159 Administrative Assistant jobs in Toronto

Job Description

Position Summary:

Partners Community Health (PCH) is seeking an Administrative Assistant to support members of PCH’s leadership team.  A high performing, self-motivated individual with exceptional organizational and administrative skills and demonstrated commitment to customer service will excel in this position. You possess the ability to work in a fast-paced and constantly changing environment and are able to disseminate complex information quickly in order to maintain effective working relationships with the President, executive team, and internal and external stakeholders. You are proactive, dynamic and able to anticipate the needs of those you support.

This is an exciting opportunity to join a growing organization for someone who is highly self-motivated, passionate, delivers results and excels in relationship-building.   

This position functions in a hybrid work environment and will be expected to come on-site as needed.

Key Responsibilities:

• Organizes, coordinates, and prioritizes daily activities for the directors including detailed daily calendar management, scheduling meetings and day to day administrative oversight.

• Prepares and edits executive level communications, briefing notes and PowerPoint presentations.

• Represents the leadership team when communicating with internal and external stakeholders.

• Requests and tracks deliverables from direct reports and support services.

• Supports meetings and committees as requested including preparing and executing meeting materials, taking minutes, tracking action items and all aspects of meeting preparation, i.e., room booking and set up, catering and media support.

• Coordinates yearly performance reviews for leaders.

• Manages and monitors payroll reports, tracks vacations as required and completes monthly expense reports for the Directors.

• Manages supplies and equipment ordering, invoicing, and securing of approvals from management.

• Supports device management within the department, including, but not limited to phones, mobile devices, computers, copiers, and laptops.

• Manages and tracks document and contract approval and sign-off processes for the Directors.

• Liaises with members of senior leadership and various departments across PCH as necessary.

• Establishes and maintains effective relationships with management, program leadership, professional staff, and staff across the organization.

• Other duties and special projects to support the programs may be assigned from time to time.

Qualifications:

• College certificate or administrative training equivalent required.

• Minimum 3 years of experience in a long-term care home (LTCH) or other health care related field.

• Excellent technical skills in full Microsoft Office suite, including Word, Excel, and PowerPoint.

• Minimum 3 years of experience in providing senior level administrative support.

• Proven ability to support multiple leaders and manage competing priorities.

• Strong ability to work independently and proactively with minimal direction.

• Strong verbal, written, interpersonal and customer service communication skills.

• Exceptional time management, organizational and prioritization skills.

• Proactive thinker with demonstrated ability to apply sound judgement.

• Strong problem solving, analytical and conflict resolution skills.

• The ability to function effectively during periods of rapid change and transition.

• Ability to anticipate needs and prioritize competing priorities efficiently.

• Ability to build and maintain relationships with key internal and external stakeholders.

• Models a positive, inclusive, and respectful work environment.

·    Satisfactory Criminal Reference Check (with vulnerable sector screen) result

Job Description

Tasks

• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Job Description

SUMMARY:  We are seeking an energetic, intelligent candidate to join our retail team as a sales coordinator  Duties & Responsibilities: * Responsible for completing and maintaining sales reports and sales information requests for customer team for weekly, monthly, and quarterly tracking requirements * Responsible for maintaining and updating customer set up forms. * Responsible for updating and maintaining our item data in our Customers systems. * Assist sales team with compiling info for customer decks * Responsible for updating and maintaining price changes in customers systems * Responsible for updating deductions in customer systems * Provide admin support to all

Job Description

Are you passionate about dance and looking to make a meaningful impact in a vibrant and collaborative environment? Canada’s National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of Administrative Assistant. This is a fantastic opportunity to become part of a dynamic team that supports the transformative power of dance across all ages and abilities.

About Us:
At NBS, you’ll be part of a welcoming community dedicated to the arts and education. We offer a supportive work environment where new ideas are valued, and professional development is encouraged. NBS has 300+ employees supporting programs ranging from professional ballet training, community engagement, and ground-breaking health initiatives. Our collaborative work culture thrives on creativity, passion, and continuous growth. NBS is committed to the goal of being an equity-informed school. We invest heavily in work and practices that foster positive change internally while driving a progressive evolution in the wider sector. We recognize our responsibility as Canada's largest arts training organization and one of its oldest, to address anti-Black racism, reconciliation with Indigenous peoples and systemic oppression in Canadian society.

Your Role:
The Administrative Assistant plays a key supporting role in advancing the work of the Executive team at Canada’s National Ballet School (NBS). Reporting to the Senior Executive Assistant & Board Liaison, the Administrative Assistant provides day-to-day administrative and clerical support that enables the smooth functioning of the Executive Director, Artistic Director, and Board of Directors. The job duties will be performed in a regular office environment with frequent interruptions. 

Major Duties and Responsibilities

• Provide daily administrative support to the Senior Executive Assistant & Board Liaison, including calendar coordination, document formatting, data entry, and follow-ups.
• Assist in preparing and proofreading presentations, correspondence, meeting agendas, and reports
• Coordinate internal and external meetings, including scheduling, room bookings, catering, technology support, and minute-taking as needed
• Provide administrative support to senior artistic staff, including drafting communications, and coordinating meetings and logistics
• Attend and take minutes for Board and committee meetings, ensuring accurate records and timely distribution
• Track and organize key deadlines and communications related to Board meetings and other governance activities
• Handle general inquiries from staff, board members, and external stakeholders with professionalism and discretion
• Assist with special projects and cross-departmental initiatives as assigned
• Prepare and process purchase orders, track expenses, and support invoice submission processes
• Maintain physical and digital files, ensuring organized and secure document management
• Provide backup coverage for the Senior Executive Assistant when required
• Other administrative duties as assigned

• Completion of college diploma in Office Administration or related field considered an asset
• Open to new graduates, previous internships or administrative experience considered an asset
• Experience working under pressure and managing multiple, competing tasks and priorities
• Experience drafting agendas, presentations, reports, and correspondence on behalf of senior executives
• Experience working in arts, education, or nonprofit environments is an asset
• Commitment to equity and social justice, and strong alignment with our organizational values
• Desire and ability to work with people of diverse backgrounds, cultures, perspectives, and lived experiences
• Maintain a high standard of confidentiality, professionalism, and accuracy at all times
• Strong verbal and written communication skills combined with the ability to listen deeply and authentically
• Demonstrated ability to take initiative and contribute to the goals of a dynamic organization
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

What's in it for you:

• Comprehensive Health Benefits: Dental, Paramedical, Short & Long Term Disability, Life Insurance, Employee Assistance Program
• Employer-Sponsored Retirement Plan
• Generous Paid Time Off: 4 weeks of Vacation, plus Personal and Sick days
• Commitment to Work-Life Balance: Standard 35-hour work week
• Professional and Personal Development Opportunities
• Bright and Beautiful Campus: Work in an environment surrounded by contemporary and historic architecture, live music and inspiring artists
• Employee Discounts: NBS Ballet Programs, The Shoe Room and at the NBS Café (onsite lunch, snacks and coffee)
• Monthly Staff Socials: Our EDI and Social Committees host monthly events, i.e. Book Club, Blue Jays Games, Drag Bingo, Lunch + Learns, Costume Contests, Bake Sales, Holiday Celebrations and more!

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Job Description

Express Employment Professional is recruiting an Administrative Assistant for our client, a wealth management firm specializing in financial planning, retirement planning, and advisory services. This is an excellent opportunity to grow your career in financial services with a well-respected and established firm.

Position: Administrative Assistant - Hybrid
Location: Vaughan, ON
Employment Type: Full-time, 24-month contract with the potential for extension (maternity coverage)
Hours: 40 hours per week, Monday to Friday, 2 days per week onsite, 3 days remotely.

Key Responsibilities:

• · Support wealth management advisors by scheduling appointments, preparing meeting materials, reviewing

Job Description

Administrative Assistant/Bookkeeper M. Taylor Services Inc., Richmond Hill Some admin jobs make you feel like a small fish in a big pond. If you’re looking to make a splash with a growing company that will notice all your hard work, we’ve got an opportunity for you. Margaret Taylor Services Inc. provides a full range of administrative and financial services to a very narrow industry: nonprofit construction trade associations. By limiting the scope of our customers, we’re able to provide unparalleled expertise, providing things like operational management for boards of directors, committees, membership support, and financial and content management through a variety of platforms. Right now, we’re a team of just one, so M. Taylor Services Inc. is looking to add someone who can handle both the administrative and financial needs of clients with precision and professionalism. That’s where you come in! Administrative Assistant The bulk of this role will be administration, especially dealing with communications. You’ll liaise with trade association execs to fine tune our delivery, working on things like packages for new members, marketing materials, even social media from time to time. No matter what the situation, you’ve got strong fundamental skills in writing and speech. Another big part of this will involve bookkeeping: doing AR/AP for clients. You’ve got a background using QuickBooks and have the attention to detail and technical ability to manage basic accounting. On a more occasional basis, you’ll get involved in things like trade shows, or any number of activities and events aimed at improving the membership and operations of the associations we represent.  If you’ve got the following qualities, this is the place for you: * Excellent communication – you excel in written and verbal communication. Whether you’re drafting emails to potential clients or fielding phone calls from CEOs, you make a strong, professional impression. * Organization – moving between tasks is easy for you because you anticipate problems. You stay organized through distractions and interruptions.   * Self-sufficiency – you hold yourself and your work to high standards, which means you don’t need or want to be micromanaged. You can manage your own time effectively and demonstrate personal commitment to business success. Working with M. Taylor Services Inc. This will be a full-time, permanent role with Hours Monday to Friday, 8am to 4pm (or 8:30am to 4:30pm). In addition to a starting salary between $40,000 and $45,000 per year, you’ll also receive medical benefits and 2 weeks’ vacation.  This is a very small company, so saying that this role will have a big impact on business is a bit of an understatement: M. Taylor Services Inc. is owned and operated by just one person. What does that mean for you? Nearly unlimited opportunities to learn, grow, and have input on the business. Qualifications * 2+ years’ experience in administration * Proficiency with QuickBooks * Strong computer skills, and proficiency in standard applications (MS Office, especially PowerPoint, Excel, Outlook and Word) * Experience in the construction industry, preferably in an administrative role, would be a strong asset * Driver’s license and access to a reliable vehicle * Valid passport How to Apply Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.  We strive to build a team that reflects the diversity of the community we work in, and encourage applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with disabilities.  If we can make this easier through accommodation in the recruitment process, please contact us using the “Help” button.  We will review applications, with priority given to those who have completed the assessment, and look forward to hearing from

Job Description

Salary:

About Us

AllRock Consulting Ltd. is a fast growing and innovative geotechnical, materials and Environmental engineering company. AllRocks geotechnical engineers, and materials specialists are focused on solving design, construction, and rehabilitation issues impacting the communities in which we work and live. By pairing cutting-edge site investigation technology with tried-and-true experience, we bring unparalleled expertise to the entire geotechnical spectrumfrom planning and investigation, to execution and quality control.

AllRock works with clients in the pre-construction phases of a project to discover and examine what lies beneath their construction project. Our team collaborates with clients during the design phases to ensure they have all the geotechnical information needed to complete a successful project. This information allows projects to be completed on time and on budget, by working through problems upfront rather than during construction.

AllRock is proud to say that we are a 100% owned and operated Mi'kmaq First Nations company. The Qalipu Mi'kmaq First Nations & Millbrook Mi'kmaq First Nations are proudly represented through our owners and senior management. We are proud to be registered as a Certified Aboriginal Business with the Canadian Council for Aboriginal Business. Indigenous candidates are strongly encouraged to apply.

Why Work With AllRock Consulting

Our commitment to supporting the whole person is reflected in how we reward our employees:

• Competitive salaries paired with an exceptional benefits package, including critical illness, long-term disability, life insurance, and comprehensive health and dental coverage.
• A Health Spending