447 Personal Assistant jobs in Canada

Job Description

Elite Wealth Management, a well-established and dynamic financial firm celebrating its 20th anniversary, is seeking a highly organized and proactive Executive Personal Assistant to support the President.

This role is ideal for someone who thrives in a high-performance, fast-moving environment and brings calm, clarity, and structure to a visionary executive’s world.

Our website:

Title: Executive Personal Assistant

Duties and Responsibilities:

• Manage and prioritize President’s calendar, meetings, travel, and personal commitments
• Screen and manage emails, calls, and communications with discretion
• Act as a gatekeeper and liaison between President and internal/external stakeholders
• Anticipate needs and handle tasks before being asked
• Organize company events, speaking engagements, and personal appointments
• Maintain confidentiality in all matters with a high level of professionalism
• Assist in light project management and follow-up on deadlines
• Carry out other ad-hoc duties as required.

Qualifications:

• Bachelor Degree in Business Administration or equivalent
• At least 3 years of relevant working experience of supporting senior executives or entrepreneurs
• Fluency in English and Cantonese
• Proficiency in Microsoft Office application, including Words, Excel, PowerPoint and Teams
• Highly organized, meticulous, and detail-oriented
• Emotionally intelligent with strong people skills
• Proactive and independent — you take initiative and get things done
• Calm under pressure and able to manage competing priorities
• Comfortable working closely with a high-achieving, direct, and fast-thinking President
• Discreet and trustworthy — you handle sensitive information with care
• Knowledge of financial industry preferred but not required

Job Types: Full-time, Permanent

Salary: $63,000-$73,000 per year subject to working experiences

Schedule: 7 hours

Benefits subject to years of service:

· Group extended health & dental benefit plan

· Group life insurance

· Group retirement savings plan matching

· Critical illness insurance

· Course subsidy program

Please submit your resume along with a brief cover letter outlining your organizational approach, preferred productivity tools, and strategies for managing high-level executive priorities.

Job Description

Our client, a successful Vancouver business leader and philanthropist is seeking a Personal Executive Assistant to support his day to day personal and business related activities. If you have relevant experience, a flexible schedule, and live in or near downtown Vancouver, please read on.

What you will be doing:

• Daily planning and organization
• Travel and packing support
• Health and wellness oversight
• Household and wardrobe management
• Social and personal coordination
• Communication management
• Errands and ad hoc projects
• Legacy and document organization
• Technology and digital support
• Business activity support

• You have experience as a Personal Assistant/Executive Assistant
• You have excellent spoken and written English communication skills
• You have the ability to proactively anticipate the needs of others
• You are a multitasker able to manage & prioritize competing priorities
• You have flexibility in your schedule and are able to work outside of "normal" business hours with the likelihood that each week will be different from the last
• You are able to travel from time to time as required
• You are able to treat confidential information with discretion
• You are comfortable using various digital tools, apps, and devices to stay organized, manage schedules, and communicate effectively.
• You have a Class 5 drivers license and, ideally, your own car.

Job Description

Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add a Personal Executive Assistant to the Scandi Family!

Location: Edmonton

Hours: 8:00 AM to 4:30 PM (Hybrid Role 3 days in the office, 2 days remote)

What's in it for you:

• Awarded one of Canada's Best Managed Companies: We're committed to a high level standard of excellence for both clients and our Scandi Family.
• Growth Opportunities: A place to hang your hat. We want our employees to grow with us long term.
• Stability and Job Security: Even through tough economic times we've continued to steadily grow, and we aren't slowing down any time soon. With a strong national presence across Canada
• Family First Culture: We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family.
• Benefits: We offer a comprehensive medical and dental plan as well as personal days off.

What your day to day will look like:

Reporting into and directly supporting the CEO

• Manage and prioritize the CEO's Calendar, meetings and any personal commitments
• Provide both personal and executive assistance to the CEO
• Managing and directing emails, calendars, and travel arrangements
• Be the first point of contact to the CEO
• Maintaining list of required follow up items, completing presentations, meeting agendas and minutes, as well as expense reports
• Manage the filing of all documentation and correspondence
• Provide administrative support as required assisting team members on higher level tasks or overflow
• Attend monthly Administrative team connect conference calls

Advisory Board Support

• Oversee preparation for board meetings, coordinating logistics with board members
• Organize, consolidate and review the board package
• Prepare initial drafts of board reports as required
• Consolidate board action items, and follow up as required

What you'll need to succeed:

• Must have minimum of 10 years progressive administrative experience including previous experience as an EA
• Completion of post secondary education in business administration considered an asset
• Ability to work well with cross functional teams and diverse communities
• Excellent customer service with strong communication and interpersonal skills
• Ability to prioritize tasks working with a sense of urgency and displaying discretion and confidentiality at all times
• Strong knowledge of MS Office is a must familiarity with SmartSheet an asset

Our interview process:

• 20 minute preliminary phone interview with our Recruiter
• 20-40 minute assessment (depending on practice questions or breaks)
• 30 minute MS Teams video interview with Hiring Manager and direct Supervisor

At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.

We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.

To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

Personal Assistant Responsibilities:
Reporting to senior management and performing secretarial and administrative duties.
Typing, formatting, and editing reports, documents, and presentations.
Entering data, maintaining databases, and keeping records.
Liaising with internal departments, answering calls, and making travel arrangements.
Managing internal and external correspondence on behalf of senior management.
Scheduling appointments, maintaining an events calendar, and sending reminders.
Copying, scanning, and faxing documents, as well as taking notes.
Preparing facilities for scheduled events and arranging refreshments, if required.
Ordering office supplies and replacements, as well as managing mail and courier services.
Observing best business practices and etiquette.
Personal Assistant Requirements:
High school diploma or GED.
Certification in secretarial work, office administration, or related training.
1-2 years of experience as a personal assistant would be advantageous.
Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
Advanced typing, note-taking, recordkeeping, and organizational skills.
Ability to manage internal and external correspondence.
Working knowledge of printers, copiers, scanners, and fax machines.
Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
Excellent written and verbal communication skills.
Exceptional interpersonal skills.

As a Remote Personal Assistant, you will play a crucial role in managing daily operations and administrative tasks. You will work closely with executives and team members to ensure that projects are executed smoothly and efficiently. This position requires excellent communication skills, the ability to multitask, and a keen eye for detail.

Key Responsibilities:

- Manage and organize schedules, appointments, and meetings for executives.
- Coordinate travel arrangements, including flights, accommodations, and transportation.
- Prepare and edit correspondence, reports, and presentations.
- Conduct research and compile information for various projects.
- Handle incoming communications, including emails and phone calls, and respond as necessary.
- Maintain and organize digital files and documents.
- Assist in project management tasks, ensuring deadlines are met.
- Perform general administrative duties, such as data entry and database management.
- Collaborate with team members on various tasks and projects, providing support where needed.

Qualifications:

- Proven experience as a personal assistant or in a similar administrative role.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
- Familiarity with project management software (e.g., Trello, Asana) is a plus.
- Ability to work independently and as part of a team.
- High level of discretion and confidentiality.
- A proactive and solution-oriented mindset.

Benefits:

- Competitive salary based on experience.
- Flexible working hours and the ability to work from anywhere.
- Opportunities for professional development and growth.
- A supportive and collaborative work environment.

Join us in making a difference and supporting our team from the comfort of your home!

We are a dynamic and forward-thinking organization seeking a Remote Personal Assistant to support our team and enhance our productivity. Our ideal candidate is highly organized, proactive, and adaptable, with a commitment to excellence in all tasks.

Job Description:
As a Remote Personal Assistant, you will play a crucial role in managing daily operations and administrative tasks. You will work closely with executives and team members to ensure that projects are executed smoothly and efficiently. This position requires excellent communication skills, the ability to multitask, and a keen eye for detail.

Key Responsibilities:

- Manage and organize schedules, appointments, and meetings for executives.
- Coordinate travel arrangements, including flights, accommodations, and transportation.
- Prepare and edit correspondence, reports, and presentations.
- Conduct research and compile information for various projects.
- Handle incoming communications, including emails and phone calls, and respond as necessary.
- Maintain and organize digital files and documents.
- Assist in project management tasks, ensuring deadlines are met.
- Perform general administrative duties, such as data entry and database management.
- Collaborate with team members on various tasks and projects, providing support where needed.

Qualifications:

- Proven experience as a personal assistant or in a similar administrative role.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
- Familiarity with project management software (e.g., Trello, Asana) is a plus.
- Ability to work independently and as part of a team.
- High level of discretion and confidentiality.
- A proactive and solution-oriented mindset.

Benefits:

- Competitive salary based on experience.
- Flexible working hours and the ability to work from anywhere.
- Opportunities for professional development and growth.
- A supportive and collaborative work environment.

Join us in making a difference and supporting our team from the comfort of your home!

Job Description

Personal Assistant & Accounts Payable Admin

Our client is seeking a highly organized and proactive Personal Assistant & Accounts Payable Administrator to support their executive team and manage key administrative and financial tasks. This role is ideal for someone who thrives in a fast-paced environment and is looking to grow into an accounting-focused position.

Your success will be defined by your ability to:

• Provide executive support including calendar management and travel coordination
• Assist with personal tasks for senior leadership
• Perform general administrative duties: scanning, filing, document preparation
• Manage accounts payable entries using SAGE 50/100, MPI
• Create and edit documents using Microsoft Office Suite and Adobe PDF

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with Adobe PDF tools and SAGE 50/100 MPI
• Excellent organizational and multitasking skills
• Ability to manage complex travel schedules
• Strong communication and interpersonal skills
• Interest in progressing into an accounting role