125 Administrative Assistants jobs in Laval

French

• or equivalent experience

Work must be completed at the physical location. There is no option to work remotely.

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Location: Laval

A Key Role in a Dynamic Team!

Are you organized, independent, and detail-oriented? Do you thrive in a structured environment where your contribution truly makes a difference? Join our team in Laval and bring your administrative expertise to the table!

Your Daily Responsibilities:

Bid Management : Prepare and track bid files from opening to submission, ensuring deadlines are met.

Project Tracking : Keep the project dashboard up to date for efficient monitoring.

Administrative Support : Manage the mailbox, coordinate appointments via Outlook, and ensure proper document filing.

Team Collaboration : Assist estimators in preparing bids (documents, correspondence, bonds, insurance, etc.).

Quality and Precision : Proofread documents for grammar, formatting, and accuracy before submission.

The Ideal Profile:

Education : Diploma in secretarial studies (office administration) or equivalent experience.

Experience : 3 to 5 years in a similar role.

Technical Skills : Proficiency in Excel, Word, Access, Outlook, and PowerPoint – a major asset!

Key Competencies : Strong organizational skills, discretion, attention to detail, and autonomy.

Bilingualism : Excellent command of French and English, both written and spoken.

Versatility and Proactivity : You anticipate needs and optimize processes.

Job Description

About Us  

Velixo builds Excel-based reporting tools that integrate directly with leading ERP systems like Acumatica and Sage Intacct. Our mission is to empower finance and operations teams to access the data they need—without leaving the tools they already love. We're a collaborative company where people take ownership, solve complex problems, and build meaningful relationships with our customers and teammates alike.  

Role Summary  

We are seeking a highly organized and resourceful bilingual Administrative Assistant to support our leadership team and ensure the efficient operation of our office. This role combines traditional administrative responsibilities with a range of office management tasks. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities with minimal supervision.

This position plays a critical role in coordinating travel and expenses for senior management and board members, maintaining a productive and welcoming office environment, organizing meetings and events, and supporting compliance and documentation processes. Strong communication and organizational skills are essential for success in this role.

Responsibilities  

• Travel and Board Support
  • Coordinate travel arrangements for board members and the management team, including booking flights, hotels, and transportation.
  • Create and distribute detailed travel itineraries.
  • Manage changes or last-minute issues related to travel.
  • Plan logistics for board meetings, including travel, meeting room bookings, and refreshments.
  • Send invitations, manage attendee coordination, and assist with the preparation and updating of the board deck.
• Gifting & Relationship Support Coordination
  • Coordinate and manage the timely sending of gifts to customers, partners, and team members for various occasions.
  • Maintain a gifting calendar, source appropriate vendors, and ensure accurate delivery and personalization of packages.
• Documentation and Administrative Support
  • Prepare reports, presentations, and meeting notes for internal and external use.
  • Maintain and organise administrative folders.
  • Perform data entry and maintain up-to-date records and internal databases.
• Event and Meeting Coordination
  • Organize and support company-wide events, meetings, and team-building activities.
  • Coordinate logistics, invitations, supplies, and follow-up communications.
• Compliance and Policy Support
  • Enforce light workplace policies, such as clean desk practices and visitor sign-in procedures.
  • Ensure proper procedures are followed for office and building access.
• Office Management
  • Ensure the office environment is clean, safe, organized, and welcoming to staff and visitors.
  • Monitor and replenish company-provided snacks, kitchen supplies, and other office essentials such as paper and ink.
  • Coordinate facility upgrades, repairs, or furniture needs as necessary.
  • Act as the main point of contact with the office landlord and external service providers (e.g. cleaning and maintenance).
  • Book external meeting rooms as required.
  • Manage access control systems and issue or revoke building and system access.
• Expense Management
  • Collect receipts and invoices and complete expense reports for review and submission.
  • Track and follow up on pending or incomplete expense items.

What We’re Looking For  

• Education:  CEGEP diploma or equivalent required; associate or bachelor’s degree in business administration or related field preferred.
• Experience:  2+ years in an administrative, executive assistant, or office management role, preferably in a fast-paced or startup environment.
• Bilingual (French and English) : Excellent written and verbal communication skills in both French and English are required . The role involves supporting internal and external stakeholders in both languages.
• Tech-Savvy : Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with collaboration tools like Teams or Confluence is a plus.
• Organization & Attention to Detail : Able to manage multiple priorities and meet deadlines with accuracy and efficiency.
• Discretion & Confidentiality : Trusted to handle sensitive information with integrity and professionalism.
• Strong Communication : Excellent written and verbal communication skills; able to represent executives and liaise with clients and partners professionally.
• Problem Solving : Proactive mindset with the ability to troubleshoot and resolve administrative or logistical issues independently.
• Adaptability : Comfortable handling changing priorities and working in a dynamic, sometimes ambiguous environment.

What We Offer  

• Flexible work culture 
• Annual bonus program 
• Professional development support 
• Inclusive, kind, and collaborative team 

Equal Opportunity Statement   

At Velixo, we’re committed to building a team that reflects the rich diversity of the communities we serve. We welcome and encourage applicants from all backgrounds, regardless of race, ethnicity, gender, sexual orientation, age, disability status, religion, or any other characteristic protected by law. 

We believe diverse teams build better products and stronger cultures, and we strive to create an environment where everyone feels respected, valued, and empowered to do their best work. 

Powered by JazzHR

cZAZii6GDy

Job Description

Join Henley & Partners - Unlock Your Potential!

As the leading global citizenship and residency advisory firm for over two decades, we specialize in helping our clients navigate the complex landscape of investment migration and citizenship planning.

Why choose Henley & Partners?  Here's what sets us apart:

• Global Impact: Join a company that makes a tangible difference in people's lives. Our work enables individuals and families to broaden their horizons, access new opportunities, and secure a brighter future through alternative citizenship and residency options.
• Cutting-Edge Expertise: Be part of a team of industry pioneers and experts who are at the forefront of the investment migration field. We provide innovative solutions and leverage our extensive network of international partners to deliver exceptional service to our clients.
• Dynamic and Diverse Culture: Immerse yourself in a truly global environment. With more than 40 offices spanning across continents, we foster a multicultural and inclusive workplace where ideas are valued, collaboration thrives, and personal growth is encouraged.
• Continuous Learning: We believe in investing in our employees' professional development. At Henley & Partners, you'll have access to ongoing learning opportunities, training programs, and industry conferences that will enhance your skills and expand your knowledge.
• Impactful Projects: Join us in working on high-profile projects that shape the future of investment migration. From advising governments on citizenship-by-investment programs to assisting high-net-worth individuals in achieving their global mobility goals, your work will have a direct impact on our clients and the industry.
• Work-Life Balance: We recognize the importance of maintaining a healthy work-life balance. Enjoy flexible working arrangements and benefits that support your well-being, ensuring that you can thrive both personally and professionally.

.but that's enough about us, let talk about you!

About the Role:
The primary role of the Administration Associate is to provide administrative and clerical support to the office and team to ensure the efficient operation of the office by supporting a variety of tasks.  
Proven administrative experience is essential as well as good time management skills and the ability to multi-task and prioritize work is needed to ensure the delivery of broader organisational objectives and goals.

Key Responsibilities:

• General Office Admin including filing, scanning of documents, fixing appointments and collection of documents.
• Management of MPs calendar and scheduling meetings, travel (flights/hotels) etc.
• Client/Intermediary handling including handling phone call inquiries, attending to office visitors, serving drinks and clearing of meeting room after visitors leave.
• Management of marketing collateral inventory including factsheet and business card ordering and packing of collaterals for MP, CAs and events.
• Management and administration of Introducers and other associated parties.
• Assist in the preparation of regular scheduled team meetings and reports
• Assists with couriering of packages
• Assists with ordering office supplies

• 2 years’ + experience of office management
• Excellent time and task management skills and the ability to manage multiple conflicting priorities.
• Strong written and verbal communication skills
• Ability to work both independently and within a team environment
• Proficient in Microsoft Word, Excel and PowerPoint
• Able to foresee problems and prevent them by taking action and to effectively interpret and anticipate the teams needs.
• Interacts professionally with Clients and the team at all times and promptly responds to requests with accuracy and a courteous demeanor. 
• Works as a competent member of the team, willingly providing back-up support for co-workers when appropriate.
•  Collaboration skills
• Planning and organising
• Fluent in English and French

At Henley & Partners, we are committed to creating a diverse and inclusive workplace that values and respects all individuals. We welcome applicants from all backgrounds and identities and encourage candidates who bring a unique perspective to apply. We believe that our differences make us stronger and that diversity is essential to our success. We strive to create a culture where everyone feels included, heard, and valued, regardless of their race, ethnicity, gender, sexual orientation, age, religion, ability, or any other characteristic.

We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to abide by our privacy policies. For more details about our Privacy Policy please visit: -policy

We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to abide by our privacy policies. For more details about our Privacy Policy please visit: -policy

We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to abide by our privacy policies. For more details about our Privacy Policy please visit: -polic

We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to abide by our privacy policies. For more details about our Privacy Policy please visit: -policy

Powered by JazzHR

Y7ECJJFamQ

About Us

With over 30 years of industry experience as a family-owned, customer-focused business, IDC Distribution distributes premium-quality lubricants across Canada. We specialize in high-performance solutions for the automotive, industrial, and transportation sectors.

As we continue to grow, we’re looking for a motivated Administrative Assistant who is ready to wear many hats and play a key role in supporting the daily operations, customer experience, and growth initiatives of our company.

What you'll be doing

This full-time, on-site role is perfect for someone who thrives in a fast-paced environment and enjoys variety.

You’ll be responsible for:

• Managing daily office operations and front-line communications in French and English
• Processing customer orders and managing order flow
• Invoicing, payables, and basic bookkeeping using Sage
• Tracking and updating inventory records
• Supporting internal and external meetings, scheduling, and logistics
• Following up on sales activity, preparing reports, and tracking KPIs
• Assisting with marketing tasks such as creating simple promotional materials, managing social media, or updating our website
• Supporting coordination of small events, trade shows, or client visits
• Maintaining organized filing systems and documentation

What we're looking for:

Must-Haves:

• Proven experience in administrative or office coordination roles
• Bilingualism (English/French) is required
• Strong organizational, time management, and multitasking skills
• Excellent communication and customer service abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with Sage (or similar accounting software)
• Ability to work independently with minimal supervision
• High school diploma or equivalent (college-level business admin is a plus)

Nice-to-Haves for Growth:

• Experience with inventory management systems
• Basic graphic design skills (e.g., Canva) or social media experience
• Knowledge of Google Business , newsletters, or event coordination
• Experience in distribution, logistics, or automotive industry is a plus

Why join IDC?

• Be part of a family business with an entrepreneurial spirit
• Contribute directly to growth and innovation
• Stable full-time position with future growth opportunities
• Supportive, collaborative, and agile work culture

About Us

With over 30 years of industry experience as a family-owned, customer-focused business, IDC Distribution distributes premium-quality lubricants across Canada. We specialize in high-performance solutions for the automotive, industrial, and transportation sectors.

As we continue to grow, we’re looking for a motivated Administrative Assistant who is ready to wear many hats and play a key role in supporting the daily operations, customer experience, and growth initiatives of our company.

What you'll be doing

This full-time, on-site role is perfect for someone who thrives in a fast-paced environment and enjoys variety.

You’ll be responsible for:

• Managing daily office operations and front-line communications in French and English
• Processing customer orders and managing order flow
• Invoicing, payables, and basic bookkeeping using Sage
• Tracking and updating inventory records
• Supporting internal and external meetings, scheduling, and logistics
• Following up on sales activity, preparing reports, and tracking KPIs
• Assisting with marketing tasks such as creating simple promotional materials, managing social media, or updating our website
• Supporting coordination of small events, trade shows, or client visits
• Maintaining organized filing systems and documentation

What we're looking for:

Must-Haves:

• Proven experience in administrative or office coordination roles
• Bilingualism (English/French) is required
• Strong organizational, time management, and multitasking skills
• Excellent communication and customer service abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with Sage (or similar accounting software)
• Ability to work independently with minimal supervision
• High school diploma or equivalent (college-level business admin is a plus)

Nice-to-Haves for Growth:

• Experience with inventory management systems
• Basic graphic design skills (e.g., Canva) or social media experience
• Knowledge of Google Business , newsletters, or event coordination
• Experience in distribution, logistics, or automotive industry is a plus

Why join IDC?

• Be part of a family business with an entrepreneurial spirit
• Contribute directly to growth and innovation
• Stable full-time position with future growth opportunities
• Supportive, collaborative, and agile work culture

About Us

With over 30 years of industry experience as a family-owned, customer-focused business, IDC Distribution distributes premium-quality lubricants across Canada. We specialize in high-performance solutions for the automotive, industrial, and transportation sectors.

As we continue to grow, we’re looking for a motivated Administrative Assistant who is ready to wear many hats and play a key role in supporting the daily operations, customer experience, and growth initiatives of our company.

What you'll be doing

This full-time, on-site role is perfect for someone who thrives in a fast-paced environment and enjoys variety.

You’ll be responsible for:

• Managing daily office operations and front-line communications in French and English
• Processing customer orders and managing order flow
• Invoicing, payables, and basic bookkeeping using Sage
• Tracking and updating inventory records
• Supporting internal and external meetings, scheduling, and logistics
• Following up on sales activity, preparing reports, and tracking KPIs
• Assisting with marketing tasks such as creating simple promotional materials, managing social media, or updating our website
• Supporting coordination of small events, trade shows, or client visits
• Maintaining organized filing systems and documentation

What we're looking for:

Must-Haves:

• Proven experience in administrative or office coordination roles
• Bilingualism (English/French) is required
• Strong organizational, time management, and multitasking skills
• Excellent communication and customer service abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with Sage (or similar accounting software)
• Ability to work independently with minimal supervision
• High school diploma or equivalent (college-level business admin is a plus)

Nice-to-Haves for Growth:

• Experience with inventory management systems
• Basic graphic design skills (e.g., Canva) or social media experience
• Knowledge of Google Business , newsletters, or event coordination
• Experience in distribution, logistics, or automotive industry is a plus

Why join IDC?

• Be part of a family business with an entrepreneurial spirit
• Contribute directly to growth and innovation
• Stable full-time position with future growth opportunities
• Supportive, collaborative, and agile work culture

Description

Nous sommes à la recherche d’un(e) adjoint(e) administratif(ve) fiable, structuré(e) et orienté(e) vers le service pour soutenir notre équipe de direction dans ses tâches administratives quotidiennes. Cette personne jouera un rôle clé dans le maintien de processus internes efficaces, la coordination des opérations de bureau et l’appui général aux activités courantes. Le poste inclut également un soutien léger à l’équipe des finances pour certaines tâches de base liées au traitement des factures et à l’organisation de documents.

Rôles et responsabilités

Responsabilités principales

Soutien administratif

• Mettre en page et préparer des documents, présentations et communications internes
• Organiser et maintenir les systèmes de classement (papier et électronique)
• Appuyer l’organisation de réunions internes et d’événements (ex. : préparation des salles, documents, prise de notes)
• Gérer la correspondance entrante et sortante, incluant les courriels, les appels téléphoniques et le courrier
• Assurer le suivi et la commande de fournitures de bureau, et gérer les interactions avec certains fournisseurs (ex. : livraisons, entretien)
• Appuyer le processus d’intégration des nouveaux employés (ex. : création de documents, trousses de bienvenue)
• Maintenir à jour les outils partagés et les bases de données internes (ex. : listes de contacts, répertoires)

Soutien léger aux finances et aux opérations

• Saisir et suivre les bons de commande et les factures des fournisseurs
• Aider à la collecte et à l’organisation des documents pour les rapports de dépenses et d’autres processus financiers de base
• Communiquer avec les fournisseurs ou prestataires de services sur des aspects administratifs simples

Compétences requises

• Formation postsecondaire en administration ou dans un domaine connexe, ou expérience équivalente
• 1 à 3 années d’expérience dans un rôle administratif similaire
• Maîtrise des outils Microsoft Office (Word, Excel, Outlook, PowerPoint); la connaissance d’un logiciel comptable est un atout
• Excellentes compétences organisationnelles et en communication
• Grand souci du détail et capacité à travailler de manière autonome
• Le bilinguisme (français et anglais) est un atout
• Professionnalisme, discrétion et sens du service

Conditions de travail

Ce que nous offrons

• Un environnement de travail collaboratif et en croissance
• Équipe incroyable et milieu de travail stimulant et diversifié;
• Programme de REER collectif en place;
• Horaire de travail flexible du lundi au vendredi;
• Télétravail;
• Activités de formation continue;
• Remboursement des ordres professionnels;
• Remboursement des bottes de sécurité;
• Remboursement des titres de transport en commun STM ou STL
• Plateforme de reconnaissance;
• Activités organisées par l’entreprise au courant de l’année;
• Et plusieurs autres avantages!

Description

Nous sommes à la recherche d’un(e) adjoint(e) administratif(ve) fiable, structuré(e) et orienté(e) vers le service pour soutenir notre équipe de direction dans ses tâches administratives quotidiennes. Cette personne jouera un rôle clé dans le maintien de processus internes efficaces, la coordination des opérations de bureau et l’appui général aux activités courantes. Le poste inclut également un soutien léger à l’équipe des finances pour certaines tâches de base liées au traitement des factures et à l’organisation de documents.

Rôles et responsabilités

Responsabilités principales

Soutien administratif

• Mettre en page et préparer des documents, présentations et communications internes
• Organiser et maintenir les systèmes de classement (papier et électronique)
• Appuyer l’organisation de réunions internes et d’événements (ex. : préparation des salles, documents, prise de notes)
• Gérer la correspondance entrante et sortante, incluant les courriels, les appels téléphoniques et le courrier
• Assurer le suivi et la commande de fournitures de bureau, et gérer les interactions avec certains fournisseurs (ex. : livraisons, entretien)
• Appuyer le processus d’intégration des nouveaux employés (ex. : création de documents, trousses de bienvenue)
• Maintenir à jour les outils partagés et les bases de données internes (ex. : listes de contacts, répertoires)

Soutien léger aux finances et aux opérations

• Saisir et suivre les bons de commande et les factures des fournisseurs
• Aider à la collecte et à l’organisation des documents pour les rapports de dépenses et d’autres processus financiers de base
• Communiquer avec les fournisseurs ou prestataires de services sur des aspects administratifs simples

Compétences requises

• Formation postsecondaire en administration ou dans un domaine connexe, ou expérience équivalente
• 1 à 3 années d’expérience dans un rôle administratif similaire
• Maîtrise des outils Microsoft Office (Word, Excel, Outlook, PowerPoint); la connaissance d’un logiciel comptable est un atout
• Excellentes compétences organisationnelles et en communication
• Grand souci du détail et capacité à travailler de manière autonome
• Le bilinguisme (français et anglais) est un atout
• Professionnalisme, discrétion et sens du service

Conditions de travail

Ce que nous offrons

• Un environnement de travail collaboratif et en croissance
• Équipe incroyable et milieu de travail stimulant et diversifié;
• Programme de REER collectif en place;
• Horaire de travail flexible du lundi au vendredi;
• Télétravail;
• Activités de formation continue;
• Remboursement des ordres professionnels;
• Remboursement des bottes de sécurité;
• Remboursement des titres de transport en commun STM ou STL
• Plateforme de reconnaissance;
• Activités organisées par l’entreprise au courant de l’année;
• Et plusieurs autres avantages!