns to the CRA.Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate.Provide guidance and oversee the preparation of monthly reports for all programmes, assist managers and directors with their tracking of actual results against budgets for the successful navigation of financial and compliance requirements under grant and contribution agreements with Global Affairs Canada, USAID, SIDA, and other donors.Oversee accurate and timely financial reporting for all projects and maintain financial records for each project in a manner that facilitates management reports, including monthly tracking and analysis of program expenses, tracking of due dates for preparation of financial reports per contractual obligations, and preparation of timely financial statements in accordance with donor contract agreements.Oversee, maintain and periodically revise the financial standard operating procedures, information management systems, and information technology strategies of the organization to ensure maximum efficiency and security.Perform regular evaluation of the need for new technology to meet financial data processing, control, and reporting requirements.Ensure the seamless operation, maintenance, and optimization of the Enterprise Resource Planning system to support the organization's efficient business processes.Lead responsibility for managing day-to-day matters with Canadian and international banks, on all financial transactions with donors and the Action Against Hunger International Network.Provide oversight to negotiations with service providers and suppliers to ensure organization-wide adherence to procurement policies and standards. Strategic PlanningContribute to the development of the organization's strategic plan by providing financial and operational insights.Identify opportunities for cost optimization and revenue generation to support the organization's growth objectives.Participate in long-term financial planning and scenario analysis.Support collaborative financial and strategic leadership as required by the Senior Leadership Team, the Chief Executive Officer, the International Management Group of Finance Directors of the International Network, and the Board of Directors, including attending planning sessions, team meetings and annual performance reviews as required.Ensure the internal control environment of the organization meets the needs of the organization, its risk profile and donor needs, as well as alignment with the Action Against Hunger’s International Network.Maintain appropriate controls, checks and balances to safeguard assets, and processes to identify and mitigate financial risks.Keep up to date with financial developments within the humanitarian and international development sector as part of an ongoing process of professional development and learning. Monitor all legislation relevant to the organization (employment standards, human rights, etc.) and all regulations on professional certification to ensure organizational compliance. Communications and ReportingPrepare and present regular financial reports to the Senior Leadership Team and the Board of Directors.Communicate financial results, analysis, and recommendations to non-financial stakeholders in a clear and understandable manner.Collaborate with other departments to provide financial insights and support for various projects and initiatives. Team Leadership and DevelopmentLead and mentor the finance and administration team, fostering a collaborative and high-performance work environment.Set performance goals, conduct regular performance reviews, and provide ongoing feedback and coaching.Identify training and development opportunities to enhance team skills and capabilities. Operations and AdministrationManage the day-to-day administrative operations, including facilities, office management, and IT services.Develop and implement administrative policies and procedures to improve the operational efficiency of the organization.Oversee procurement, vendor management, and contract negotiation processes within the organization to ensure full compliance with the applicable policies, principles, standards and procedures, and to achieve cost-effective purchasing.Provide guidance and advice to the organization on procurement, vendor management, and contract negotiation matters in line with the organizational procurement policies, principles, standards, processes and procedures. Manage risk and ensure compliance with legal, regulatory, and organizational policies.Implement and maintain systems for record-keeping, document management, and data security. RequirementsCORE COMPETENCIESCollaboration: Collaboration involves effectively working with others, being a team player, and enhancing the quality of work by contributing effectively to others' efforts. It entails fostering cooperation and partnerships among individuals and groups, both within and outside the organization. Collaboration is the mindset of "What’s in it for the team and the organization?" versus "What’s in it for me?”.Communication: Communication is the ability to convey and receive information clearly and effectively with the consideration of the audience and their points of view. It includes active listening and employing tact and diplomacy in all forms of communication, whether verbally or in writing, to transmit ideas and information effectively and ensure comprehension by the intended audience.Flexibility and Adaptability: Flexibility and Adaptability is the ability to swiftly adapt one's behaviour to meet the evolving demands of a dynamic work environment. It involves recognizing and valuing diverse and conflicting perspectives, adjusting one's approach as circumstances evolve, and embracing changes in organizational or job requirements with ease.Initiative: Initiative is the ability to assess situations, address conflicts, and proactively act on future opportunities or problems. It is the strong inclination toward taking action and actively engaging in tasks rather than merely contemplating them.Integrity and Trust: Integrity and Trust is the demonstration of respect, honesty, and transparency in all interactions to earn and maintain credibility and confidence. It entails a commitment to being reliable and accountable for own words and actions.CORE LEADERSHIP COMPETENCIESBuilding and Leading Effective Teams: Building and leading effective teams entails setting a clear vision and direction that unites and engages team members toward common objectives. It involves providing proactive leadership, and empowering team members through effective delegation, coaching, and constructive feedback, while fostering a culture of understanding, inclusivity, and innovation.Coaching and Developing Others: Coaching and Developing others involves a genuine commitment to assisting individuals to learn and grow in their roles and on their career paths through coaching, continuous feedback, and sharing of personal experiences.Emotional Intelligence: Emotional intelligence is the ability to recognize, understand, and manage one's own emotions and the emotions of others effectively. It encompasses abilities like empathy, self-awareness, and interpersonal sensitivity, which are instrumental in fostering constructive relationships and effectively navigating the dynamics of a professional environment.Compassion and Sensitivity: Compassion and Sensitivity is demonstrated by approaching situations and interacting with others with a deep understanding of their emotional state, well-being, and needs, coupled with a genuine willingness to provide support. It involves showing kindness, empathy, and attentiveness to the feelings and experiences of others and utilizing this understanding to foster a supportive and harmonious work environment. QUALIFICATIONS AND EXPERIENCEA master’s degree in a relevant field related to finance and accounting, and/or equivalent experience gained.A minimum of four years of experience in a similar position with an international not-for-profit organization.Chartered Professional Accountant (CPA) or equivalent designation.Demonstrated experience with MS Office applications with an extensive understanding of MS Excel. Experience in the financial management of institutionally funded project grants (especially GAC, OFDA/USAID, ECHO, and SIDA). Fluency in written and oral English (fluency in French will be considered an asset). KNOWLEDGE, SKILLS, ABILITIES AND OTHER ATTRIBUTESKnowledge of CRA Acts and Regulations regarding charitable organizations. Fluency in an Enterprise Resource Planning system or other financial and accounting software. Excellent analytical skills.Demonstrated ability to initiate and follow up on recommendations for improvements that result in financial efficiency and improved performance. Demonstrated commitment to gender equality and gender-based violence risk mitigation/protection.Demonstrated understanding of the creation of an enabling environment for gender equality and prevention of sexual exploitation and abuse in the workplace and in programming. WORK CONDITIONSOffice setting or work from home.Required to be seated whilst completing computer and desk-based tasks for long periods.Occasional domestic and international travel.Occasional evening and weekend time and extra time demands during audits, at year-end, or during a humanitarian emergency, when the hours are not predictable. At Action Against Hunger Canada, we are dedicated to cultivating a diverse and inclusive workplace. We actively welcome applications from individuals from BIPOC communities, LGBTQ2S+ communities, persons with disabilities, and other equity-deserving groups. If you are invited to proceed with the selection

Job Description

STRATEGIC ● COLLABORATIVE ● INITIATIVE ● RESULTS-DRIVEN ● EMPATHETIC

OVERVIEW

A not-for-profit organization dedicated to supporting vulnerable individuals with homelessness, mental health and addictions and/or conflict with the law. Our clients focus on community safety and inclusion through capacity-building supports that promote belonging, dignity, nourishment, education, and employment opportunities. We acknowledge that, with the right support and a strong personal commitment to change, a brighter future is possible.

EDI-B VALUES

The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their roles in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging.

MISSION

The Director of Finance and Administration oversees the administrative operations of the organization, ensuring the seamless management of resources, systems and processes to support organizational goals. This role is responsible for the management and administration of the IT and Finance Department, including the preparation, administration and monitoring of operating and capital budgets, monthly accounting, budgeting and reporting.

The Pod Group is partnering with this organization to place a compassionate and hands-on leader to fulfill the role of the Director of Finance and Administration.

PRIORITIES

Financial Leadership

• Provide leadership to the Finance and IT department.
• Coordinate all activities within the Finance Department, including accounts payable, accounts receivable, general accounting, payroll, special projects accounting, financial planning, budgeting and reporting.
• Lead annual budget process (including Cash Flow preparation) and present to Finance Committee in March for ultimate BOD approval.
• Lead the finance committee of the board of directors.
• Complete Year-end Audit in a timely manner.
• Ensure all Government reporting is complete.
• Investment portfolio management.
• Develop and implement strategies to optimize administrative functions, aligning them with organizational objectives.

Administrative Leadership

• Partner with HR to support recruitment, onboarding and professional development initiatives.
• Lead and execute the RFP/RFQ process for capital projects.
• Review and approve payroll, group benefits, group RRSP and WSIB, as well as T4s.
• Contribute to the development and implementation of organizational strategies and long-term plans.
• Provide data and reports to support decision-making at the executive level.
• Represent the organization professionally in external engagements, with vendors, partners and stakeholders.
• Other duties as assigned.

Requirements

TALENTS & EXPERTISE

• A Bachelor’s Degree in Business Administration, Finance or Accounting or a related field.
• Canadian Chartered Professional Accountant (CPA) designation is preferred.
• Minimum five (5) years’ experience working in Finance in a leadership capacity.
• Experience working in a non-profit or government setting is an asset.
• Strong leadership and team management skills in building, motivating and coaching a diverse team.
• Exceptional organization and problem-solving skills with strong financial capabilities to support the executive team.
• Knowledge of government and funder agency structures, procedures and reporting.
• Proficiency in financial management, budgeting, and resource allocation to manage services for the organization effectively.
• Excellent written and verbal communication skills.
• Familiarity with compliance and risk management processes.
• Proficient in office software and administrative tools (Microsoft Office, Dayforce, Sage, Boardable, Smartsheet).

THE POD GROUP

The Pod Group (PG) is a creative consulting group that provides customized and innovative solutions to support our client’s growth and ultimate success while promoting the integration of equity, diversity, inclusion and belonging in creating culture and engagement.

We balance strategy and people to help community organizations make better use of their resources by focusing on building the competencies to promote people-centric organizations.

The Pod Group has great success in serving a number of community sectors, including health, social services, developmental, housing, mental health, and community health care.

We promote a unique approach while incorporating marketing and human resources as an integral component of strategy, mission, and vision. This focus aligns strategy with the development of a culture that embraces all stakeholders and a community spirit while ensuring an effective plan that meets the requirements of the organization.