7,341 Office Assistant jobs in Canada

About the Company

Our client's medical clinic is a brand-new, beautifully designed clinic opening in the heart of Central Abbotsford. From the client: We’re building a warm, high-functioning environment focused on team-based care, innovation, and patient-centered service.

About the Role

We're currently seeking enthusiastic Medical Office Assistants (MOAs) who want to be part of a clinic from the ground up and contribute to a welcoming, innovative, and supportive care environment.

Responsibilities

• Greet and register patients; answer phones and manage inquiries professionally
• Coordinate appointments, follow-ups, and referrals
• Maintain accurate and up-to-date records in TELUS CHR
• Process MSP billing, private billing, and insurance claims
• Prepare exam rooms and assist with minor procedures
• Manage clinic correspondence, organize supplies, and ensure inventory is maintained
• Ensure patient confidentiality and regulatory compliance (e.g., PHIPA, PIPA)
• Coordinate prescription renewals and referrals
• Collaborate with the clinical team to ensure smooth day-to-day operations
• Participate in continuous improvement projects
• Support training for new staff or students (if applicable)

Qualifications

• Employment Type: Full-Time or Part-Time
• Work Hours: Monday to Friday – 8:00 AM to 5:00 PM; Saturday – 9:00 AM to 3:00 PM

Required Skills

• Strong communication and organizational skills
• Willingness to learn and contribute to a startup clinic environment
• Alignment with team-based care values
• A proactive, supportive, and friendly attitude

Preferred Skills

• Experience in a medical office setting is an asset
• Ability to speak Punjabi

Pay range and compensation package

Compensation details will be discussed during the interview process.

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.

About the Company

Our client's medical clinic is a brand-new, beautifully designed clinic opening in the heart of Central Abbotsford. From the client: We’re building a warm, high-functioning environment focused on team-based care, innovation, and patient-centered service.

About the Role

We're currently seeking enthusiastic Medical Office Assistants (MOAs) who want to be part of a clinic from the ground up and contribute to a welcoming, innovative, and supportive care environment.

Responsibilities

• Greet and register patients; answer phones and manage inquiries professionally
• Coordinate appointments, follow-ups, and referrals
• Maintain accurate and up-to-date records in TELUS CHR
• Process MSP billing, private billing, and insurance claims
• Prepare exam rooms and assist with minor procedures
• Manage clinic correspondence, organize supplies, and ensure inventory is maintained
• Ensure patient confidentiality and regulatory compliance (e.g., PHIPA, PIPA)
• Coordinate prescription renewals and referrals
• Collaborate with the clinical team to ensure smooth day-to-day operations
• Participate in continuous improvement projects
• Support training for new staff or students (if applicable)

Qualifications

• Employment Type: Full-Time or Part-Time
• Work Hours: Monday to Friday – 8:00 AM to 5:00 PM; Saturday – 9:00 AM to 3:00 PM

Required Skills

• Strong communication and organizational skills
• Willingness to learn and contribute to a startup clinic environment
• Alignment with team-based care values
• A proactive, supportive, and friendly attitude

Preferred Skills

• Experience in a medical office setting is an asset
• Ability to speak Punjabi

Pay range and compensation package

Compensation details will be discussed during the interview process.

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.

Job Description

Description

Competitive Benefits. Meaningful Extras. Unmatched Value.

• A place where you can take your career in the direction you want to grow and go
• Save on gas at stations across Canada, including Chevron, Fas Gas, Ultramar, and Pioneer
• Save on M&M Food Market products

The Opportunity:

The Office Assistant/Receptionist will manage the Mississauga Corporate Head Office reception area daily and oversee general office administration, performing a variety of administrative and clerical tasks.  As the first point of contact for visitors, employees, and other stakeholders, this position is a brand ambassador representing Parkland/M&M Food Market in all their interactions.

Responsibilities:

• Greeting employees, guests, clients & vendors – Directing visitors to meeting rooms and assisting staff as needed.
• Screening all incoming calls & forwarding to appropriate departments/individuals.
• Running and maintaining the mailroom – All outgoing mail, managing Pitney Bowes mail machine (funds and ink) Purolator packages incoming and preparing shipments & ordering supplies, arranging same day rush couriers if needed (Rabbex) managing Canpar packages for accounting. Preparing cheque run mail outs for accounting and delivering mail to Canada Post weekly or as needed (after hours) Keeping the mailroom tidy and organized.
• Managing office supplies and food program inventory – tracking, ordering, restocking of lunch program items (GFS) as well as the snack program (Walmart) and coffee inventory (Imperial Coffee).
• Managing the café, keeping it clean and organized, running sanitizers regularly, putting away clean dishes, maintaining the coffee machine, ice and water machines.
• Managing the service for coffee and water machines as needed.
• Assisting departments with large mailings (incoming and outgoing).
• Assisting with meeting and event coordination in office Holiday events etc. Assist with coordination of lunch deliveries for meetings and events.
• Coordinating with Customer Care and Quality Assurance for customer outreach, tracking and mailing gift cards and letters. Managing inventory and ordering of gift cards as needed.
• Manges the distribution and inventory management of FOB’s for the Mississauga Office.
• Responsible for the maintenance and distribution of HO/Store & OPS lists, ensuring correct electronic filing of information throughout the month and populating all changes prior to distribution.
• Assisting head office staff with any administrative duties as needed.
• Assisting EA with support for executives during vacation and coordination of large functions.
• Managing Donations email inbox and tracking requests.
• Monitoring the office for general office needs, including building concerns and following up or completing as needed.
• JHSC co-chair, running bimonthly meetings – Responsible for monthly Health and Safety site inspections, maintenance of health and safety board.
• Annual order and distribution of OH&S Act and Regulation books for all M&M Corporate Stores.
• Performing any other clerical duties as needed.

Requirements:

• Proven experience as a receptionist, office administrator, office assistant or relevant role.
• Advanced Microsoft Office Suite experience.
• Ability to use office equipment independently including facsimile machines, printers, photocopiers, and computers.
• Must be able to lift 40 – 50lbs.
• High school diploma, BSc/BA in office administration or relevant field is preferred.
• First Aid Certification/JHSC Certification.
• This position is required to be in office full time, Monday to Friday. 

Humble. Hungry. Smart. Does this sound like you?

Do others describe you as being a down-to-earth achiever? Someone who thinks outside the box and always strives to do more than what is required. Someone who sees the bigger picture? You sound brilliant to work with!

We Want You To Shine:

We are committed to providing equal opportunities to all applicants. If you require accommodation due to a disability, you will have an opportunity to notify us when scheduling your interview.

Belonging Matters. Because You Do:

We are an equal opportunity employer and encourage applications from all qualified individuals.

Our ability to work as one team across Canada, the United States and the Caribbean is foundational to our success. We show up as our authentic selves each day and create space for one another’s unique contributions.

Our Employee Resource Groups (ERGs) and Affinity Networks help us activate enterprise-wide strategies that power a proactive culture of diversity, equity, inclusions, and ultimately – belonging.

We respect the diverse cultures, traditions and perspectives of Indigenous Peoples and seek to achieve equitable partnerships and opportunities with Indigenous communities.

The Fine Print:

Candidates must be legally eligible to work in the country in which they applied. Regrettably, we are unable to sponsor employment visas at this time.

Please note that final candidates for this position will be required to undergo a confidential pre-employment background check, including but not limited to educational, criminal, credit, drug and alcohol, and/or fitness for duty testing.

Job Description

Part

Position Type: Full-Time/Part-Time

Are you a skilled and dedicated Medical Office Assistant with experience or a degree in medical office administration? We have an exciting opportunity for you to join our medical clinic in Toronto, Canada. We are seeking a competent individual to join our team and contribute to the smooth operation of our practice.

Key Responsibilities:

• Greet and assist patients with professionalism and a welcoming demeanor.
• Efficiently manage patient appointments, including scheduling, cancellations, and rescheduling.
• Maintain accurate and up-to-date patient records using Accuro or similar EMR software.
• Handle billing and insurance claims, ensuring accuracy and compliance with regulations.
• Coordinate with healthcare providers, nurses, and administrative staff to facilitate a well-organized clinic.
• Maintain a clean and organized reception area, ensuring a positive patient experience.
• Answer phone calls and respond to inquiries, directing them to the appropriate staff members.
• Assist with general administrative tasks as needed.

Qualifications:

• Previous experience as a Medical Office Assistant or a degree in Medical Office Administration is required.
• Proficiency in using Accuro or similar Electronic Medical Record (EMR) software is essential.
• Strong interpersonal and communication skills to interact effectively with patients and colleagues.
• Excellent organizational skills and attention to detail.
• Knowledge of medical terminology and office procedures.
• Ability to handle sensitive patient information with confidentiality and discretion.
• Flexibility to work in a fast-paced medical environment.
• Customer service-oriented mindset.

How to Apply:

If you meet the qualifications and are ready to take on this rewarding role as a Medical Office Assistant in our Toronto-based clinic, please submit your resume and a cover letter outlining your relevant experience. Only candidates with experience or a degree in medical office administration and proficiency in Accuro will be considered.

We value diversity and encourage applications from individuals of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Join our team and contribute to providing exceptional patient care at our medical clinic in East York Toronto, Canada!

Unify Health is a multi-disciplinary medical and surgical clinic devoted to overall health of all people with family medicine, orthopedic surgery, urology, cardiology, dermatology, physiotherapy, chiropody, travel medicine and sports medicine working together to improve the healthcare experience of Ontarians.

Unify Health is a multi-disciplinary medical and surgical clinic devoted to overall health of all people with family medicine, orthopedic surgery, urology, cardiology, dermatology, physiotherapy, chiropody, travel medicine and sports medicine working together to improve the healthcare experience of Ontarians.

Job Description

Salary: $45,299 - $9,105

Health Office Assistant

We provide wholistic primary health care through a range of options including prevention, assessment, diagnosis, and treatment. Our teams include health professionals, educators and support workers representing both traditional Indigenous and contemporary models of care and use wholistic health and community development concepts.

To be a courteous and efficient first point of contact for clients and the public and provide effective administrative support functions for the CSL and related health professionals.

NOTE: Indigenous traditional practices involve burning sacred medicines including tobacco, sweetgrass, sage and cedar within the work setting.

QUALIFICATIONS:

• medical secretary diploma, office administration diploma, or equivalent combination of post-secondary education and experience;
• advanced computer skills and experience operating in a network environment with a full range of Microsoft Office applications; experience with Electronic Health Records is an asset;
• demonstrated oral and written communication skills; excellent problem solving and interpersonal skills to deal effectively with a wide variety of people; strong customer service orientation;
• personal experience and understanding of traditional Indigenous culture and healing practices; ability to work in a collaborative, de-colonial, trauma-informed, and client-centered approach and to support WNHAC values in meaningful ways;
• highly organized, detail orientated and able to prioritize and produce high standard of work;
• deep understanding and experience of Indigenous culture, values, and perspectives and relevance in a workplace; ability to speak and understand Anishinaabemowin a definite asset;
• experience working in an Indigenous organization; understanding and/or willingness to learn of Indigenous culture and values;
• proof of immunization in compliance with policy requirements is mandatory;
• valid drivers license, own vehicle and willingness and ability to travel required;
• criminal records check and current drivers abstract required;
• commitment to ongoing training and professional development relevant to job requirements; and positive attitude and capacity to act as a healthy lifestyle role model.

Salary: 45,299 - 59,105 with excellent benefits, including HOOPP pension plan. Salary is based on education and experience.

APPLICATION DEADLINE: Tuesday, August 5, 2025

Please send resume with covering letter and three references, to:

Health Office Assistant Position

Email:

Website: WNHAC.org

Fax: (

Phone: (888) MYWNHAC

We thank all applicants for their interest in this position; however, please note only those selected for an interview will be contacted. As an Indigenous employer we encourage First Nations, Inuit, and Metis applicants to apply.

We welcome and encourage applications from people with disabilities and will provide accessibility accommodations as part of the application process upon request.

Job Description

Salary:

RIVER STONE NURSEPRACTITIONER CLINIC (RSNP)

Medical Office Assistant (MOA)

Website:River Stone Nurse Practitioner Clinic - Edmonton, AB (riverstonenpclinic.ca)

Check us out: Corporate Video: River Stone Corporate (youtube.com)

Socials: riverstonewc | Instagram, Facebook | Linktree

Vision:

The RSNP Clinic supports NPs, other healthcare and administrative professionals in delivering high quality, coordinated care with the aim of enhancing the client care experience within a community care setting. As well, the RSNP Clinic ensures enhanced capacity for their care team to work in a positive, hopeful environment which provides their clients and themselves with opportunity to optimize health, quality of life, and well-being.

The RSNP Clinic is a private clinic which aims to be a leader in the provision of primary care through collaboration, innovation, and teamwork, creating healthy clients and satisfied employees.

Position Summary:

This role requires an experienced MOA looking to work to their full scope of practice and eager to assist in providing medical office administration and support with the NPs, other healthcare and administrative professionals in providing high quality client centered care .

The RSNP Clinic MOA reports to the Clinic Manager and in addition to working directly with NPs, healthcare and administrative professionals, will also be required to collaborate with other health and community providers.

Specific Skills:

• Maintaining electronic medical records, email and paper filing systems;
• Completing client specific forms, referral preparation, and letters;
• Maintaining referral procedures / documents;
• Managing day-to-day clerical issues;
• Managing day-to-day billing;
• Participating on special projects as required;
• Continually updating ones own knowledge of community services/ information that is available to the NP Clinic team and clients;
• Transcription / clerical support as needed; and
• Performing other related duties as required.

Qualifications:

• Part Time - Flexible & Adaptable
• Medical Office Administration Diploma an asset;
• Knowledge of clinical procedures and transcription an asset;
• Knowledge of EMRs (CHR) and Alberta NetCare an asset;
  
• Specialist/program referral experience an asset;
• Knowledge/experience with medical billing an asset;
• High awareness of the programs and services available in the community is an asset.

Condition of Employment:

• Security; proof of a clean criminal record is required;
• Copy of related MOA certification

Summary of Compensation Package:

• Competitive Compensation Structure
• Work/Life Balance - Flexible Scheduling
• Group Health Benefits Plan: Medical, Dental, EFAP
• In-House Employee Discount Program on Products & Services (River Stone Wellness Centre)
• Professional Development Fund
• Employee Referral Program
• Performance Feedback & Opportunity for Growth & Development

Please note: The River Stone Nurse Practitioner Clinic thanks all interested applicants in advance however only suitable candidates will be contacted for an interview.

RIVER STONE is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

RIVER STONE expressly prohibits any form of workplace discrimination or harassment based on any of the aforementioned characteristics. We are dedicated to promoting a diverse and inclusive workplace, and we welcome and encourage individuals from all backgrounds to join our team.

Job Description

This is a medical office and we need a medical office assistant that deals with a duty for family physicians needs including answering the phone, helping patients, putting patients and the examination rooms, assistant Dr. when necessary, do computer work including test results, faxes, scans, and referrals. Experiences in family practice work would be an asset but we are ready to train The successful candidate.

About the Company

Our client's medical clinic is a brand-new, beautifully designed clinic opening in the heart of Central Abbotsford. From the client: We’re building a warm, high-functioning environment focused on team-based care, innovation, and patient-centered service.

About the Role

We're currently seeking enthusiastic Medical Office Assistants (MOAs) who want to be part of a clinic from the ground up and contribute to a welcoming, innovative, and supportive care environment.

Responsibilities

• Greet and register patients; answer phones and manage inquiries professionally
• Coordinate appointments, follow-ups, and referrals
• Maintain accurate and up-to-date records in TELUS CHR
• Process MSP billing, private billing, and insurance claims
• Prepare exam rooms and assist with minor procedures
• Manage clinic correspondence, organize supplies, and ensure inventory is maintained
• Ensure patient confidentiality and regulatory compliance (e.g., PHIPA, PIPA)
• Coordinate prescription renewals and referrals
• Collaborate with the clinical team to ensure smooth day-to-day operations
• Participate in continuous improvement projects
• Support training for new staff or students (if applicable)

Qualifications

• Employment Type: Full-Time or Part-Time
• Work Hours: Monday to Friday – 8:00 AM to 5:00 PM; Saturday – 9:00 AM to 3:00 PM

Required Skills

• Strong communication and organizational skills
• Willingness to learn and contribute to a startup clinic environment
• Alignment with team-based care values
• A proactive, supportive, and friendly attitude

Preferred Skills

• Experience in a medical office setting is an asset
• Ability to speak Punjabi

Pay range and compensation package

Compensation details will be discussed during the interview process.

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.

About the Company

Our client's medical clinic is a brand-new, beautifully designed clinic opening in the heart of Central Abbotsford. From the client: We’re building a warm, high-functioning environment focused on team-based care, innovation, and patient-centered service.

About the Role

We're currently seeking enthusiastic Medical Office Assistants (MOAs) who want to be part of a clinic from the ground up and contribute to a welcoming, innovative, and supportive care environment.

Responsibilities

• Greet and register patients; answer phones and manage inquiries professionally
• Coordinate appointments, follow-ups, and referrals
• Maintain accurate and up-to-date records in TELUS CHR
• Process MSP billing, private billing, and insurance claims
• Prepare exam rooms and assist with minor procedures
• Manage clinic correspondence, organize supplies, and ensure inventory is maintained
• Ensure patient confidentiality and regulatory compliance (e.g., PHIPA, PIPA)
• Coordinate prescription renewals and referrals
• Collaborate with the clinical team to ensure smooth day-to-day operations
• Participate in continuous improvement projects
• Support training for new staff or students (if applicable)

Qualifications

• Employment Type: Full-Time or Part-Time
• Work Hours: Monday to Friday – 8:00 AM to 5:00 PM; Saturday – 9:00 AM to 3:00 PM

Required Skills

• Strong communication and organizational skills
• Willingness to learn and contribute to a startup clinic environment
• Alignment with team-based care values
• A proactive, supportive, and friendly attitude

Preferred Skills

• Experience in a medical office setting is an asset
• Ability to speak Punjabi

Pay range and compensation package

Compensation details will be discussed during the interview process.

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.