23 Administrative Staff jobs in Hamilton

Job Description

We are seeking a reliable, organized, and proactive Office Administrator to join our team. Administrators are vital to the success of our business model, playing a key role in both internal operations and client-facing excellence. In this position, you will work closely with various internal teams to generate new ideas and drive efficiencies that enhance our overall client experience.

This role requires strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. The Administrative Assistant role is central to maintaining the smooth flow of office operations while contributing to broader organizational goals.

Responsibilities:

• Perform a variety of challenging administrative duties in the pre and post-sale environment
• Process multiple priorities in a fast paced environment
• Provide valuable support to our global sales team and their dynamic customers
• Enter data accurately and efficiently into various admin platforms
• Other duties as required 

Qualifications:

• Post Secondary Education in related field (Business, Administration) or related experience
• Superior organizational skills, and problem-solving abilities
• Excellent verbal and written communication skills, time management skills and interpersonal skills
• Knowledge of Microsoft Excel, Word, and Outlook

What we Offer:

• Employer funded benefits program 
• Competitive total compensation package
• Work-Life Balance
• Employee assistance plan
• Employee Discount Platform 
• Career Progression 
• Casual Work Environment 
• Social Events and Sports Teams

About Us:

Evertz Microsystems (TSX:ET) is a leading global manufacturer of broadcast equipment and solutions that deliver content to television sets, on-demand services, WebTV, IPTV, and mobile devices (like phones and tablets). Evertz has expertise in delivering complete end-to-end broadcast solutions for all aspects of broadcast production including content creation, content distribution and content delivery.

Considered as an innovator by their customers, Evertz delivers cutting edge solutions that are unmatched in the industry in both hardware and software. Evertz delivers products and solutions that can be found in major broadcast facilities on every continent. Evertz’ customer base also includes telcos, satellite, cable TV, and IPTV providers.

With over 2,000 employees, that include hardware and software engineers, Evertz is one of the leaders in the broadcast industry. Evertz has a global presence with offices located in: Canada, United States, United Kingdom, Germany, United Arab Emirates, India, Hong Kong, China, Singapore, and Australia. Evertz was named one of Canada’s 50 Best Managed Companies, which recognizes excellence in Canadian-owned and Canadian-managed companies. Canada’s 50 Best Managed Companies identifies Canadian corporate success through companies focused on their core vision, creating stakeholder value and excelling in the global economy.

Evertz makes certain there is an equal employment opportunity for all employees and applicants for employment, including persons with disabilities. In compliance with AODA, Evertz will strive to provide accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to a disability during the recruitment process, please notify Human Resources upon scheduling your interview.

Thank you for considering a career with Evertz!

Please note, this email address will only respond to requests regarding privacy concerns. This inbox will not respond to job applications, resumes, or questions regarding an application. When you apply to a job on this site, the personal data contained in your application will be collected by Evertz Microsystems Ltd (“Controller”), which is located at 5292 John Lucas Drive, Burlington, Ontario, Canada and can be contacted by emailing Controller’s data protection officer is Nadiera Toolsieram, who can be contacted at Your personal data will be processed for the purposes of managing Controller’s and its' subsidiaries' and affiliates' recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment.

A complete privacy policy can be found at

Your personal data will be retained by Controller as long as Controller determines it is necessary to evaluate your application for employment. Under the GDPR, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have to right to data portability. In addition, you may lodge a complaint with an EU supervisory authority.

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• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 1 year to less than 2 years
• Tasks
  
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Support for newcomers and refugees
  
• Supports newcomers and/or refugees with foreign credential recognition
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
• Support for Indigenous people
  
• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
• Work Term: Permanent
• Work Language: English
• Hours: 30 to 35 hours per week

Job Description

Mores Custom Made Textiles is a fast-growing Burlington-based window coverings distributor with an exclusive North American partnership with Vadain (a manufacturer of custom draperies, roman shades, and pillows). We are the North American presence for this company, servicing the day-to-day relations with dealers who employ shop-at-home decorators who sell directly to homeowners. These custom drapes and shades are huge in Europe, and Mores is growing fast by making it possible for North Americans to bring some European flair into their homes at affordable prices. If you are a super organized and service-oriented go-getter whose favourite channel is HGTV (if you aren’t reading House and Home magazine), this is a terrific chance to get involved with the creative and exciting home décor industry.  We have a critical new role in our growing organization, the Administrative Coordinator/Bookkeeper, that we need to fill right away.  The core competency of Mores is customer service. Being responsive, solution-oriented, and meticulous (about everything) is critical. The shop-at-home consultants that we work with across the US and Canada have a lot of other window coverings they can sell, so they need to feel confident in our ability to efficiently deliver great products and provide any support they could possibly need. This role, more than any other in our company, is the linchpin for our shop-at-home consultants to want to work with us. What’s the job? The regular responsibilities of the Administrative Coordinator & Bookkeeper will focus on the following responsibilities:  Bookkeeping, Ordering & General Administration: Nearly every transaction in the company will go through you, including all invoicing and credit card processing, and the accompanying filing and paperwork. This part of the role is about maintaining a pristine client database, keeping up efficient office processes, and helping with the day-to-day tasks, bookkeeping and projects of a small business. Shipping & Delivery Administration: Our products ship direct from the mill to the customer so we are in constant contact with the manufacturing plant in regards to planning, scheduling, and detailed communication so the orders are being delivered on time to the customers.  The key for success in this part of the job is the ability to multi-task and be highly precise and mistake-free in managing the details. Customer Service: This is about promptly assisting our shop at home consultants in the US and Canada by phone or email with a wide range of things, from product and online ordering questions (e.g. can I have this option with this product?), to problem resolution (e.g. damaged blinds), invoices, and delivery schedules. What is great about this job? Our Top 7 reasons: 1.    Be in an influential position on the ground floor of a growing company 2.    Work in the always interesting home decorating industry 3.    Really impact the success of the company – this role is critical! 4.    Able to work independently, with lots of autonomy and no micro-management 5.    Call the job whatever you want (we’re not married to Client Services Lead) 6.    We have a flexible, casual workplace – and we like to have fun! 7.    Get your own office!  Who is the right candidate for the job? From a personality point of view, someone who will love this job is a people person – you really enjoy helping others, solving problems, and going the extra mile wherever and whenever you can – just because it makes someone else happy. At the same time, there are a lot of moving parts as well as activities requiring strong attention to detail, so the right candidate is also exceptionally well organized and detail-oriented. You love making sure things run smoothly and you never make careless errors. And finally, because we are often on the road and unavailable for constant check-ins, the right person for this job is very comfortable working autonomously. There will be lots of people to interact with over the phone or email, but maybe no one else in the office but you on many days. Here is the specific experience we’re looking for: * Previous experience in some kind of an admin, bookkeeping, or back-office operations role * Any previous experience in a customer service, hospitality, or sales role * Demonstrated interest or experience with home decorating, interior design or textiles * Experience with Microsoft Office (especially Outlook, Word, Excel and PowerPoint) and generally solid computer proficiency * Previous experience with Quickbooks (or some other small business accounting software) would be excellent (but not necessary) How to apply? Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results. If you want to include a cover letter describing why you want this job and would be good for it, we’d love to read it. We value diversity and inclusion and encourage all qualified people to apply. We will review applications as they are received and look forward to hearing from you.

Job Description

Administrative & Gardening Support - Hybrid

About the Role:
Sakura Gardens is seeking a dynamic, hands-on team member to join us in a unique hybrid role that blends office administration with hands-in-the-soil gardening support. If you're someone who enjoys switching between the desk and the outdoors—and thrives in a well-organized environment—you might be the perfect fit.

This is a full-time position that will shift to part-time hours at the beginning of December with a break from approximately December 15 to January 7. During the winter months, all part-time work would be conducted in-office only.

Key Responsibilities:

Administrative Support

• Coordinate daily office operations to keep everything running smoothly.
• The admin role should also include helping with receipts and running reports in Quickbooks, so some basic bookkeeping experience

• Maintain organized filing systems and help optimize workflow efficiency.

• Act as the communication bridge between office staff and field teams.

• Take and distribute meeting notes to ensure everyone stays aligned.

• Keep accurate employee and project records.

• Support post-project documentation, material tracking, and inventory management.

• Assist with recruiting: post jobs, screen applications, and schedule interviews.

• Support onboarding of new team members, ensuring all paperwork and training steps are complete.

• Maintain HR records including certifications and performance evaluations.

Gardening & Field Support

• Assist with garden care: weeding, pruning, fertilizing, and perennial maintenance.

• Operate small landscaping tools like backpack blowers and hedge trimmers.

• Help plant and care for trees, shrubs, annuals, and perennials.

• Support garden installation: site prep, digging, planting, and mulching.

Qualifications:

Education

• High school diploma required.

• Associate’s or Bachelor’s degree in Business Administration or a related field is a plus.

Experience & Skills

• At least 2 years of administrative or office management experience, ideally in landscaping or a service-based industry.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Strong multitasking, organizational, and communication skills.

• Comfortable working both indoors and outdoors in varying weather conditions.

• A team player with a proactive, can-do attitude.

Why Join Us?
At Sakura Gardens, we’re a close-knit team that values versatility, attention to detail, and a shared love for beautiful outdoor spaces. This is a great opportunity to grow with a company that appreciates both administrative expertise and a hands-on approach to landscaping.

Job Description

Administrative Assistant- Life Insurance - Full Time Administration Assistant for our Life Insurance Specialist

About Our Company:

Wayne Nichols Insurance & Financial Services Ltd., is committed to empowering growth and innovation. We work with a team of talented, motivated individuals who share our passion for efficiency and excellence. As a forward-thinking company, we prioritize a positive workplace culture and opportunities for career advancement, making Wayne Nichols Insurance & Financial Services Ltd. a place where you can truly thrive.

Location: 403A-55 Head St Dundas, Ontario

Hours: Full-Time, Monday through Friday, 9AM to 5PM

Job title: Administrative Assistant- Life Insurance

About Our Company:

At Wayne Nichols Insurance & Financial Services Ltd., we’re committed to empowering growth and innovation. We work with a team of talented, motivated individuals who share our passion for efficiency and excellence. As a forward-thinking company, we prioritize a positive workplace culture and opportunities for career advancement, making Wayne Nichols Insurance & Financial Services Ltd. a place where you can truly thrive.

Location: 403A-55 Head St Dundas, Ontario

Hours: Full-Time, Monday through Friday, 9AM to 5PM

Job Description:

Join us as an administrative assistant, where you’ll play an essential role in supporting our team and ensuring smooth operations for our Team. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We’d love to hear from you if you’re organized, proactive, and ready to grow with us.

Job Responsibilities and Tasks:

• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication.
• Liaise with vendors and clients, providing excellent customer service.
• Maintain office supplies and manage inventory.

Required Skills and Qualifications:

• Proven experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; associate or bachelor’s degree preferred.

Education and Experience Requirements:

• High school diploma or equivalent
• BA in finance, business, economics, or a related field is preferred
• Provincial license- LLQP is an asset
• Continuing education credits

Salary: Base wage plus oppurtunity for Monthly Production Bonus, and Annual Bonus

• Health, dental, Disability insurance
• Generous vacation schedule
• Retirement plan with company match
• Professional development opportunities
• Employee assistance program

Work Environment & Culture

At our company, we truly value a healthy, happy, and stable work environment. We are looking for someone who can thrive as part of a supportive team—someone who is not only skilled, but also collaborative, respectful, and positive. We take care of each other and our customers, and we believe that when our team is thriving, great things happen.

We prioritize quality of life in the workplace and aim to create an atmosphere where people enjoy coming to work every day. If you are looking for a role where you can grow, feel supported, and be part of something meaningful, we would love to meet you.

Application Information:

Ready to join our team? Then apply now by submitting your application, including your resume and a cover letter. Candidates selected for consideration will be contacted for an initial interview, followed by a second interview if applicable. We look forward to receiving your application.

Job Description

Administrative & Gardening Support - Hybrid

About the Role:
Sakura Gardens is seeking a dynamic, hands-on team member to join us in a unique hybrid role that blends office administration with hands-in-the-soil gardening support. If you're someone who enjoys switching between the desk and the outdoors—and thrives in a well-organized environment—you might be the perfect fit.

This is a full-time position that will shift to part-time hours at the beginning of December with a break from approximately December 15 to January 7. During the winter months, all part-time work would be conducted in-office only.

Key Responsibilities:

Administrative Support

• Coordinate daily office operations to keep everything running smoothly.
• The admin role should also include helping with receipts and running reports in Quickbooks, so some basic bookkeeping experience

• Maintain organized filing systems and help optimize workflow efficiency.

• Act as the communication bridge between office staff and field teams.

• Take and distribute meeting notes to ensure everyone stays aligned.

• Keep accurate employee and project records.

• Support post-project documentation, material tracking, and inventory management.

• Assist with recruiting: post jobs, screen applications, and schedule interviews.

• Support onboarding of new team members, ensuring all paperwork and training steps are complete.

• Maintain HR records including certifications and performance evaluations.

Gardening & Field Support

• Assist with garden care: weeding, pruning, fertilizing, and perennial maintenance.

• Operate small landscaping tools like backpack blowers and hedge trimmers.

• Help plant and care for trees, shrubs, annuals, and perennials.

• Support garden installation: site prep, digging, planting, and mulching.

Qualifications:

Education

• High school diploma required.

• Associate’s or Bachelor’s degree in Business Administration or a related field is a plus.

Experience & Skills

• At least 2 years of administrative or office management experience, ideally in landscaping or a service-based industry.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Strong multitasking, organizational, and communication skills.

• Comfortable working both indoors and outdoors in varying weather conditions.

• A team player with a proactive, can-do attitude.

Why Join Us?
At Sakura Gardens, we’re a close-knit team that values versatility, attention to detail, and a shared love for beautiful outdoor spaces. This is a great opportunity to grow with a company that appreciates both administrative expertise and a hands-on approach to landscaping.

Job Description

We are seeking a reliable, organized, and proactive Administrative Assistant to join our team. Administrators are vital to the success of our business model, playing a key role in both internal operations and client-facing excellence. In this position, you will work closely with various internal teams to generate new ideas and drive efficiencies that enhance our overall client experience.

This role requires strong communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. The Administrative Assistant role is central to maintaining the smooth flow of office operations while contributing to broader organizational goals.

Responsibilities:

• Perform a variety of challenging administrative duties in the pre and post-sale environment
• Process multiple priorities in a fast paced environment
• Provide valuable support to our global sales team and their dynamic customers
• Enter data accurately and efficiently into various admin platforms

Qualifications:

• College Education in related field (Business, Administration) or related experience
• Superior organizational skills, and problem-solving abilities
• Excellent verbal and written communication skills, time management skills and interpersonal skills
• Knowledge of Microsoft Excel, Word, and Outlook

What we Offer:

• Employer funded benefits program 
• Competitive total compensation package
• Work-Life Balance
• Employee assistance plan
• Employee Discount Platform 
• Career Progression 
• Casual Work Environment 
• Social Events and Sports Teams
• Onsite Counsellor 

About Us:

Evertz Microsystems (TSX:ET) is a leading global manufacturer of broadcast equipment and solutions that deliver content to television sets, on-demand services, WebTV, IPTV, and mobile devices (like phones and tablets). Evertz has expertise in delivering complete end-to-end broadcast solutions for all aspects of broadcast production including content creation, content distribution and content delivery.

Considered as an innovator by their customers, Evertz delivers cutting edge solutions that are unmatched in the industry in both hardware and software. Evertz delivers products and solutions that can be found in major broadcast facilities on every continent. Evertz’ customer base also includes telcos, satellite, cable TV, and IPTV providers.

With over 2,000 employees, that include hardware and software engineers, Evertz is one of the leaders in the broadcast industry. Evertz has a global presence with offices located in: Canada, United States, United Kingdom, Germany, United Arab Emirates, India, Hong Kong, China, Singapore, and Australia. Evertz was named one of Canada’s 50 Best Managed Companies, which recognizes excellence in Canadian-owned and Canadian-managed companies. Canada’s 50 Best Managed Companies identifies Canadian corporate success through companies focused on their core vision, creating stakeholder value and excelling in the global economy.

Evertz makes certain there is an equal employment opportunity for all employees and applicants for employment, including persons with disabilities. In compliance with AODA, Evertz will strive to provide accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to a disability during the recruitment process, please notify Human Resources upon scheduling your interview.

Thank you for considering a career with Evertz!

Please note, this email address will only respond to requests regarding privacy concerns. This inbox will not respond to job applications, resumes, or questions regarding an application. When you apply to a job on this site, the personal data contained in your application will be collected by Evertz Microsystems Ltd (“Controller”), which is located at 5292 John Lucas Drive, Burlington, Ontario, Canada and can be contacted by emailing Controller’s data protection officer is Nadiera Toolsieram, who can be contacted at Your personal data will be processed for the purposes of managing Controller’s and its' subsidiaries' and affiliates' recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment.

A complete privacy policy can be found at

Your personal data will be retained by Controller as long as Controller determines it is necessary to evaluate your application for employment. Under the GDPR, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have to right to data portability. In addition, you may lodge a complaint with an EU supervisory authority.

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Job Description

ABOUT THE ROLE

Alberici Constructors Ltd. is looking for a Project Services Administrative Assistant to join our growing team! The Project Services Administrative Assistant thrives in a fast-paced construction environment, ensuring smooth coordination of activities and communications within the portfolio. The role provides clerical support and logistical coordination to the VP, Project Services, as well as department managers in the portfolio (safety, marketing, quality, purchasing, technology & innovation and estimating) including scheduling, document management, data analysis, communication/presentation preparation, and logistical event and training coordination.

This position is primarily office-based in Burlington, Ontario, with occasional visits to project sites. Flexible work arrangements including remote work may be available, in alignment with business needs and the company’s remote work policy.

Key Responsibilities

• Provide administrative support to the project services portfolio, including safety, marketing, quality, purchasing, technology & innovation, estimating and pre-construction teams
• Provide high-level administrative support to the VP, Project Services
• Manage calendars and scheduling for department managers within the project services portfolio; includes scheduling of meetings, taking minutes, training and site visits
• Coordinate travel arrangements, including hotel and transportation bookings
• Provide logistical coordination of safety events and training; may include booking venues, liaison with venue coordinators, logistics both onsite and offsite locations
• Organize, update and maintain safety and project documentation, including certificates for legislative compliance, logging and updating policies and procedures, ensuring safety protocols are posted and stored appropriately
• Document control and filing management for correspondence of project services functions
• Data entry and data management using MS Excel
• Prepare communications using MS Office Suite, including preparing PowerPoint Presentations and reports
• Assist with general office administration tasks
• Supports team initiatives, events and process improvements
• Act as a core team member of the project services team, providing support and guidance to other team members, creating a collaborative and productive team environment
• Contribute positively to Alberici’s culture, values, and safe environment
• Coordinate and schedule training / certification upgrades

Qualifications & Experience

• Diploma in an office administration, construction management, or related field preferred
• Minimum of 3 years related experience required, in an office environment providing administrative support to multiple leaders or programs
• Construction and/or safety experience considered an asset
• Experience serving as a Joint Health & Safety Committee member or Worker Health & Safety Representative considered an asset
• Strong organizational skills with ability to manage multiple priorities
• High proficiency in Microsoft Office Suite including Word, Excel, PowerPoint and Outlook; project management tools considered an asset
• Excellent written and verbal communication skills
• Detail-oriented with high degree of accuracy
• Team player with positive, proactive approach