28 Administrative Positions jobs in Halifax
Administrative Assistant
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Description
Job Title: Administrative Assistant
Department: Office
Location: Halifax, NS
The Administrative Assistant will provide comprehensive administrative and clerical support to the (Department) team to ensure the efficient operation of daily activities. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment. This role requires excellent communication skills, strong problem-solving abilities, and a proactive approach to supporting team members and handling office duties.
Key Responsibilities
- Office Support: Serve as the main point of contact for internal and external communications, including answering phone calls, responding to emails, and greeting visitors.
- Calendar & Scheduling: Coordinate and maintain schedules, arrange meetings, and organize appointments for team members. Assist in planning and scheduling company events and team meetings.
- Documentation & Records Management: Prepare, format, and file documents, reports, and presentations. Maintain organized and accurate records, ensuring data privacy and confidentiality.
- Travel Arrangements: Arrange travel accommodations and itineraries for team members as needed, ensuring efficient travel plans and preparing necessary documentation.
- Supply Management: Monitor and manage office supplies and equipment. Place orders, coordinate deliveries, and maintain inventory levels to ensure the office is well-stocked.
- Project Support: Assist in various departmental projects by providing administrative support, including research, documentation, and coordination with other departments.
Skills, Knowledge and Expertise
- Education: High school diploma or GED required; Associate’s or Bachelor’s degree in Business Administration or related field preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software. Familiarity with virtual meeting platforms (Zoom, Teams) is a plus.
- Organizational Skills: Strong ability to prioritize tasks, manage time effectively, and meet deadlines.
- Communication Skills: Excellent verbal and written communication skills, with a professional and courteous demeanor.
- Problem-Solving: Demonstrated ability to think critically, troubleshoot issues independently, and suggest improvements to office processes.
- Attention to Detail: High attention to accuracy and detail in handling documents, data, and tasks.
- Teamwork: Ability to work collaboratively with other team members, demonstrating flexibility and a positive attitude.
Benefits
- Competitive salary and performance-based bonuses.
- Health, dental, and vision insurance.
- Paid time off and holidays.
- Opportunities for professional development and growth.
- Creative and collaborative work environment.
Administrative Services
Posted 16 days ago
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**What's in it for you: **
**Be a part of our mission!** As a world leader in creating comfortable, sustainable, and efficient environments, it's our responsibility to put the planet first. For us at Trane Technologies, sustainability is not just how we do business-it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.
**Job Summary:**
Trane in **Dartmouth, NS** is hiring a **Sales Support and Office Administrative Specialist** . Under direct supervision, this position is responsible for routine administrative functions to support the service sales process. This position will work directly with Account Managers, Administrative Assistants, and other assigned staff to ensure customer needs are met.
**This is a 12-month contract opportunity.**
**Where is the work:**
This position has been designated as a **Hybrid** work schedule with work performed onsite 3 days each week.
**What you will do: **
+ Follow established standard work and processes, utilizing several enterprise systems.
+ Booking process - commission splits entry, fulfillment info, transitioning (Contracting) etc.
+ Coordinate the transition of projects from Sales to Operations within enterprise business systems.
+ Assist Account Managers with generating proposals.
+ Prepares and maintains project files for service-related jobs.
+ Updating Salesforce info based on information from Account Managers, customer communications, etc.
+ Creating/submitting Bid packages to potential and/or current service customers.
+ Responsible for issuing Certificates of Insurance (COI) - Direct service customers.
+ Legal Contract Review & Maintenance - work with Contract Management and area managers
+ Additional administrative tasks as assigned.
+ Flexibility to work overtime/weekends, as required.
**Sales Support**
+ Support the sales process by assisting with estimating, quote preparation and proposal, submittals, any required documents and order entry.
+ Support Account Managers on effective use and compliance of SalesForce.
+ Help collect Bid Documentation and completion of tender submissions.
+ Record relevant correspondence and issues, meetings minutes and other conversations.
+ Generate, interpret and share various reports and update corporate databases.
+ Interact with sales to ensure smooth transition of projects from the sales process.
+ In-office & Offsite Customer Meetings & Events: assist sales team with logistics for customer lunch-n-learns, factory tours, golf outings, and sponsorships.Includes set up rooms, order food and refreshments, track attendance, correspondence and follow-up surveys.
+ ManageYearly memberships for all Atlantic offices including ASHRAE, CANS, RFANS, AEEE, BOMA, Recreation NL, NLCA, NBCSA, CHES.
+ Support local and national marketing activities with SWAG orders; Events & Tradeshow registration, tracking, payments, banners, signage; Social media Posts.
**Office Administrative Specialist**
+ Organize repairs and payment for offices (building, boardroom IT equipment, WIFI/internet and Xerox equipment), contact person for vendors (set-up, payments), order office supplies for both locations & remote associates.
+ Manage P-Card payments & Oracle purchase ordersfor all vendors and suppliers.
+ Shipping & receiving, courier cheque deposits and distribute mail for all locations.
+ Monitor business inbox to redistribute emails as appropriate.
+ Member of the Social Committee includes planning office events, holiday parties.
+ Ordering monitors and other computer items for new associates.
+ Updating security system and issuing access FOBs.
+ Maintain Atlantic Canada Phone Tree.
+ Contact person for mobile services includes account maintenance and payment.
+ Contact person for BELL coordinating internet and landline issues, repairs and charges.
+ Download and issue worksafe clearance certificates for Atlantic Canada.
+ New Vendor Setup non-project-based vendors in Windchill.
**What you will bring:**
+ High School diploma or GED **and** up to three (3) years of related experience and/or training; or equivalent combination of education and experience.
+ At least two years previous experience in a Windows environment with demonstrated knowledge and ability to use advanced features within Microsoft Office Site of products.
+ Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
+ Ability to multitask.
+ Must be extremely organized and possess a keen sense of urgency.
+ Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
+ Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
+ Familiarity with the operation of HVAC Systems preferred, not required.
+ Flexibility to work overtime/ weekends, as required.
+ Bilingual fluency in French and English is preferred but not mandatory.
**Equal Employment Opportunity:**
We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.
Reception / Administrative Assistant
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Job Description
First Onsite is seeking to hire a full-time Receptionist / Administrative Assistant to provide all administrative and office support functions to including office maintenance, and inventory management. The successful person will support all facets of branch operations including sales, management, and operation. Are you a get-it-done, can-do person? Are you so organized that you wish other people would let you organize their lives for them? If so, read on!
This Receptionist / Administrative Assistant position comes with a competitive salary and a typical schedule of Monday-Friday . We also offer an exceptional extended health plan including medical, dental, and vision . Our other benefits include an employee assistance program, educational assistance, professional development, internal growth opportunities, the opportunity for national career movement , and a healthy work/life balance . If this sounds like the office position for you, apply today!
A DAY IN THE LIFE OF AN RECEPTIONIST/ADMINISTRATIVE ASSISTANT
As a Receptionist/Administrative Assistant, you are an organizational expert! Your friendly personality shines by presenting a polished, professional impression of the company. You manage the reception desk: receive, screen and forward incoming calls; and greet visitors with a winning smile. You love keeping people informed by distributing incoming correspondence. Your passion for organizing shines when you maintain the reception area.
You love drafting documents, managing correspondence, and filing documents. You make photocopies, sends faxes, produce reports like a superstar. You are responsible for data entry, tracking, and updates. Your exceptional customer service skills provide information to internal and external customers.
On a daily basis, you process expense reports and mileage reports. Your attention to detail is impeccable when you update and maintain contact lists and distribution lists. You enjoy your job as you are never bored and get to work in an exciting fast-paced office!
QUALIFICATIONS
- 1-2 years' office administration experience
- Excellent verbal and written communications skills
- Intermediate computer skills including MS Office
- Advanced Excel skills preferred
- Experience in ClaimTrak, Xactimate, and XactAnalysis is considered an asset
- Ability to type at least 50 WPM
- Strong administration and record keeping skills
- Basic administrative/accounting math skills
Are you able to effectively prioritize and manage your time in a fast-paced environment? Do you have strong verbal and written communication skills? Are you attentive to detail with great administration and record keeping abilities? If so, you may be perfect for this office position!
ARE YOU READY TO JOIN OUR OFFICE TEAM?
If you feel that you would be right for this position, please fill out our initial 3-minute, mobile-friendly application . We look forward to meeting you!
Job Posted by ApplicantPro
Administrative Assistant - Part-Time Focus Group Panelist (Up To $850/Week)
Posted 2 days ago
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Job Title: Administrative Assistant Work From Home - Remote Panelists
Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week)
Description:Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews.
With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.
We need participants on the following topics:
- Child Related (individuals with children 18 yrs or younger)
- Cell Phones (Apple, Android, or Windows.Prepaid or Contract)
- Entertainment (TV shows, movies, and video games)
- Food (If you buy fast food, casual dining, or upscale dining)
- Sports (Casual viewers and die-hard fans)
- Electronics (Tell us which devices you prefer and why)
- Pets (Animal lovers needed! Dogs, cats, and other pets)
- Automobiles (Do you own, make payments, or lease your vehicle?)
- Show up at least 10 minutes prior to discussion start time.
- Participate by completing written and oral instructions.
- Complete written survey provided for each panel.
- MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.
- Must have either a smart phone with working camera or webcam on desktop/laptop.
- Must have access to a reliable internet connection
- Desire to fully participate in one or several of the above topics
- Ability to read, understand, and follow oral and written instructions.
- Administrative Assistant experience is not necessary
- Flexibility to take part in discussions online or in-person.
- No commute needed if you choose to work from home remotely.
- No minimum hours. You can do this part-time or full-time
- Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
- You get to review and use new products or services before they are launched to the public.
- $5- 150 (per 1 hour session)
- 300- 850 (multi-session studies)
You must apply on our website and complete questionnaire to see if you qualify.
This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is needed. If you are an administrative assistant or someone just looking for a flexible part time remote work at home job, this is a great way to supplement your income.
Administrative Assistant Admin Work From Home - Part Time Focus Group Panelists
Posted 25 days ago
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Call Center Representative Agent Work From Home - Part Time Remote Focus Group Panelists
Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments.
With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.
Compensation:
$5- 150 (per 1 hour session)
300- 850 (multi-session studies)
Job Requirements:
Show up at least 10 mins before discussion start time.
Participate by completing written and oral instructions.
Complete written survey provided for each panel.
MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.
Qualifications:
Must have either a smartphone with working camera or desktop/laptop with webcam
Must have access to high speed internet connection
Desire to fully participate in one or several of the above topics
Ability to read, understand, and follow oral and written instructions.
Call center representative agent experience is not necessary.
Job Benefits:
Flexibility to take part in discussions online or in-person.
No commute needed should you choose to work from home remotely.
No minimum hours. You can do this part-time or full-time
Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
You get to review and use new products or services before they are released to the public.
You must apply on our website and complete a set of questionnaire to see if you qualify.
This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are a call center representative agent or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.
Administrative Assistant Admin Work From Home - Part Time Focus Group Panelists
Posted today
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Job Description
Now accepting applicants for Focus Group studies. Earn up to $850 per week part-time working from home. Must register to see if you qualify. No Administrative Assistant admin experience needed.
Administrative Assistant Admin Work From Home - Part Time Remote Focus Group Panelists
Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments.
With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.
Compensation:
- $5- 150 (per 1 hour session)
- 300- 850 (multi-session studies)
Job Requirements:
- Show up at least 10 mins before discussion start time.
- Participate by completing written and oral instructions.
- Complete written survey provided for each panel.
- MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.
Qualifications:
- Must have either a smartphone with working camera or desktop/laptop with webcam
- Must have access to high speed internet connection
- Desire to fully participate in one or several of the above topics
- Ability to read, understand, and follow oral and written instructions.
- Administrative assistant admin experience is not necessary.
Job Benefits:
- Flexibility to take part in discussions online or in-person.
- No commute needed should you choose to work from home remotely.
- No minimum hours. You can do this part-time or full-time
- Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
- You get to review and use new products or services before they are released to the public.
You must apply on our website and complete a set of questionnaire to see if you qualify.
This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.
Administrative Assistant Admin Work From Home - Part Time Focus Group Panelists
Posted 4 days ago
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Job Description
Now accepting applicants for Focus Group studies. Earn up to $850 per week part-time working from home. Must register to see if you qualify. No Administrative Assistant admin experience needed.
Administrative Assistant Admin Work From Home - Part Time Remote Focus Group Panelists
Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments.
With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.
Compensation:
- $5- 150 (per 1 hour session)
- 300- 850 (multi-session studies)
Job Requirements:
- Show up at least 10 mins before discussion start time.
- Participate by completing written and oral instructions.
- Complete written survey provided for each panel.
- MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.
Qualifications:
- Must have either a smartphone with working camera or desktop/laptop with webcam
- Must have access to high speed internet connection
- Desire to fully participate in one or several of the above topics
- Ability to read, understand, and follow oral and written instructions.
- Administrative assistant admin experience is not necessary.
Job Benefits:
- Flexibility to take part in discussions online or in-person.
- No commute needed should you choose to work from home remotely.
- No minimum hours. You can do this part-time or full-time
- Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
- You get to review and use new products or services before they are released to the public.
You must apply on our website and complete a set of questionnaire to see if you qualify.
This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.
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Remote Data Entry
Posted today
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Work From Home - Research Panelist / Focus Group (Remote)
Part-Time | Remote Work Opportunity | Flexible Schedule
About This Opportunity
We are seeking dedicated individuals to participate in legitimate market research studies as remote research panelists across the USA. This role involves completing paid surveys, participating in focus groups, and contributing to clinical research studies from the comfort of your home.
Position Overview
As a Research Panelist, you will provide valuable insights through various research methodologies including online surveys, phone interviews, and virtual focus groups. This is an excellent supplemental income opportunity that allows you to work on your own schedule while contributing to important market research initiatives.
Key Activities:
Complete online surveys and questionnaires (5-30 minutes each)
Participate in phone interviews and virtual focus groups
Provide feedback on products, services, and market trends
Maintain accurate records of participation
Follow research protocols and guidelines
Requirements
Essential Qualifications:
Computer or mobile device with reliable internet connection
Quiet workspace free from distractions
Ability to work independently with minimal supervision
Strong reading comprehension and communication skills
Smartphone with camera or webcam for verification purposes
Compensation & Benefits
Earning Potential: $50 to $00 USD per month for regular participants
Survey completion: 0.25 - 5.00 per survey
Focus groups: 50 - 300 per session
Benefits:
Flexible scheduling - work when convenient for you
No commute required - 100% remote work
Skill development in market research and data analysis
Supplemental income opportunity
No educational requirements or previous experience necessary
Work Environment
This is a fully remote, part-time position with flexible hours. Participants typically dedicate 1-3 hours daily to maximize earning potential. Work can be completed evenings, weekends, or during personal downtime.
Application Process
Qualified candidates will undergo a brief verification process to ensure eligibility for research studies. All personal information is kept strictly confidential in accordance with privacy regulations.
Important Note: This position is designed as supplemental income and should not be considered full-time employment. Earnings depend on study availability and individual participation levels.
Supervisor - Data Entry
Posted today
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Job Description
Description
Join the Armour Team Today!
Are you detail-oriented, organized, and passionate about supporting a team in a fast-paced environment? We’re looking for a Driver Check-In Supervisor to lead and support our documentation and check-in processes. In this role, you’ll be at the heart of our operations—ensuring accuracy, efficiency, and smooth collaboration between drivers, staff, and customers.
Position Overview: The Driver Check-In Supervisor oversees the daily check-in process for drivers, ensuring all paperwork, system updates, and customer documentation are completed accurately and on time. This role combines supervisory leadership with hands-on responsibilities, making it an excellent opportunity for someone who enjoys balancing team management with operational support.
Key Responsibilities
- Review drivers’ paperwork to confirm all Bills of Lading (BOLs) and delivery documents are complete and accurate.
- Verify delivery trip details in TruckMate and ensure updates are properly recorded.
- Record payments received and update freight bill notes accordingly.
- Manage freight bill entry and process Proof of Delivery (POD) documents.
- Maintain and prepare customer reports using Excel.
- Provide coaching, training, and day-to-day support to staff to ensure consistency and compliance.
- Act as a point of escalation for documentation or system-related issues.
- Work collaboratively with operations and customer service to quickly resolve discrepancies.
- Monitor workloads and deadlines to keep tasks on track.
What You’ll Bring
- Strong attention to detail, with the ability to juggle multiple priorities in a busy environment.
- Effective leadership skills—you know how to motivate, coach, and guide a team to success.
- Excellent communication and interpersonal skills, with confidence interacting with drivers, staff, and customers.
- Proficiency in Microsoft Office, especially Excel.
- Experience with TruckMate is an asset.
- Knowledge of freight, logistics, or transportation documentation is preferred.
Administrative Assistant Admin Work At Home - Part-Time Online Focus Group Panel
Posted 2 days ago
Job Viewed
Job Description
We are looking for people to join national and local paid focus groups, clinical trials, and market research studies. Most of our opportunities allow you to participate online from home, though some in-person options are available. It's a great chance to make extra income from the comfort of your home.
Compensation:
$5- 150 for each 1-hour session
300- 750 for multi-session studies
Job Requirements:
Arrive at least 10 minutes before your session starts
Follow all written and oral instructions
Complete any surveys provided for each panel
If products or services are supplied, you must use them and be prepared to discuss your experience prior to the session
Qualifications:
A smartphone with a camera or a desktop/laptop with a webcam
Access to high-speed internet
Willingness to fully engage in one or more of the topics
Ability to follow instructions, both written and verbal
No prior administrative assistant experience needed
Job Benefits:
Flexibility to work online from home or attend in-person sessions
No commuting if you choose remote work
Flexible hours—part-time or full-time availability
Receive free samples from our partners in exchange for your honest feedback
Be among the first to test new products or services before they hit the market
If you’re looking for part-time, full-time, or temporary work, this position offers the flexibility you need. Whether you’re an administrative assistant or just seeking flexible, remote work, it’s a great way to supplement your income. Apply on our website and complete the questionnaire to see if you qualify!