Explore numerous Admin Assistant positions, which provide vital support across various industries. These roles involve managing office tasks, handling correspondence, scheduling appointments, and ensuring smooth organizational operations. Strong communication, organizational, and multitasking skills are crucial for success in this field.7,437 Admin Assistant jobs in Canada
Admin Assistant (Executive Assistant)
Posted 5 days ago
Job Viewed
Job Description
Toronto, Ontario, Canada
**Hours:**
37.5
**Line of Business:**
Administration
**Pay Details:**
$55,000 - $75,000 CAD
The pay details posted reflect a temporary market premium specific to this role that is reassessed annually.
TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.
As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.
**Job Description:**
**Department Overview**
At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our administrative and executive assistants provide a broad range of organizational and general workplace support to executives within TD.
**Job Details**
If you're a highly organized individual who can help maintain smooth business operations through strong administration skills, we want you to join our team.
As an Administrative Assistant, you'll provide dedicated support for several executives at TD. You'll also provide a wide range of administrative or general workplace support for the broader team as assigned.
**What You'll Do**
No matter where you work at TD you'll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:
**Make an Impact:**
+ Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions
+ Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal/external parties
+ Process expenses for teams ensuring timely completion
+ Assist with onboarding/offboarding activities for team members within your greater group (e.g., asset management, access management, supply orders)
+ Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
+ Maintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf
+ Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
+ Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
+ Provide vacation/temporary coverage for colleagues, supporting additional leaders
**Experience Growth:**
+ Provide training to new Administrative Assistants and be a Subject Matter Expert for common tasks performed
+ Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks
**Cultivate our Culture of Care:**
+ Provide support while ensuring quality service and professionalism at every interaction
+ Participate fully as a member of the team and contribute to a positive work environment
**Job Requirements**
**What You Need to Succeed**
We're proud to work with a group of diverse colleagues. If you have relevant experience that isn't mentioned below, tell us about it in your resume or cover letter.
+ High school diploma with 3 to 5 years of relevant experience
+ Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
+ Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
+ Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners
+ Can perform efficiently in a multi-task environment and ensure deadlines are met
+ Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment
+ Experience coordinating travel arrangements and comfortable managing frequent changes
+ Strong organizational skillset to manage accountabilities while simultaneously managing leaders' administrative requirements
+ Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
+ Strong judgment skills to support initiatives and apply discretion when working with confidential information
**Colleague Development**
Through regular development conversations and training programs, we're committed to providing our colleagues with the support they need to thrive both at work and at home.
**Applications must include:**
+ Cover letter (one letter-sized page only)
+ Resume (two letter-sized pages only)
**Interview Process**
We'll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.
**Who We Are:**
TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we deliver legendary customer experiences to over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to the Bank, those we serve, and the economies we support. We are guided by our vision to Be the Better Bank and our purpose to enrich the lives of our customers, communities and colleagues.
TD is deeply committed to being a leader in customer experience, that is why we believe that all colleagues, no matter where they work, are customer facing. As we build our business and deliver on our strategy, we are innovating to enhance the customer experience and build capabilities to shape the future of banking. Whether you've got years of banking experience or are just starting your career in financial services, we can help you realize your potential. Through regular leadership and development conversations to mentorship and training programs, we're here to support you towards your goals. As an organization, we keep growing - and so will you.
**Our Total Rewards Package**
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more ( Information:**
We're delighted that you're considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we're committed to providing the support our colleagues need to thrive both at work and at home.
Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.
**Colleague Development**
If you're interested in a specific career path or are looking to build certain skills, we want to help you succeed. You'll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD - and we're committed to helping you identify opportunities that support your goals.
**Training & Onboarding**
We will provide training and onboarding sessions to ensure that you've got everything you need to succeed in your new role.
**Interview Process**
We'll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.
**Accommodation**
Your accessibility is important to us. Please let us know if you'd like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process.
We look forward to hearing from you!
**Language Requirement (Quebec only):**
Sans Objet
Federal law prohibits job discrimination based on race, color, sex, sexual orientation, gender identity, national origin, religion, age, equal pay, disability and genetic information.
Admin Assistant
Posted today
Job Viewed
Job Description
Job Description
Do you love structure, checklists, and getting every detail just right? We’re looking for a full-time administrative professional to support a high-performing Realtor in North Vancouver. This role is ideal for someone who thrives in maintaining organized systems, handling accurate paperwork, and managing a well-structured digital environment.
You excel at executing tasks behind the scenes - uploading documents, tracking timelines, managing workflows, and ensuring accuracy across all transactions. You’ll play a key role in keeping operations smooth, providing essential administrative support, and ensuring everything stays on track with the reliability and consistency crucial to overall success.
If you have a sharp eye for detail and thrive in a focused, precision-driven role, we can't wait to meet you!
Bonus items:
- Work vehicle provided
- Confidential hiring process
- Bonuses for accomplishments - Going above and beyond
$55,000 - $65,000 annually
Responsibilities:- Support seamless and efficient real estate transactions
- Communicate with clients, vendors, and other stakeholders via phone, email, and in person
- Maintain positive relationships and provide excellent customer service
- Ensure data integrity and support effective client management
- Assist with marketing efforts, including social media posts, email campaigns, and property listings
- Lead and Showing follow-up
- Creating Buyer tours
- Occasional errands and event planning
- Maintain supply inventory and ensure stock levels are maintained
- Shows ability to quickly finish very detailed work
- Able to prioritize and manage a range of responsibilities
- Valid BC driver's license
- Enjoy being in a dynamic job where no task is above or below you
- A constant drive to improve the experience of clients and our internal processes: "How can I make things better?"
- Your schedule is flexible, and you will be willing to work weekends and evenings when necessary
- Shows great interpersonal skills and excellent written communication
- Proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills
An innovative solutions provider dedicated to matching top Assistants with top-producing professionals.
Admin Assistant
Posted today
Job Viewed
Job Description
Job Description
Position
Admin Assistant
Requirements
Must be organized
Strong communication skills; both verbal and written
Verifying invoices
Must have excellent computer skills(excel, employee management tracking system)
Able to multitask
Supporting Operations Manager + HR Manager as required
Location:Brampton
Monday to Friday (in the office, this position will not allow you to work from home)
At People Store, our dedicated team connects businesses with reliable, skilled workers, ensuring seamless operations and productivity. With a commitment to excellence and on-site support, we help companies build strong, efficient teams that drive long-term success.
People Store Staffing Solutions, founded in 2003, is a leading Canadian staffing agency specializing in providing temporary, onsite, security, and professional services across various industries.
The company has built a strong reputation for delivering tailored staffing solutions to meet the unique needs of businesses throughout Canada. With its national reach, People Store serves a diverse clientele in cities across Canada. The company focuses on helping businesses find skilled talent for short-term and long-term positions, ensuring they have the right people in place to support their operations. In addition to their comprehensive staffing services, People Store Staffing Solutions has earned industry recognition for excellence. The company has won multiple awards, including the Reader's Choice Award and Best Staffing Partner, an accolade they have held for 11 consecutive years. Furthermore, People Store has been ranked among the Top 100 Best Small/Medium Employers in Canada, highlighting its commitment to fostering a positive workplace culture and delivering outstanding service to clients. By partnering closely with clients, People Store Staffing Solutions ensures the delivery of tailored staffing strategies that enhance workforce efficiency and operational success.
Our commitment to quality service, industry leadership, and responsive support has earned us a reputation as a trusted partner in staffing solutions across Canada.
At People Store, our dedicated team connects businesses with reliable, skilled workers, ensuring seamless operations and productivity. With a commitment to excellence and on-site support, we help companies build strong, efficient teams that drive long-term success.
People Store Staffing Solutions, founded in 2003, is a leading Canadian staffing agency specializing in providing temporary, onsite, security, and professional services across various industries.
The company has built a strong reputation for delivering tailored staffing solutions to meet the unique needs of businesses throughout Canada. With its national reach, People Store serves a diverse clientele in cities across Canada. The company focuses on helping businesses find skilled talent for short-term and long-term positions, ensuring they have the right people in place to support their operations. In addition to their comprehensive staffing services, People Store Staffing Solutions has earned industry recognition for excellence. The company has won multiple awards, including the Reader's Choice Award and Best Staffing Partner, an accolade they have held for 11 consecutive years. Furthermore, People Store has been ranked among the Top 100 Best Small/Medium Employers in Canada, highlighting its commitment to fostering a positive workplace culture and delivering outstanding service to clients. By partnering closely with clients, People Store Staffing Solutions ensures the delivery of tailored staffing strategies that enhance workforce efficiency and operational success.
Our commitment to quality service, industry leadership, and responsive support has earned us a reputation as a trusted partner in staffing solutions across Canada.
Admin Assistant
Posted 564 days ago
Job Viewed
Job Description
Exec Admin Assistant
Posted 5 days ago
Job Viewed
Job Description
With more than 45,000 employees and partners worldwide, the Customer Experience and Success (CE&S) organization is on a mission to empower customers to accelerate business value through differentiated customer experiences that leverage our clients products and services, ignited by our people and culture. We drive cross-company alignment and execution, ensuring that we consistently exceed customers expectations in every interaction, whether in-product, digital, or human-centered. CE&S is responsible for all up services across the company, including consulting, customer success, and support across Microsofts portfolio of solutions and products.
This is an opportunity to support the leadership team that is responsible for a growing part of the business, with a strong priority within the organization. This is a growing and exciting team to be a part of right now.
Being a consistent supportive presence for the WW leader, clearing noise from his calendar, supporting the broader teams ROB calendar, learning relevant technologies, establishing rapport with the WW leader on what he needs to be supported
The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Job Responsibilities:
Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Review and approve invoices, reports, memos, letters, financial statements, and other documents.
Review and approve corporate documents, records, and reports.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Prepare agendas and make arrangements for committee, board and other meetings.
Make arrangements for travel, planning meetings, etc.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
- Minimum 6 years of experience as an executive admin working with large enterprise-level organizations
- Minimum 6+ years experience with Proficiency with Microsoft Office applications/ M365.
- Minimum 6+years experience with calendar management and distribution list management
- Minimum 6+years experience with ROB support, expenses, business invoicing, etc.
- Experience working with and supporting executives null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
Legal Admin Assistant
Posted today
Job Viewed
Job Description
Job Description
We're seeking a Legal Administrative Assistant to join our client's legal team in Halifax, Nova Scotia.
What We Offer:
- Salary: $28.85/hour
- Job Type/Shift: Monday-Friday 9 am - 1 pm, 20 hours plus a week, in-office
What You'll Do:
- Read and analyze incoming memos, letters, and reports to determine their significance and distribute them appropriately.
- Transcribe dictations using appropriate format, producing documents, correspondence, and all follow-up work as directed.
- Coordinate invoice routing and monitor payments to subcontractors and vendors.
- Enter and maintain client and prospect data in an automated system.
- Communicate regularly with the court and the supervising lawyer with respect to ongoing proceedings.
What We're Looking For:
- Graduate of a legal assistant/paralegal program or equivalent combination of training and experience.
- Minimum 2 years of experience in Previous Legal Assistant experience is considered an asset.
- Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
- Proficiency in Microsoft Office (MS Excel and MS PowerPoint, in particular).
- Superior typing and dicta-transcription skills.
- Excellent proofreading skills with the ability to type-check material for grammatical, typographical, spelling, diction, and formatting errors.
Our team is eager to connect with candidates who meet the job requirements. If this sounds like a fit for you, we invite you to apply today!
Since 1951, Drake International has been a global leader in flexible and permanent staffing, connecting people with the right roles at any career stage, both in Canada and worldwide. As a leading recruitment and HR partner, we collaborate directly with employers to bring you the best opportunities at no cost, ensuring a human-centered approach that helps everything work seamlessly?
Drake International is an equal-opportunity employer and champions accessibility, inclusivity and diversity in the workplace. We are committed to providing accommodation for applicants with disabilities throughout the recruitment process. If you require accommodation, please contact your Branch Representative at .
Receptionist / Admin Assistant
Posted today
Job Viewed
Job Description
Job Description
Salary:
About Ambipar:
Ambipar operates globally across multiple sectors to provide complete environmental management solutions. Our mission is built on the foundation of compliance, socio-environmental responsibility, and exceptional customer service. As part of our ongoing growth, Ambipar Response Industrial Services specializes in delivering quality services to the oil & gas, utilities, and construction sectors across Western Canada.
With a modern and versatile fleet servicing projects from Downhole Drilling and HDD Pipeline to Daylighting and Civil Construction, were committed to leading the industry with cutting-edge technology, robust safety standards, and client-focused solutions.
About the Role:
We are currently seeking a dynamic and professional Receptionist/ Admin Assistant to be the face and voice of our Nisku head office. This role is ideal for someone who thrives in a fast-paced environment, enjoys interacting with people, and takes pride in creating a welcoming, organized front office experience.
As our Receptionist, you will be responsible for delivering high-quality customer service to both internal and external stakeholders, while supporting key administrative functions for multiple departments.
Key Responsibilities:
- Greet and welcome visitors in a professional and friendly manner, ensuring a positive first impression.
- Promptly answer, screen, and direct incoming calls on a multi-line phone system.
- Monitor and respond to general inquiry emails.
- Manage incoming and outgoing mail and courier deliveries.
- Maintain a tidy and organized reception area, meeting rooms, and coffee station.
- Support various departments by preparing documents, filing, photocopying, scanning, and ordering office supplies.
- Assist with data entry, purchase order tracking, and invoicing tasks.
- Coordinate office supply orders and ensure inventory is maintained.
- Assist with company events, meetings, or special projects as needed.
- Liaise with vendors, visitors, and internal staff in a professional manner.
- Other tasks as needed
Qualifications & Skills:
- 12 years of experience in a receptionist or administrative support role (preferred).
- Strong interpersonal and communication skillsboth written and verbal.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel).
- Highly organized, detail-oriented, and able to multitask effectively.
- A proactive problem-solver with a positive attitude.
- Able to work independently while collaborating effectively with a team.
- Demonstrated reliability and strong commitment to punctuality.
- Must have reliable transportation to and from the office.
What We Offer:
- Competitive compensation
- Paid vacation and personal days
- Comprehensive benefits package, including:
- Extended health care
- Dental and vision care
- Life and disability insurance
- A supportive, safety-first work culture
- Opportunities for growth within a global organization
How to Apply:
Please submit your resume online. We thank all applicants for their interest in joining Ambipar; however, only those selected for an interview will be contacted.
Ambipar is an equal opportunity employer. We are committed to creating an inclusive environment and encourage applications from individuals of all backgrounds and experiences.
Be The First To Know
About the latest Admin assistant Jobs in Canada !
Department Admin Assistant
Posted 3 days ago
Job Viewed
Job Description
About SHEIN:
SHEIN is a global fashion and lifestyle e-retailer committed to making the beauty of fashion accessible to all. We use on-demand manufacturing technology to connect suppliers to our agile supply chain, reducing inventory waste and enabling us to deliver a variety of affordable products to customers around the world. From our global offices, we reach customers in more than 150 countries.
Founded in 2012, SHEIN works with outstanding, creative, and capable peers. We share an energetic and open culture for capable people to discern, work and ignite as a team.
To learn more about SHEIN, please visit follow our Instagram @shein_ca and TikTok @sheinca_.
Responsibilities:
- Oversee Office Administration: Assist in coordinating and managing office administrative procedures, contributing to the implementation of new processes and regular reviews to enhance operational efficiency.
- Supply Management: Assist in managing warehouse and office supplies, including planning, ordering, usage analysis, and inventory audits to maintain optimal levels.
- General Inquiries and Record Maintenance: Handle general inquiries, verify service providers' invoices, and maintain accurate and up-to-date records.
- Data Management and Reporting: Help assemble data and prepare periodic and special reports, manuals, and correspondence. Maintain dashboards and trackers to monitor key performance indicators (KPIs).
- Work Prioritization and Delegation: Support the establishment of work priorities, assist in delegating tasks to office support staff, and help ensure deadlines are met while procedures are followed.
- Administrative Activities: Perform a variety of administrative tasks related to educational institutions, including admissions and other post-secondary processes.
- Policy Administration: Assist in administering policies and procedures related to the release of records, ensuring compliance with government access to information and privacy legislation.
- Office Services Coordination: Support the planning and coordination of office services, including accommodation, relocations, equipment, supplies, disposal of assets, parking, maintenance, and security services.
- Budgeting and Financial Operations: Assist in conducting analyses and managing administrative operations related to budgeting, contracting, and project planning. Provide support in preparing operating budgets, maintaining inventory, and overseeing budgetary controls.
- Support for Management Team: Provide administrative support to the management team, including scheduling appointments, organizing meetings and events, and preparing necessary reports.
- Event Coordination: Assist in organizing team-building initiatives, holiday events, and activities that enhance organizational culture and employee morale.
- Client and Stakeholder Interaction: Act as a point of contact for company interactions, responding to requests and questions from internal and external parties. Facilitate coordination between internal and external resources.
- Additional Tasks: Complete additional tasks as directed by the management team, adhering to company processes and policies to support overall business goals.
Qualifications:
- Education: Degree in Business Administration, Operations Management, or a related field.
- Experience: 0-2 years of experience in an administrative or operational support role within a fast-paced environment.
- Strong organizational and project management skills with attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management and reporting tools; knowledge of SQL is a strong plus.
- Good interpersonal and communication skills, capable of fostering positive relationships with team members, clients, and external partners.
- Ability to work independently and collaboratively as part of a team.
- Commitment to maintaining high standards of ethics, integrity, and professionalism.
SHEIN is an equal opportunity employer committed to a diverse workplace environment.
Department Admin Assistant
Posted 3 days ago
Job Viewed
Job Description
About SHEIN:
SHEIN is a global fashion and lifestyle e-retailer committed to making the beauty of fashion accessible to all. We use on-demand manufacturing technology to connect suppliers to our agile supply chain, reducing inventory waste and enabling us to deliver a variety of affordable products to customers around the world. From our global offices, we reach customers in more than 150 countries.
Founded in 2012, SHEIN works with outstanding, creative, and capable peers. We share an energetic and open culture for capable people to discern, work and ignite as a team.
To learn more about SHEIN, please visit follow our Instagram @shein_ca and TikTok @sheinca_.
Responsibilities:
- Oversee Office Administration: Assist in coordinating and managing office administrative procedures, contributing to the implementation of new processes and regular reviews to enhance operational efficiency.
- Supply Management: Assist in managing warehouse and office supplies, including planning, ordering, usage analysis, and inventory audits to maintain optimal levels.
- General Inquiries and Record Maintenance: Handle general inquiries, verify service providers' invoices, and maintain accurate and up-to-date records.
- Data Management and Reporting: Help assemble data and prepare periodic and special reports, manuals, and correspondence. Maintain dashboards and trackers to monitor key performance indicators (KPIs).
- Work Prioritization and Delegation: Support the establishment of work priorities, assist in delegating tasks to office support staff, and help ensure deadlines are met while procedures are followed.
- Administrative Activities: Perform a variety of administrative tasks related to educational institutions, including admissions and other post-secondary processes.
- Policy Administration: Assist in administering policies and procedures related to the release of records, ensuring compliance with government access to information and privacy legislation.
- Office Services Coordination: Support the planning and coordination of office services, including accommodation, relocations, equipment, supplies, disposal of assets, parking, maintenance, and security services.
- Budgeting and Financial Operations: Assist in conducting analyses and managing administrative operations related to budgeting, contracting, and project planning. Provide support in preparing operating budgets, maintaining inventory, and overseeing budgetary controls.
- Support for Management Team: Provide administrative support to the management team, including scheduling appointments, organizing meetings and events, and preparing necessary reports.
- Event Coordination: Assist in organizing team-building initiatives, holiday events, and activities that enhance organizational culture and employee morale.
- Client and Stakeholder Interaction: Act as a point of contact for company interactions, responding to requests and questions from internal and external parties. Facilitate coordination between internal and external resources.
- Additional Tasks: Complete additional tasks as directed by the management team, adhering to company processes and policies to support overall business goals.
Qualifications:
- Education: Degree in Business Administration, Operations Management, or a related field.
- Experience: 0-2 years of experience in an administrative or operational support role within a fast-paced environment.
- Strong organizational and project management skills with attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management and reporting tools; knowledge of SQL is a strong plus.
- Good interpersonal and communication skills, capable of fostering positive relationships with team members, clients, and external partners.
- Ability to work independently and collaboratively as part of a team.
- Commitment to maintaining high standards of ethics, integrity, and professionalism.
SHEIN is an equal opportunity employer committed to a diverse workplace environment.
Department Admin Assistant
Posted today
Job Viewed
Job Description
About SHEIN:
SHEIN is a global fashion and lifestyle e-retailer committed to making the beauty of fashion accessible to all. We use on-demand manufacturing technology to connect suppliers to our agile supply chain, reducing inventory waste and enabling us to deliver a variety of affordable products to customers around the world. From our global offices, we reach customers in more than 150 countries.
Founded in 2012, SHEIN works with outstanding, creative, and capable peers. We share an energetic and open culture for capable people to discern, work and ignite as a team.
To learn more about SHEIN, please visit follow our Instagram @shein_ca and TikTok @sheinca_.
Responsibilities:
- Oversee Office Administration: Assist in coordinating and managing office administrative procedures, contributing to the implementation of new processes and regular reviews to enhance operational efficiency.
- Supply Management: Assist in managing warehouse and office supplies, including planning, ordering, usage analysis, and inventory audits to maintain optimal levels.
- General Inquiries and Record Maintenance: Handle general inquiries, verify service providers' invoices, and maintain accurate and up-to-date records.
- Data Management and Reporting: Help assemble data and prepare periodic and special reports, manuals, and correspondence. Maintain dashboards and trackers to monitor key performance indicators (KPIs).
- Work Prioritization and Delegation: Support the establishment of work priorities, assist in delegating tasks to office support staff, and help ensure deadlines are met while procedures are followed.
- Administrative Activities: Perform a variety of administrative tasks related to educational institutions, including admissions and other post-secondary processes.
- Policy Administration: Assist in administering policies and procedures related to the release of records, ensuring compliance with government access to information and privacy legislation.
- Office Services Coordination: Support the planning and coordination of office services, including accommodation, relocations, equipment, supplies, disposal of assets, parking, maintenance, and security services.
- Budgeting and Financial Operations: Assist in conducting analyses and managing administrative operations related to budgeting, contracting, and project planning. Provide support in preparing operating budgets, maintaining inventory, and overseeing budgetary controls.
- Support for Management Team: Provide administrative support to the management team, including scheduling appointments, organizing meetings and events, and preparing necessary reports.
- Event Coordination: Assist in organizing team-building initiatives, holiday events, and activities that enhance organizational culture and employee morale.
- Client and Stakeholder Interaction: Act as a point of contact for company interactions, responding to requests and questions from internal and external parties. Facilitate coordination between internal and external resources.
- Additional Tasks: Complete additional tasks as directed by the management team, adhering to company processes and policies to support overall business goals.
Qualifications:
- Education: Degree in Business Administration, Operations Management, or a related field.
- Experience: 0-2 years of experience in an administrative or operational support role within a fast-paced environment.
- Strong organizational and project management skills with attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management and reporting tools; knowledge of SQL is a strong plus.
- Good interpersonal and communication skills, capable of fostering positive relationships with team members, clients, and external partners.
- Ability to work independently and collaboratively as part of a team.
- Commitment to maintaining high standards of ethics, integrity, and professionalism.
SHEIN is an equal opportunity employer committed to a diverse workplace environment.