28 Administrative Staff jobs in Victoria

At Baker Tilly, we care about the impact you make. That's why we're invested in your growth from day one—because the steps you take today define your tomorrow.

We are looking for an Administrative Co-Op to join our team—a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you'll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference—for our clients, our communities, and one another.

Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.

There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them.

Your role:

Successful candidate will be given a wide variety of administrative duties including answering client telephone inquiries, reception relief, distributing the office mail, arranging daily couriers, assembling various tax return packages, electronic filing of tax slips and returns, and other administrative duties as required.

The ideal candidate will be a first of second year business student who may be considering a future career in public practice accounting. This position will provide students with a taste of working at a CPA firm during our busiest time of year. We request that students refrain from taking courses during their co-op term.

What you bring to the table:

• Great organization and time management skills;
• Strong interpersonal and communication skills;
• Proficiency in Microsoft Office applications including Excel and Word;
• Experience with Adobe Acrobat Professional;
• Ability to excel in a high-pressure working environment; and
• Experience or desire to work in a team-based environment.

Where you'll work:

Co-ops will be based in Uptown, Westshore, or Sidney. Please indicate your location preference in the application.

Job type:

Term, January 19 - April 30, 2025.

Your schedule:

Monday to Friday, 8:30am - 5:00pm, with a one hour unpaid lunch. In March and April, hours switch to 8:00am - 5:00pm. Overtime is required during peak times.

Salary range:

$23.08/hour

When you join Baker Tilly, you become part of something bigger—an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you're ready to make an impact, we're ready to meet you.

Would you like to be part of a dynamic, fast-paced, award-winning local government organization? A team that prides itself on providing effective customer service focused local government services for residents? Do you have the right attitude, qualifications, and superior people skills for the job? If so, we invite you to apply to be a Parks Administrative Assistant with the City of Langford

The Parks Administrative Assistant provides a variety of administrative support services to the Parks, Recreation and Facilities Department, the City of Langford, and its residents. As the Parks Administrative Assistant, you will be the first line of administrative support and customer service to the department, providing support to various programs, scheduling meetings and appointments, organizing presentations, and responding to inquiries over the phone, by email, or in person. You will also create and process work orders, reconcile invoices, and collaborate with other departments for developing marketing and educational materials. If you are a self-starter, have a strong attention to detail, and want to work in a dynamic fast paced environment, then this is the position for you

Qualifications for this position include:

• Post-secondary diploma in office, business, or public administration and three (3) years' related experience (or an equivalent combination)
• Proficiency in a variety of computer systems and software applications, including Microsoft Office. Knowledge of SharePoint and CityWorks is an asset
• Ability to communicate effectively both orally and in writing
• Strong attention to detail and high degree of accuracy amidst frequent interruptions
• Excellent customer service, along with a positive can-do attitude, and a strong work ethic
• Ability to process information and address shifting work priorities with a high degree of flexibility and adaptability
• A sense of humour, with the ability to take your work seriously but not yourself

The salary range for this regular, full-time position is $37.23 to $41.37 per hour. Please refer to the Careers page of our website at for more information and a detailed job position description.

To apply, please submit your resume and cover letter by e-mail to (identify the position you are applying for in the subject line of your e-mail). Applications will be accepted until noon on September 25,

We thank all applicants for their interest; however, only those selected for interview will be contacted.

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience : 3 years to less than 5 years

Job Description

Salary: $31.41 to $2.97 per hour, depending on years of service.

Administrative Assistant, Boarding

Regular

Internal/External

Posting Date: Sept 30, 2025

Closing Date: Oct 12, 2025

Posting #

Hours

Tuesday-Friday, 28 hours per week. Some Saturday work may be required.

10 month annual schedule

Beginning October 2025

Salary

Starting wage of 31.41 per hour. Range of 31.41 - 32.97 per hour, depending on years of service at SMS.

This is a bargaining unit position, in the Professional Employees Association.

All candidates must be legally able to work in Canada.

Summary

St. Margarets School (SMS) is Western Canadas only girl-centered, independent day and boarding school located in Victoria, British Columbia, Canada on the unceded traditional territories of the Esquimalt Nations, Songhees Nations, and WSNE Nations. Founded in 1908, SMS is an international centre for girl-centered learning and leadership development, providing empowering education for girls from Junior Kindergarten to Grade 12 (boarding grades 712). St. Margarets School is an International Baccalaureate (IB) School offering the Diploma Programme, and we are a candidate school for the IB Middle Years Programme (MYP).

Reporting to the Manager, Boarding Operations, this position is a key link in the smooth and efficient coordination of daily boarding operations and boarding communication in the school. The Administrative Assistant, Boarding will provide a wide variety of clerical support to school administration. This includes coordinating and communicating Boarding office activities, general receptionist duties, keep Boarding records current, generate weekly communication between the School and parents, assist in organizing activities for Boarding students, perform confidential duties for the Director of Boarding, and other duties, relevant to the position assigned as required.

Core Competencies

• Integrity & Trust
• Service Orientation
• Adaptability
• Innovation
• Resilience
• Professional Knowledge
• Communication & Collaboration

Duties and Responsibilities

• As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
• Coordinate all student leave requests, new host requests, and travel forms.
• Assist with Boarding activities paperwork; collecting and tracking completed forms from parents, preparing trip cards, and student medical lists.
• Respond to telephone, e-mail, and in-person inquiries from students.
• Refer all inquiries to the appropriate individuals or departments across the organization.
• Analyze incoming and outgoing memos, reports and other company related documents.
• Type forms, letters, reports, memos, and school documents as necessary.
• Organize, maintain, and coordinate office records and files in their proper locations.
• Coordinate the logistical aspects of Boarding programs, workshops, special projects, and events.
• Provide information to staff about special activities.
• Ensure all forms and reports are completed as needed.
• Assist with evacuation procedures in the event of an emergency.
• Receive and distribute all forms of paper correspondence.
• Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence for the Boarding office.
• Prepare agendas and make arrangements for meetings.
• Accurately record, transcribe, and distribute meeting minutes.
• Maintain student records, and work with Boarding database vendor to ensure accuracy.
• Co-ordinate the preparation and submission of various documents, summary reports and presentations for the Director of Boarding.
• Liaise with departmental and corporate officials and with other organizations and associations on behalf of the Director of Boarding.
• Maintain a high level of confidentiality in all interactions.
• Maintain and update the Boarding Handbook, Staff Supplement Instructions, and Boarding calendar, as required.
• Other duties, relevant to the position, shall be assigned as required.

Required Education & Experience

• Office Administration Diploma, or equivalent combination of training, education, or experience.
• Minimum 3 years' experience as a Secretary or Administrative Assistant is considered an asset.
• Experience, sensitivity, and awareness of working within a multi-cultural environment.
• Experience working in an educational environment is an asset.
• Successfully obtain a Ministry of Justice criminal record check clearance.

Required Knowledge, Skills & Abilities

• Ability to interact with children, parents, staff, Administrators, and the public is required.
• Excellent writing and oral communication skills, proofreading and the ability to pay close attention to detail in all areas of work.
• Proven ability to identify, assess, and analyze issues and utilize problem-solving and decision-making skills as necessary to provide efficient and effective services.
• Excellent organization and time management skills with the ability to work independently to plan and prioritize tasks efficiently to meet deadlines, and ability to take initiative and follow standard business practices.
• Strong interpersonal and customer service skills and demonstrated poise, tact and diplomacy and ability to use discretion and good judgment.
• Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
• Proven ability to maintain meticulous records, paper and electronic filing systems and basic data management.
• Computer literate and proficient use of various office-based software including Microsoft Office
• and Google Suite and proficient with office related technology, typing and data entry skills.
• Ability to work in a busy office setting, fast-paced environment, requiring ability to focus and pivot.
• Flexibility and adaptability to assess needs and provide assistance.
• Maintain a positive and professional image at all times.
• Actively support the vision, mission.

Valued Benefits

A career with St. Margarets School will offer you the opportunity to be part of dedicated team of professionals in a dynamic and rewarding educational environment. This position is located on the school campus, with access to rapid transit, on-site gym, and other amenities.

St. Margaret's School emphasizes a dedication to equity, diversity, and inclusion across living, learning, and work environments. The school aims to have its workforce mirror the diversity of students and the community. Actively encouraging applications from groups facing historical or current equity barriers, the institution is committed to fostering an equitable, diverse, and inclusive community. Employees needing employment support, technical aids, or accommodations, are encouraged to contact Human Resources

Please note that while the School encourages and accepts external applications, qualified internal candidates are considered first for this opportunity.

Interested candidates are invited to submit an application package, including a covering letter, curriculum vitae and professional references, through Bamboo HR, by October 12, 2025.

Questions email

Job Description

Salary: $23.08

At Baker Tilly, we care about the impact you make. Thats why were invested in your growth from day onebecause the steps you take today define your tomorrow.

We are looking for an Administrative Co-Opto join our teama role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, youll collaborate with a dynamic team of professionals, united by a shared commitment to making a differencefor our clients, our communities, and one another.

Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.

There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them.

Your role:

Successful candidate will be given a wide variety of administrative duties including answering client telephone inquiries, reception relief, distributing the office mail, arranging daily couriers, assembling various tax return packages, electronic filing of tax slips and returns, and other administrative duties as required.

The ideal candidate will be a first of second year business student who may be considering a future career in public practice accounting. This position will provide students with a taste of working at a CPA firm during our busiest time of year. We request that students refrain from taking courses during their co-op term.

What you bring to the table:

• Great organization and time management skills;
• Strong interpersonal and communication skills;
• Proficiency in Microsoft Office applications including Excel and Word;
• Experience with Adobe Acrobat Professional;
• Ability to excel in a high-pressure working environment; and
• Experience or desire to work in a team-based environment.

Where youll work:

Co-ops will be based in Uptown, Westshore, or Sidney. Please indicate your location preference in the application.

Job type:

Term, January 19 - April 30, 2025.

Your schedule:

Monday to Friday, 8:30am - 5:00pm, with a one hour unpaid lunch. In March and April, hours switch to 8:00am - 5:00pm. Overtime is required during peak times.

Salary range:

$23.08/hour

When you join Baker Tilly, you become part of something biggeran ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If youre ready to make an impact, were ready to meet you.

Job Description

Description

Position Title: Administrative Coordinator - Finance

Competition: 25-062

Reports to: Controller

Union: BCGEU

Compensation: $27.39-$9.69/hour

Schedule: 8:30am-4:00pm, Monday-Friday (75 hours bi-weekly)

Posting Closing Date: September 12, 2025 at 4pm

Organizational Focus:

Pacifica Housing has been providing safe and affordable homes for almost 35 years. We are a rapidly growing organization dedicated to meeting the housing and support needs of our community. As such, we are committed to building our fast-growing team with a culture that supports our people and reinforces our core values of authenticity, leadership, respect, and social justice.

Pacifica is proud to be a Certified Living Wage Employer by The Living Wage for Families Campaign.

Position’s Primary Objectives:

This position reports directly to the Controller and is responsible for providing administration support for the Finance and Resident Services team.

1. Income Reviews

• Performs income review and verification on subsidized tenants on an annual basis or when resident income needs change; perform rent contribution and subsidy calculation; advising residents of their new Tenant Rent Contribution; updating ERP systems according to new reviews; and maintaining a document management system for the resident files and BC Housing files.
• Training various teams on the new income limits and required documentation to perform income verification.
• Assist in providing information for audit requests over income verification from various stakeholders.

2. Accounts Receivable support for Victoria and Nanaimo:

• Drafting and posting (where applicable) arrears letters for residents;
• Tracking all property A/R and updating Finance & RSCs on progress and/or who requires a 10 day NTT to be issued;
• Completing under $1 0 Yardi chargebacks & preparing chargeback documentation; and
• BC Hydro invoicing – verify unit is vacant and advise A/R to pay invoice.

3. General Administration support:

• Ensure accuracy of relevant information of each resident;
• Organize work requirements to meet multiple deadlines to legislative requirements;
• Entering prospective resident applications into Yardi;
• Provide general administrative support for RSCs and Finance;
• Processing applications for Pacifica Housing units;
• Notice preparation and delivery’;
• Conducts all Rent reviews; and
• Other administrative duties as assigned by the Controller.

4. Vacant unit administrative support (move-in) – as required:

• Complete notifications and forms for resident move-in process, enter in Yardi and other databases, and generate move in, confirmation letters;
• Assist Resident Services Coordinators in calculating monthly rental rates for new (on offer from BC Housing Waiting List) and existing (internal transfers and additions/deletions to households) residents obtaining required income, household and other supporting documentation and forwarding to Resident Services Coordinator(s) for approval; generate leases, ensuring accuracy of relevant information (e.g address, term of lease, rent) and forward to Resident Services Coordinator(s) for authorization; and
• Set up resident documentation complete with lease signing packages, keys and required documentation for Resident Services Coordinator(s).

5. Finance:

• Performs day-to-day accounts receivable transaction processing including:
• Receiving and verifying rental payments and other receivables;
• Clarifies and resolves discrepancies with accounts;
• Recording all changes to resident rent contributions;
• Notifying Finance and Resident Services department regarding outstanding accounts, preparing information on late rental payments and reporting monthly to Resident Services;
• Charging back residents for the cost of any repairs processing security deposits and maintaining an up- to- date reconciliation of security deposits including the most current interest rate calculations as determined by the Residential Tenancy Branch under the Residential Tenancy Act;
• Recording/entering all relevant data in the financial system;
• Preparing bank deposits;
• Maintaining accurate files and documentation in accordance with financial policies and accepted accounting practices;
• Billing contractors for services provided such as VIHA;
• Assisting with month-end processes, such as entering month end entries and various reports and account analyses; and
• Assist with reconciling day-to-day bank transactions, funding registries, and month-end statements.

Requirements

Qualifications (minimum Education and Experience requirements):

Note: An equivalent combination of education and experience may be considered.

Education:

• Formal post-secondary training in accounting.
• Certificate or diploma in Office Administration or related post secondary qualification.

Experience:

• A minimum of 2 year related property management experience, preferably in a non-profit housing environment is an asset.
• A minimum of 2 years related accounting experience is an asset.
• Experience with and knowledge of related software programs preferable (i.e. Microsoft Office particularly Excel, Yardi).

Knowledge, Skills and Abilities:

• Strong organizational and time management skills.
• Knowledge of the Residential Tenancy Act.
• Ability to operate as part of an interdisciplinary team.
• Ability to work to deadlines.
• Proficient in MS Office programs including Word, Outlook and Excel.
• Knowledge of Yardi Property Management software an asset.

As Pacifica Housing works with vulnerable populations, We require all staff to successfully clear a Vulnerable Sectors Criminal Record Check run by the Ministry of Justice. Any offer of employment is contingent on the applicant providing proof of criminal record check prior to commencing employment.

Please note: While this position is posted externally concurrently, members within the collective bargaining unit will receive first consideration in any appointment.

Benefits

• A mission driven and meaningful working environment.
• Competitive salary from a Certified Living Wage Employer.
• Career development and internal advancement opportunities.
• Minimum six (6) percent vacation accrual rate, excellent benefits package and union pension plan for permanent staff working 20+ hours per week (includes extended health and dental, life insurance, and more).
• Wellness time for permanent staff working 20+ hours per week.
• Employee assistance program available to all staff.
• Organization and individual training opportunities.
• Social committee that includes robust team building and staff social events.
• Dog friendly offices.

Pacifica Housing advises all employees, contractors and volunteers of the risk of violence, injury and harm that is present in the execution of their duties. Pacifica Housing is committed to providing a safe and risk-free work place, however, we acknowledge the inherent risk in social housing and direct support work while in homes and in other support relationships.

Pacifica celebrates diversity and what makes you uniquely you. We welcome the unique contributions that you can bring in terms of your culture, ethnicity, race, sexual orientation, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, and diversability.

At RONA, our employees let their passion blossom every day. Our teams are driven by the desire to help people bring their projects to life and are committed to making a difference in the communities we serve.

We operate or service corporate and affiliated dealer stores. With a distinctive product and service offering and complementary store formats ranging from neighbourhood hardware stores to big box stores, our RONA+, RONA and Dick’s Lumber banners are well equipped to help meet the needs of all DIYers and contractors.

You’ve got the talent? We’ve got the tools! Here, your work and ideas will contribute to building a flourishing organization. Your voice will always be heard and valued. You’ll find career opportunities that live up to your ambitions and be able to further develop your unique set of skills.

So, if you’re looking to do what you love, we could be a perfect match.

By joining the RONA family, you’ll enjoy many benefits, such as:
An inclusive and safe working environment
Promotion of work-life balance
Exclusive employee discounts
Benefits: insurance (certain conditions apply), annual salary review, etc.
Opportunities for advancement within the company
An employer that’s involved in the community
Teamwork and ongoing training
A comprehensive training program for all new hires
A student incentive program
And much more!

Become a key part of Rona's store administration teams, where you'll turn every situations into a collective success. Your enthusiasm to help and support your colleagues will be key in our dynamic environment!

Your role: Support hiring managers and Talent Acquisition in site-specific recruiting activities, such as job posting, printing resumes and interview guides, processing background checks, creating offer letters, participating in career days, planning new employee onboarding, etc.
Support payroll-related administrative tasks, such as creating change letters for employees, processing terminations, government documentation and managing all required paperwork for new hires
Coordinate internal and external training, arrange travel (if necessary) and maintain appropriate licenses for compliance training (first aid, motorized equipment, etc.)
Receive and distribute materials communicated by the Human Resources Department and ensure logistics for related activities, if applicable
Assist managers in maintaining and managing various schedules and meeting facility attendance requirements
Support store management team by generating, distributing and maintaining business-related reports as required
Assist store management team with clerical, administrative and transactional tasks as required
Other related tasks to ensure the store runs smoothly

What we're looking for: Good customer service skills
Comfortable using various computer systems
Any combination of education and work experience will be considered

If selected for an interview, please advise our Store team if you require accommodation during the interview and assessment process and we will work with you to meet your accessibility needs.

RONA is committed to encouraging diversity and inclusion. We are pleased to consider applications from all qualified candidates, regardless of race, colour, religion, sexual orientation, gender, nationality, age, disability, or any other protected status.

Job Title: Administrative Assistant Work From Home - Remote Panelists

Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week)

Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews.

With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.

We need participants on the following topics:

• Child Related (individuals with children 18 yrs or younger)
• Cell Phones (Apple, Android, or Windows.Prepaid or Contract)
• Entertainment (TV shows, movies, and video games)
• Food (If you buy fast food, casual dining, or upscale dining)
• Sports (Casual viewers and die-hard fans)
• Electronics (Tell us which devices you prefer and why)
• Pets (Animal lovers needed! Dogs, cats, and other pets)
• Automobiles (Do you own, make payments, or lease your vehicle?)

• Show up at least 10 minutes prior to discussion start time.
• Participate by completing written and oral instructions.
• Complete written survey provided for each panel.
• MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.

• Must have either a smart phone with working camera or webcam on desktop/laptop.
• Must have access to a reliable internet connection
• Desire to fully participate in one or several of the above topics
• Ability to read, understand, and follow oral and written instructions.
• Administrative Assistant experience is not necessary

• Flexibility to take part in discussions online or in-person.
• No commute needed if you choose to work from home remotely.
• No minimum hours. You can do this part-time or full-time
• Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
• You get to review and use new products or services before they are launched to the public.

• $5- 150 (per 1 hour session)
• 300- 850 (multi-session studies)

You must apply on our website and complete questionnaire to see if you qualify.

This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is needed. If you are an administrative assistant or someone just looking for a flexible part time remote work at home job, this is a great way to supplement your income.