15 Administrative Support jobs in Canada

Job Description

ABOUT THIS CAREER OPPORTUNITY

Canadian Base Operators' Southport team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. As a proud partner with Kelowna Aerospace Defence Programs, we deliver numerous support services tailored to our client, the Royal Canadian Air Force (RCAF).

The Administrative Support position is a full-time, 20-month term located in Southport, MB and reports directly to the Client Services Supervisor. Their primary focus is to provide administrative and office support to internal and external personnel. Duties and responsibilities include but are not limited to:

• Prepare routine reports and letters.
• Process reports and bookings in hotel software.
• Process claims, course reports and travel arrangements for staff and students.
• Transcribe and prepare meeting minutes.
• Prepare documents and welcome packages for new students.
• Conduct orientation briefings for new student courses.
• Assist with stocking supplies in other departments.
• Maintain reference library publications.
• Create building access cards and photo IDs for staff and students.
• Sort and distribute incoming regular and electronic mail. Coordinate the flow of information internally and with other departments.
• Provide back-up for the other Client Services personnel.
• Order and replenish office supplies.
• Maintain routine records, telephone lists and files.
• Answer enquiries, including telephone calls and emails by providing accurate information and relay any messages as necessary in a timely and polite manner; and
• Greet vendors, customers, and visitors in a courteous and professional manner.

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Customer Focus
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and respects others

EDUCATION REQUIREMENTS

• High School Diploma or equivalent
• Certificate in the administrative field or related an asset

WORK EXPERIENCE REQUIREMENTS

• 1-3 years of administrative experience in an office environment
• Knowledgeable of RCAF administrative functions and processes an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• High attention to detail and accuracy
• Intermediate use of MS Office (Word, Excel, Outlook, Teams)
• Organized and demonstrated time management
• Works effectively with shifting priorities
• Self-motivated, reliable and resourceful
• Exceptional verbal and written communication
• Eligible to obtain an Enhanced Reliability Clearance by the Canadian Industrial Security Directorate

Due to many mandatory vaccination requirements at client projects / facilities, in order to provide substantial employment by ensuring compliance with our clients' mandates, the successful candidate may be required to validate full vaccination prior to hire.

Canadian Base Operators welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

#LI-LM2

Job Description

Who we are:

For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It's a place where you can genuinely make an impact – and be recognized for it.

We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.

Your role:

Are you someone who thrives on keeping things running like a well-oiled machine, who can juggle multiple tasks simultaneously, while making it look effortless? Then this is the ideal opportunity! This role is the organizational backbone of our department and works closely with leaders and other team members to ensure deadlines are met, projects stay on track, and no details slip through the cracks. If you enjoy a challenging environment and problem solving, you'll feel right at home here.

The Data Services team provides audit, eDiscovery, and data migration support to our global customer base. The team is a specialized professional services department that delivers service and industry expertise on data management inquiries for compliance, legal, and business purposes. You would provide operational support to the Data Services department by completing administrative tasks such as billing, shipping, reporting, and case creation, in addition to overseeing all data room requirements, such as inventory, procurement, maintenance, and physical media handling.

Your job:

Monitoring

• Ensure all security protocols are implemented and maintained for compliance with internal and external audit requirements.
• Participate in organization-wide quarterly audits to ensure adherence to ISO 27001 controls.
• Support the business and department in providing examples of controls and artifacts for regularly performed external audits.
• Track incoming and outgoing shipments.

Maintenance

• Manage internal and external assets, including data sanitization and physical media destruction.
• Assist with hardware and software lifecycle management.
• Catalogue, format, and encrypt media as needed.
• Support ad-hoc department requests such as mounting / dismounting hard drives from workstations.
• Assist with process improvement initiatives to strengthen business continuity and risk management.
• Perform routine inventory management for internal supplies and equipment.

Administration

• Provide administrative assistance and support to the Data Services team.
• Salesforce case creation, billing, and data entry.
• Management and tracking of Courier and Customs policies, procedures, and pricing.
• Provide documentation support to the Data Services team (e.g. meeting minutes, Salesforce reporting & dashboards).
• Compile, coordinate, analyze, distribute, and validate department reports on an on-going and timely basis.
• Ensure prompt communication and updates relevant to business processes and activities.
• Work closely with Global Relay's Administration department to coordinate incoming and outgoing deliveries.
• Coordinate media transfers with internal departments across global offices.

Training

• Train team members on Secure Data Room procedures & protocols as required.
• Ensure all documentation and training materials related to Secure Data Room assets are up to date and complete.
• Support training of new hires on all department admin processes and responsibilities.

About you:

• Post-secondary education; undergraduate degree or equivalent experience.
• Minimum of 1 to 2 years of experience in a dynamic office environment desired.
• Previous fstration experience with the ability to manage multiple projects simultaneously desired.
• Excellent attention to detail and ability to work within defined legal policies and procedures.
• Strong written and verbal communication in English.
• Excellent time management skills.
• Prior experience of Microsoft Office (Outlook, Excel), Salesforce ,and Confluence (Jira) applications desired.

Working conditions:

• Standard office hours.
• 100% in-office requirement.
• Statutory Holiday coverage as needed.

Compensation:

Global Relay advertises the pay range for this role in compliance with British Columbia's pay transparency laws. Individual pay rates are determined by evaluating factors such as expertise, skills, education, and professional background.

The range below reflects the expected annual base salary, which is only one element of our comprehensive total rewards package designed to reflect our company pay philosophy, culture and values. We aim to foster an inspiring work environment and support employees' work-life rhythms. We provide a comprehensive extended health benefits program, including virtual healthcare and a wellness allowance. Employees also receive annual allotted vacation days, which increase based on tenure. Other benefits include: Paid sick days, maternity/parental enhancement program, corporate bonuses, and an RRSP contribution matching program.

For Vancouver-based employees, we provide a subsidized meal program, courtesy of our talented in-house culinary team!

British Columbia - Base salary range

$45,000—$55,000 CAD

What you can expect:

At Global Relay, there's no ceiling to what you can achieve. It's the land of opportunity for the energetic, the intelligent, the driven. You'll receive the mentoring, coaching, and support you need to reach your career goals. You'll be part of a culture that breeds creativity and rewards perseverance and hard work. And you'll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.

We understand flexible work arrangements are important, and we encourage that in our work culture. Whether it's flexibility around work hours, workstyle, or lifestyle, we want to ensure our employees have a healthy work/life balance. We support and value a hybrid work model that blends collaboration with the team in the office and focus time from the comfort of your home.

To learn more about our business, culture, and community involvement, visit

• Pay rate: $28.00- $30.00
  
• Location: Central Side of Ottawa
  
• Contract Length: 3-6 weeks.
  
• Hours: 8:00am - 17:00
  
• Job type: Temporary
  

• Reformat and organize a large volume of Word documents with minimal supervision
  
• Modify and prepare ratification email packages, including standardized email language, PDF creation, and attachment workflows
  
• Convert standardized documents-including approval forms, legal contracts, and solicitation templates, into PDFs
  
• Create and maintain fillable PDF forms and Word documents using Microsoft Word Developer Tab (form fields, controls, templates)
  
• Use formulas and table formatting in Excel to streamline content for user-friendly presentation (pivot tables not required)
  
• Maintain confidentiality and accuracy in handling legal documents and contract records
  
• Collaborate with stakeholders to clarify documentation needs and align deliverables to procurement processes
  
• Facilitate documents set up for record management
  

• Demonstrated experience in administrative procurement support roles
  
• Strong proficiency in Microsoft Word (including Microsoft Word Developer tab)
  
• Solid experience with Microsoft Excel (formulas, tables),
  
• Experience creating fillable PDFs and converting documents with consistent formatting standards
  
• Familiarity with solicitation processes and basic understanding of contract structures and workflows
  
• Excellent organizational skills and attention to detail in a fast-paced environment
  
• Ability to work independently while managing multiple priorities and deadlines
  

• Pay rate: $28.00- $30.00
  
• Location: Central Side of Ottawa
  
• Contract Length: 3-6 weeks.
  
• Hours: 8:00am - 17:00
  
• Job type: Temporary
  

• Reformat and organize a large volume of Word documents with minimal supervision
  
• Modify and prepare ratification email packages, including standardized email language, PDF creation, and attachment workflows
  
• Convert standardized documents-including approval forms, legal contracts, and solicitation templates, into PDFs
  
• Create and maintain fillable PDF forms and Word documents using Microsoft Word Developer Tab (form fields, controls, templates)
  
• Use formulas and table formatting in Excel to streamline content for user-friendly presentation (pivot tables not required)
  
• Maintain confidentiality and accuracy in handling legal documents and contract records
  
• Collaborate with stakeholders to clarify documentation needs and align deliverables to procurement processes
  
• Facilitate documents set up for record management
  

• Demonstrated experience in administrative procurement support roles
  
• Strong proficiency in Microsoft Word (including Microsoft Word Developer tab)
  
• Solid experience with Microsoft Excel (formulas, tables),
  
• Experience creating fillable PDFs and converting documents with consistent formatting standards
  
• Familiarity with solicitation processes and basic understanding of contract structures and workflows
  
• Excellent organizational skills and attention to detail in a fast-paced environment
  
• Ability to work independently while managing multiple priorities and deadlines
  

Job Description

Administrative & Gardening Support - Hybrid

About the Role:
Sakura Gardens is seeking a dynamic, hands-on team member to join us in a unique hybrid role that blends office administration with hands-in-the-soil gardening support. If you're someone who enjoys switching between the desk and the outdoors—and thrives in a well-organized environment—you might be the perfect fit.

This is a full-time position that will shift to part-time hours at the beginning of December with a break from approximately December 15 to January 7. During the winter months, all part-time work would be conducted in-office only.

Key Responsibilities:

Administrative Support

• Coordinate daily office operations to keep everything running smoothly.
• The admin role should also include helping with receipts and running reports in Quickbooks, so some basic bookkeeping experience

• Maintain organized filing systems and help optimize workflow efficiency.

• Act as the communication bridge between office staff and field teams.

• Take and distribute meeting notes to ensure everyone stays aligned.

• Keep accurate employee and project records.

• Support post-project documentation, material tracking, and inventory management.

• Assist with recruiting: post jobs, screen applications, and schedule interviews.

• Support onboarding of new team members, ensuring all paperwork and training steps are complete.

• Maintain HR records including certifications and performance evaluations.

Gardening & Field Support

• Assist with garden care: weeding, pruning, fertilizing, and perennial maintenance.

• Operate small landscaping tools like backpack blowers and hedge trimmers.

• Help plant and care for trees, shrubs, annuals, and perennials.

• Support garden installation: site prep, digging, planting, and mulching.

Qualifications:

Education

• High school diploma required.

• Associate’s or Bachelor’s degree in Business Administration or a related field is a plus.

Experience & Skills

• At least 2 years of administrative or office management experience, ideally in landscaping or a service-based industry.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Strong multitasking, organizational, and communication skills.

• Comfortable working both indoors and outdoors in varying weather conditions.

• A team player with a proactive, can-do attitude.

Why Join Us?
At Sakura Gardens, we’re a close-knit team that values versatility, attention to detail, and a shared love for beautiful outdoor spaces. This is a great opportunity to grow with a company that appreciates both administrative expertise and a hands-on approach to landscaping.

Job Description

Administrative & Gardening Support - Hybrid

About the Role:
Sakura Gardens is seeking a dynamic, hands-on team member to join us in a unique hybrid role that blends office administration with hands-in-the-soil gardening support. If you're someone who enjoys switching between the desk and the outdoors—and thrives in a well-organized environment—you might be the perfect fit.

This is a full-time position that will shift to part-time hours at the beginning of December with a break from approximately December 15 to January 7. During the winter months, all part-time work would be conducted in-office only.

Key Responsibilities:

Administrative Support

• Coordinate daily office operations to keep everything running smoothly.
• The admin role should also include helping with receipts and running reports in Quickbooks, so some basic bookkeeping experience

• Maintain organized filing systems and help optimize workflow efficiency.

• Act as the communication bridge between office staff and field teams.

• Take and distribute meeting notes to ensure everyone stays aligned.

• Keep accurate employee and project records.

• Support post-project documentation, material tracking, and inventory management.

• Assist with recruiting: post jobs, screen applications, and schedule interviews.

• Support onboarding of new team members, ensuring all paperwork and training steps are complete.

• Maintain HR records including certifications and performance evaluations.

Gardening & Field Support

• Assist with garden care: weeding, pruning, fertilizing, and perennial maintenance.

• Operate small landscaping tools like backpack blowers and hedge trimmers.

• Help plant and care for trees, shrubs, annuals, and perennials.

• Support garden installation: site prep, digging, planting, and mulching.

Qualifications:

Education

• High school diploma required.

• Associate’s or Bachelor’s degree in Business Administration or a related field is a plus.

Experience & Skills

• At least 2 years of administrative or office management experience, ideally in landscaping or a service-based industry.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Strong multitasking, organizational, and communication skills.

• Comfortable working both indoors and outdoors in varying weather conditions.

• A team player with a proactive, can-do attitude.

Why Join Us?
At Sakura Gardens, we’re a close-knit team that values versatility, attention to detail, and a shared love for beautiful outdoor spaces. This is a great opportunity to grow with a company that appreciates both administrative expertise and a hands-on approach to landscaping.