8 Administrative Positions jobs in Halifax

Job Description

Job Description

Administrative Assistant

Are you an organized, proactive, and detail-oriented professional looking for a rewarding role? Join our dynamic virtual team in Halifax as an Executive Assistant and play a pivotal role in supporting our partners and enhancing our firm’s operations. As a virtual firm, you’ll have the flexibility of working from your dedicated home office while actively visiting staff and clients as required.

What You’ll Do:

• Communication Management: Answer and forward calls professionally during business hours, manage emails for partners, and proactively respond or take necessary action.
• Administrative Support: Schedule meetings, organize travel arrangements, manage calendars, and efficiently handle errands and tasks requiring driving.
• Financial Administration: Pay company bills promptly, ensuring accuracy and timeliness.
• Workflow & Quality Assurance: Oversee our workflow management software, generate regular reports, set up workflows, obtain signatures on documents, and maintain high-quality standards through quality assurance processes.

What You’ll Bring:

• Previous experience as an Executive Assistant specifically within an accounting firm with at least 10 employees.
• Excellent communication skills, both written and verbal.
• Strong organizational and multitasking abilities with meticulous attention to detail.
• Familiarity with accounting workflow management software.
• A valid driver’s license and reliable vehicle (required).
• Demonstrated ability to maintain confidentiality and handle sensitive information responsibly.
• A fully equipped and dedicated home office.

Why Join Us:

• Competitive salary: $65,000 to $75,000 per year, commensurate with experience.
• Four weeks paid vacation per year.
• Health Spending Account
• Supportive, professional, and growth-oriented virtual work environment.
• Opportunity to directly impact firm efficiency and success.

If you are a motivated self-starter who thrives in a fast-paced environment and enjoys working collaboratively to achieve business goals, we want to hear from you!

Company Description

Work from home CPA firm offering private client services to businesses across Canada.

Company Description

Work from home CPA firm offering private client services to businesses across Canada.

"We're in the business of limitless potential. From iconic designs to monumental ground breakings, we believe the best solutions are the product of diverse perspectives. By managing capital programs and projects as if they were our own, our project management business, and technical experts work with clients to strategize, plan, and implement projects that help them achieve their organization's objectives. Our award-winning team has managed thousands of projects across all sectors?-?hospitals, airports, and entire university campuses; infrastructure like mass transit and water-treatment facilities; and energy and resource assignments, from mines to wind farms. Join an award-winning team of program and project management specialists that are passionate to bring transformational project solutions to life.
**Your Opportunity**
Are you an approachable, highly organized, resourceful individual, capable of anticipating needs and managing your time wisely? Do you thrive in a fast-paced environment and able to juggle multiple deliverables simultaneously? Stantec is seeking a Project Administrative Assistant for our Program Management Team to successfully support the delivery of major capital projects. The Project Administrative Assistant will be under the direction of the Senior Project Manager Construction Site Manager (CSM) supporting a large infrastructure program that Stantec is currently on assignment with. A background of working in large infrastructure programs preferably in mass transit systems complex healthcare projects would be preferred.
**Your Key Responsibilities**
* Responsible for the admin support of multiple projects and project teams.
* Prepare, distribute, track and file project documents such as memos, minutes, emails, letters, contracts, progress reports, technical reports, specifications, data sheets, amendments, drawing lists, etc., ensuring project deadlines are met.
* Maintain and update organization charts and flow charts. Produce quality documentation, ensuring project templates and requirements are adhered to.
* Provide Document Control support for specific projects and programs, as required, including document filing, organizing, etc.
* Ensure corporate policies and procedures are being adhered to.
* Other tasks as required "
"Your Capabilities and Credentials
* Minimum of 2 5 years administrative work and related experience.
* Good written and verbal communication skills.
* Strong organizational, interpersonal, skills.
* Proficiency and strong knowledge of Microsoft Office.
* Positive attitude with strong relationship building skills.
* Must have good interpersonal skills.
* Must be able to successfully work both collaboratively and independently, remotely and in-person.
* Demonstrated ability to handle multiple priorities and assignments.
* Must be detail-oriented and resourceful.
* Ability to solve problems.
* Prior experience working on large infrastructure programs preferably in mass transit systems complex healthcare projects.
* Prior knowledge of documentation/ revision control is preferred.
* Prior work in documentation control/project assistance role is a plus.
* Good analytical skills.
* Experience with file management and processes using E-builder is considered an asset.
**Education and Experience**
* Technical degree/diploma/certificate or equivalent in related fields: or equivalent combination of
**Education and Experience**
Minimum of 2 years in a project administration, project coordinator or similar role.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. "
**Primary Location:** Canada | NS | Dartmouth
**Organization:** BC-1401 Buildings-CA Atlantic Canada
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 16/06/2025 02:06:25
**Req ID:** REQ250001Q3

Job Description

Job Description

Avant Respiratory is committed to changing the lives of Canadians through exceptional sleep and respiratory care. Driven by a culture of growth and innovation, our team strives to promote healthier living, one breath and one night’s sleep at a time.

We provide clinical consultation, diagnostic services (sleep testing) and treatment for a wide range of sleep disorders.

This is a great opportunity if you are looking for a meaningful career with competitive compensation and excellent work/life balance.

Position Description:

• Greet patients and visitors in a welcoming and professional manner.
• Answer and respond to phone and email inquiries.
• Schedule sleep testing and other clinic appointments.
• Manage and maintain multiple daily appointment schedules.
• Maintain accurate patient records in the electronic medical record system.
• Process billing and assist patients with insurance claims and pre-approvals.
• Provide support to our patients throughout their diagnosis, treatment, and ongoing follow-up care.
• Educate patients on proper equipment care and maintenance.
• Collaborate with healthcare providers to ensure timely communication regarding patient care.
• Sanitize, maintain and prepare medical equipment.
• Provide support to our Respiratory Therapists and other team members.
• Perform other administrative tasks as needed to support office operations.

Position Qualifications:

• Minimum 1 year of professional administrative experience is required.
• Minimum 1 year of customer service experience is required.
• Experience with MS Office and the willingness to learn other medical software programs as required for the position.
• Familiarity with electronic medical records (EMR) systems, particularly Accuro, is an asset.
• Excellent communication skills with the ability to work independently and collaboratively in a team-oriented environment.
• The ability to multitask effectively while maintaining attention to detail in a fast-paced setting.
• The ability to be adaptable in an ever-evolving workplace environment.
• Exceptional organization & time management skills.

Avant Respiratory Offers:

• Competitive Salary
• Comprehensive Benefits Plan
• RRSP Matching Program
• Health Life insurance
• Dental and Vision
• On-site parking
• Excellent Work/Life balance

Job Type: Full Time/Permanent
Schedule: 8-hour shift, Monday to Friday
Location: Halifax, NS (with flexibility to work in Dartmouth)
Wage: From $18.50/hour
 

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Job Description

Job Description

Maternity Leave coverage temporary September 15, 2025 to November 30, 2026.

The primary function of the Accounts Receivable/Accounts Payable Associate is to support the Division locations daily administration functions. The ideal Accounts Receivable/Accounts Payable Associate is an effective communicator who can work well in a fast-paced team environment and adapt to changes with minimal disruption to daily duties and processes. The chosen candidate must have prior experience with AR/AP data entry. They can work within a team-based culture, have strong analytical skills, and can focus on conversations to consider the information needed and then provide the results required.

Core Competencies

• Communication/Teamwork

• Critical Thinking/Analytical Skills

• Technical Skills Excel

• Problem Solving

• Fluency with data & Metrics

• Logic/Result Focus

• Creative and Innovative Thinking

• Prioritization

Performance Requirements

• Manage flow of paperwork and filing

• A/R review and collect accounts as required as well as take/post payments and take payments to the bank.

• A/P process product receiving paperwork to receive materials.

• A/P post and process small bills and employee expenses.

• Administer inventory counts/cycle counts. Make inventory adjustments.

• Invoice sales invoices including posting freight to the orders.

• Generate sales journal reports for management.

• Administer timecards for head office.

• Perform related clerical duties such as faxing and photocopying.

• Working with other regional branches as it relates to shared expenses.

Standards of Performance

• Minimum of 2 years AR/AP administration.

• Strong computer skills

• Adhere to all Health & Safety policies & procedures.

• Strong verbal and written skills to communicate with all levels of the organization.

• Self-motivated, with high energy and an engaging level of enthusiasm.

Work Conditions

• Full-time Monday to Friday 8:00 a.m. to 5:00 p.m. and any overtime as required.

• Report directly to Division Manager.

• Maternity Coverage - Temporary September 15, 2025 to November 30, 2026.

Now accepting applicants for Focus Group studies. Earn up to $850 per week part-time working from home. Must register to see if you qualify. No Call Center Representative Agent experience needed.

Call Center Representative Agent Work From Home - Part Time Remote Focus Group Panelists

Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments.

With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.

Compensation:
$5- 150 (per 1 hour session)
300- 850 (multi-session studies)
Job Requirements:
Show up at least 10 mins before discussion start time.
Participate by completing written and oral instructions.
Complete written survey provided for each panel.
MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.
Qualifications:
Must have either a smartphone with working camera or desktop/laptop with webcam
Must have access to high speed internet connection
Desire to fully participate in one or several of the above topics
Ability to read, understand, and follow oral and written instructions.
Call center representative agent experience is not necessary.
Job Benefits:
Flexibility to take part in discussions online or in-person.
No commute needed should you choose to work from home remotely.
No minimum hours. You can do this part-time or full-time
Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
You get to review and use new products or services before they are released to the public.
You must apply on our website and complete a set of questionnaire to see if you qualify.

This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are a call center representative agent or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.

We're now accepting participants for focus group studies! You can earn up to $750 per week working part-time from home. Simply register to see if you qualify—no experience as an administrative assistant is necessary.

We are looking for people to join national and local paid focus groups, clinical trials, and market research studies. Most of our opportunities allow you to participate online from home, though some in-person options are available. It's a great chance to make extra income from the comfort of your home.

Compensation:

$5- 150 for each 1-hour session
300- 750 for multi-session studies

Job Requirements:
Arrive at least 10 minutes before your session starts
Follow all written and oral instructions
Complete any surveys provided for each panel
If products or services are supplied, you must use them and be prepared to discuss your experience prior to the session

Qualifications:
A smartphone with a camera or a desktop/laptop with a webcam
Access to high-speed internet
Willingness to fully engage in one or more of the topics
Ability to follow instructions, both written and verbal
No prior administrative assistant experience needed

Job Benefits:
Flexibility to work online from home or attend in-person sessions
No commuting if you choose remote work
Flexible hours—part-time or full-time availability
Receive free samples from our partners in exchange for your honest feedback
Be among the first to test new products or services before they hit the market

If you’re looking for part-time, full-time, or temporary work, this position offers the flexibility you need. Whether you’re an administrative assistant or just seeking flexible, remote work, it’s a great way to supplement your income. Apply on our website and complete the questionnaire to see if you qualify!

Now accepting applicants for Focus Group studies. Earn up to $850 per week part-time working from home. Must register to see if you qualify. No Call Center Representative Agent experience needed.

Call Center Representative Agent Work From Home - Part Time Remote Focus Group Panelists

Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments.

With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.

Compensation:
$5- 150 (per 1 hour session)
300- 850 (multi-session studies)
Job Requirements:
Show up at least 10 mins before discussion start time.
Participate by completing written and oral instructions.
Complete written survey provided for each panel.
MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.
Qualifications:
Must have either a smartphone with working camera or desktop/laptop with webcam
Must have access to high speed internet connection
Desire to fully participate in one or several of the above topics
Ability to read, understand, and follow oral and written instructions.
Call center representative agent experience is not necessary.
Job Benefits:
Flexibility to take part in discussions online or in-person.
No commute needed should you choose to work from home remotely.
No minimum hours. You can do this part-time or full-time
Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
You get to review and use new products or services before they are released to the public.
You must apply on our website and complete a set of questionnaire to see if you qualify.

This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are a call center representative agent or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.