23 Executive Assistant jobs in Toronto

**The Opportunity:**
Are you a master of organization, a strategic thinker, and a trusted partner? This is your opportunity to work at the heart of leadership! You'll be the engine behind the scenes, ensuring operations run smoothly and leaders stay focused on what matters most.
WSP is currently seeking an **Executive Assistant** to support two members of our Canadian Executive Team in the GTA. This position will be responsible for providing a high level of support while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of WSP.
This role offers exceptional visibility and influence across WSP, giving you a front-row seat to strategic decision-making. You'll have the opportunity to contribute meaningfully to high-impact initiatives and help shape the organization's success.
**Why choose WSP?**
+ We value and are committed to upholding a culture of **inclusion** and **belonging**
+ Our **Flexible** Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
+ A **Canadian** success story - we're **proud** to wear the red and white of this beautiful country and show the world what Canada has to offer.
+ **Enhance** the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
+ **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your** ideas and trying **new** things.
+ A phenomenal **collaborative** culture and a workforce filled with genuinely **good** **people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
# **WeAreWSP**
**What you can expect to do here:**
+ Provide day-to-day executive support with professionalism and discretion
+ Act as a brand ambassador, reflecting WSP's values and guiding principles
+ Coordinate executive-level projects and assist with client engagement activities
+ Manage complex calendars across time zones, including meetings, travel, and logistics
+ Organize leadership meetings and in-person events with precision
+ Arrange travel and accommodations through WSP's corporate provider
+ Track and submit expense reports for corporate and personal transactions
+ Support national communications and ensure timely distribution
+ Capture and share meeting minutes and follow-ups
+ Collaborate with other administrators and provide backup support when needed
+ Flexibility for occasional overtime and travel as required
**What you'll bring to WSP:**
+ Post-secondary diploma in business administration or a related discipline is preferable;
+ More than 10 years' professional experience in a similarly sized organization (10,000+ employees); Professional Services sector experience is an asset;
+ More than 5 years' experience directly supporting corporate executives;
+ Proficient in Microsoft Office Suite, including Excel (data analysis, pivot tables, formulas), and PowerPoint (presentation design and delivery);
+ Ability to multitask, prioritize and effectively meet deadlines;
+ Consistently high-quality, accurate work, with attention to detail;
+ Mature judgement and discretion in handling confidential and sensitive information and situations;
+ Strong organizational skills, ability to work with minimal supervision, self-starter and resourceful;
+ Advanced proficiency in Microsoft 365 ecosystem including SharePoint. Oracle ERP an asset;
+ Fluency in both English and French is an asset.
**WSP** is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At **WSP** :
+ We value our people and our reputation
+ We are locally dedicated with international scale
+ We are future focused and challenge the status quo
+ We foster collaboration in everything we do
+ We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (

**The Opportunity:**
Are you a master of organization, a strategic thinker, and a trusted partner? This is your opportunity to work at the heart of leadership! You'll be the engine behind the scenes, ensuring operations run smoothly and leaders stay focused on what matters most.
WSP is currently seeking an **Executive Assistant** to support two members of our Canadian Executive Team in the GTA. This position will be responsible for providing a high level of support while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of WSP.
This role offers exceptional visibility and influence across WSP, giving you a front-row seat to strategic decision-making. You'll have the opportunity to contribute meaningfully to high-impact initiatives and help shape the organization's success.
**Why choose WSP?**
+ We value and are committed to upholding a culture of **inclusion** and **belonging**
+ Our **Flexible** Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
+ A **Canadian** success story - we're **proud** to wear the red and white of this beautiful country and show the world what Canada has to offer.
+ **Enhance** the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
+ **Outstanding** career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to **your** ideas and trying **new** things.
+ A phenomenal **collaborative** culture and a workforce filled with genuinely **good** **people** who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
# **WeAreWSP**
**What you can expect to do here:**
+ Provide day-to-day executive support with professionalism and discretion
+ Act as a brand ambassador, reflecting WSP's values and guiding principles
+ Coordinate executive-level projects and assist with client engagement activities
+ Manage complex calendars across time zones, including meetings, travel, and logistics
+ Organize leadership meetings and in-person events with precision
+ Arrange travel and accommodations through WSP's corporate provider
+ Track and submit expense reports for corporate and personal transactions
+ Support national communications and ensure timely distribution
+ Capture and share meeting minutes and follow-ups
+ Collaborate with other administrators and provide backup support when needed
+ Flexibility for occasional overtime and travel as required
**What you'll bring to WSP:**
+ Post-secondary diploma in business administration or a related discipline is preferable;
+ More than 10 years' professional experience in a similarly sized organization (10,000+ employees); Professional Services sector experience is an asset;
+ More than 5 years' experience directly supporting corporate executives;
+ Proficient in Microsoft Office Suite, including Excel (data analysis, pivot tables, formulas), and PowerPoint (presentation design and delivery);
+ Ability to multitask, prioritize and effectively meet deadlines;
+ Consistently high-quality, accurate work, with attention to detail;
+ Mature judgement and discretion in handling confidential and sensitive information and situations;
+ Strong organizational skills, ability to work with minimal supervision, self-starter and resourceful;
+ Advanced proficiency in Microsoft 365 ecosystem including SharePoint. Oracle ERP an asset;
+ Fluency in both English and French is an asset.
**WSP** is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
At **WSP** :
+ We value our people and our reputation
+ We are locally dedicated with international scale
+ We are future focused and challenge the status quo
+ We foster collaboration in everything we do
+ We have an empowering culture and hold ourselves accountable
Please Note:
Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (

Job Description
Insight Global is hiring an Executive Assistant on a permanent, full-time basis to support one of our largest banking clients. The ideal candidate will have a financial background, extremely strong communication skills, and enthusiasm for the role. As an Executive Assistant, you'll represent the

Bring more to life.
Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology?
At SCIEX, one of Danaher's ( 15+ operating companies, our work saves lives-and we're all united by a shared commitment to innovate for tangible impact.
You'll thrive in a culture of belonging where you and your unique viewpoint matter. And by harnessing Danaher's system of continuous improvement, you help turn ideas into impact - innovating at the speed of life.
As part of SCIEX, you will help to influence life changing research and outcomes, while accelerating your potential. For more than 50 years, we have been empowering our customers to solve the most impactful analytical challenges in quantitation and characterization through ground-breaking innovation and outstanding reliability and support. You will be part of a winning team, enabled by DBS, that is passionate about helping life science experts around the world get to answers they can trust.
Learn about the Danaher Business System ( which makes everything possible.
The Executive Assistant plays a crucial role in supporting up to three SCIEX Vice Presidents by ensuring the smooth operation of their daily activities through timely calendar and expense management, domestic and international travel arrangement and meeting preparation.
This position reports to the Vice President, Quality Assurance & Regulatory Affairs, and is part of the Quality Assurance & Regulatory Affairs (QARA) Team l ocated in Concord, Ontario, Canada and will be an on-site role. This position also supports the Vice President, Danaher Business System (DBS) as well as the Vice President, IT.
In this role, you will have the opportunity to:
+ Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time.
+ Manage documentation flow, including signature requests, reports, and all other correspondence. Also oversee electronic approvals and requests on behalf of the executive(s) related to vacation time, legal signatures, staff expenses, purchase orders and check requests, and any other special requests such as drafting communications on their behalf.
+ Administer the logistics of on-site, off-site and/or virtual events/meetings with tasks such as obtaining quotes, contract review and coordination, lodging/travel/transportation accommodations, catering and menus, agenda preparation, venue scouting, logistical set-up, etc.
The essential requirements of the job include:
+ Long-standing experience supporting senior leaders/high-level executives in a corporate environment.
+ Excellent organizational, time and project management skills as well as exceptional attention to detail.
+ Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive).
It would be a plus if you also possess previous experience in:
+ Handling highly sensitive and confidential materials/matters.
+ Coordinating domestic and international travel, including country-specific Visa requirements.
+ Using Oracle, SAP Concur, myCWT & Miro.
SCIEX, a Danaher operating company, offers a broad array of comprehensive, competitive benefit programs that add value to our lives. Whether it's a health care program or paid time off, our programs contribute to life beyond the job. Check out our benefits at Danaher Benefits Info ( .
Join our winning team today. Together, we'll accelerate the real-life impact of tomorrow's science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life.
For more information, visit .
Danaher Corporation and all Danaher Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law.
We will ensure that individuals with disabilities are provided reasonable accommodation to access our website, and as applicable participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us at or to request accommodation.

**Position Snapshot**
**Business area: Nestlé Finance and Information Technology (IT)**
**Job Title: Executive Assistant**
**Location: 25 Sheppard Ave W, North York, ON M2N 6S8; Hybrid**
**A little bit about us**
While Nestlé is known for KitKat, Gerber, Nescafe, and Häagen-Dazs, our recipe for success comes down to one thing: our people. We strive to lead a people-focused culture that empowers employees to bring their authentic selves to work each day. There are 3,000+ members of Nestlé Canada celebrated for taking action using agility, courage, and trust to find solutions that benefit the business or greater good. We're a team of changemakers, who are curious and challenge the status quo, that take risks that will help drive us forward. Our focus is not only on nourishing our customers, but also about enriching you. We know that empowerment leads to strong employee engagement, a great work culture, and motivated employees
**What to Expect:**
As an Executive Assistant, you will provide comprehensive support to the Chief Financial Officer (CFO) and Vice President, Information Technology (IT) and their leadership teams. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will possess strong communication skills and a proactive approach to problem-solving while maintaining a high level of professionalism.
**A day in the life of an Executive Assistant:**
- Provide executive level administrative assistance to the CFO and VP, IT and senior leaders on the teams.
- Exceptional calendar management by providing rapid response to meeting requests and highlighting urgent issues and understanding how to prioritize conflicting events.
- Support the teams in coordination and planning of meetings which includes developing and editing presentations, and other meeting details.
- Support leaders with cross-border and collaborator meetings.
- Manage the team meeting schedules by organizing functional meetings on a weekly, monthly, and yearly basis, and creating agendas. Whenever possible, proactively anticipate room booking needs in advance and leverage strong networking connections to facilitate room changes as necessary.
- Sustain established communications vehicles in the functions and plan and execute special events and communications to support team building.
- Build strong contact network within Nestlé to ensure superior response to team requirements including collaborating with other Executive Assistants (including Zone and Center) and Coordinators to facilitate meetings requests and coordination of key events.
- Basic budget management including handling Purchase Orders, supplier billings and cross-billing to other businesses.
- Completion of expense reports and travel bookings.
- Handle office supply budget keeping a tight rein on spending.
- Maintain the current filing and data sharing systems (example, SharePoint) and look for ways to improve and automate current processes.
- Support onboarding and set up for new team members (hardware, meetings, orientation schedule).
- Assistance with other projects as required.
**Qualification and Role Requirements**
- Proven experience, preferably 7-10 years as an Executive Assistant in a fast-paced corporate environment.
- University Degree or completion of a College Diploma.
- Outstanding organizational skills.
- High level of professionalism and integrity, with the ability to handle sensitive and confidential information.
- Ability to work well under deadlines and multi-task effectively including prioritizing workload, balance requests from team and daily tasks, find solutions, and identify issues and opportunities.
- Strong project management skills and the ability to follow through to completion.
- Excellent verbal and written communication skills. Strong interpersonal skills required to work with cross functional teams and to communicate internally with employees at all levels and within all functions.
- Ability to work independently and collaboratively in a team-oriented environment.
- Excellent computer skills, specifically Microsoft Office Suite (including Word, PowerPoint and Excel) SharePoint, Teams and Outlook. SAP would be a distinct advantage.
- Positive can-do attitude with strong initiative.
- Sound judgement and critical thinking skills.
- An interest in learning and understanding the business issues in order to enhance personal effectiveness.
**Benefits**
- Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment
- Company matched pension plan
- Three weeks of Vacation and five personal days (Personal Paid Holidays)
- Flexible and hybrid work arrangements
- Excellent training and development programs as well as opportunities to grow within the company
- Access to Educational Assistance & Tuition Reimbursement
- Bonus eligibility
- Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures
- Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation
- Adoption benefits to remove some of the financial barriers associated with adoption
- Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)
- Additional discounts on a variety of products and services offered by our preferred vendors and partnerships
**What you need to know**
We will be considering applicants as they apply, so please don't delay in submitting your application.
Nestlé Canada is an equal-opportunity employer committed to diversity, equity, inclusion, and accessibility. We welcome qualified applicants to bring their diverse and unique experiences as a result of their education, perspectives, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, colour, religion, disability, sexual orientation and beliefs.
If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Nestlé will work with you in an effort to ensure that you are able to fully participate in the process.
**LI-AF1**
**#NestleSJ**

**Position Snapshot**
**Business area: Nestlé Finance and Information Technology (IT)**
**Job Title: Executive Assistant**
**Location: 25 Sheppard Ave W, North York, ON M2N 6S8; Hybrid**

**A little bit about us**
While Nestlé is known for KitKat, Gerber, Nescafe, and Häagen-Dazs, our recipe for success comes down to one thing: our people. We strive to lead a people-focused culture that empowers employees to bring their authentic selves to work each day. There are 3,000+ members of Nestlé Canada celebrated for taking action using agility, courage, and trust to find solutions that benefit the business or greater good. We’re a team of changemakers, who are curious and challenge the status quo, that take risks that will help drive us forward. Our focus is not only on nourishing our customers, but also about enriching you. We know that empowerment leads to strong employee engagement, a great work culture, and motivated employees

**What to Expect:**
As an Executive Assistant, you will provide comprehensive support to the Chief Financial Officer (CFO) and Vice President, Information Technology (IT) and their leadership teams. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will possess strong communication skills and a proactive approach to problem-solving while maintaining a high level of professionalism.

**A day in the life of an Executive Assistant:**

- Provide executive level administrative assistance to the CFO and VP, IT and senior leaders on the teams.
- Exceptional calendar management by providing rapid response to meeting requests and highlighting urgent issues and understanding how to prioritize conflicting events.
- Support the teams in coordination and planning of meetings which includes developing and editing presentations, and other meeting details.
- Support leaders with cross-border and collaborator meetings.
- Manage the team meeting schedules by organizing functional meetings on a weekly, monthly, and yearly basis, and creating agendas. Whenever possible, proactively anticipate room booking needs in advance and leverage strong networking connections to facilitate room changes as necessary.
- Sustain established communications vehicles in the functions and plan and execute special events and communications to support team building.
- Build strong contact network within Nestlé to ensure superior response to team requirements including collaborating with other Executive Assistants (including Zone and Center) and Coordinators to facilitate meetings requests and coordination of key events.
- Basic budget management including handling Purchase Orders, supplier billings and cross-billing to other businesses.
- Completion of expense reports and travel bookings.
- Handle office supply budget keeping a tight rein on spending.
- Maintain the current filing and data sharing systems (example, SharePoint) and look for ways to improve and automate current processes.
- Support onboarding and set up for new team members (hardware, meetings, orientation schedule).
- Assistance with other projects as required.

**Qualification and Role Requirements**

- Proven experience, preferably 7-10 years as an Executive Assistant in a fast-paced corporate environment.
- University Degree or completion of a College Diploma.
- Outstanding organizational skills.
- High level of professionalism and integrity, with the ability to handle sensitive and confidential information.
- Ability to work well under deadlines and multi-task effectively including prioritizing workload, balance requests from team and daily tasks, find solutions, and identify issues and opportunities.
- Strong project management skills and the ability to follow through to completion.
- Excellent verbal and written communication skills. Strong interpersonal skills required to work with cross functional teams and to communicate internally with employees at all levels and within all functions.
- Ability to work independently and collaboratively in a team-oriented environment.
- Excellent computer skills, specifically Microsoft Office Suite (including Word, PowerPoint and Excel) SharePoint, Teams and Outlook. SAP would be a distinct advantage.
- Positive can-do attitude with strong initiative.
- Sound judgement and critical thinking skills.
- An interest in learning and understanding the business issues in order to enhance personal effectiveness.

**Benefits**

- Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment
- Company matched pension plan
- Three weeks of Vacation and five personal days (Personal Paid Holidays)
- Flexible and hybrid work arrangements
- Excellent training and development programs as well as opportunities to grow within the company
- Access to Educational Assistance & Tuition Reimbursement
- Bonus eligibility
- Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures
- Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation
- Adoption benefits to remove some of the financial barriers associated with adoption
- Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites)
- Additional discounts on a variety of products and services offered by our preferred vendors and partnerships

**What you need to know**
We will be considering applicants as they apply, so please don’t delay in submitting your application.
Nestlé Canada is an equal-opportunity employer committed to diversity, equity, inclusion, and accessibility. We welcome qualified applicants to bring their diverse and unique experiences as a result of their education, perspectives, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation and beliefs.
If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Nestlé will work with you in an effort to ensure that you are able to fully participate in the process.