10,728 Admin Assistant jobs in Canada

We are currently seeking a friendly, highly sociable, and experienced individual to fill the role of full-time Office Admin Assistant.

In this position, your responsibilities will include:
* Greeting and welcoming visitors with professionalism and a friendly demeanor.
* Answering and directing phone calls, taking messages, and providing information as needed.
* Collaborating closely with the HR Manager and other department heads.
* Scheduling appointments and managing calendars.
* Performing clerical tasks such as filing, photocopying, and faxing.
* Handling incoming and outgoing mail and packages.
* Assisting with various administrative duties as required.

To excel in this role, we require:

* Fluency in English, both spoken and written. French is a plus.
* Previous experience as a front desk receptionist or in a similar position is preferred.
* Professional phone etiquette and the ability to handle inquiries courteously.
* Exceptional customer service and interpersonal communication skills.
* Strong organizational abilities and the capacity to manage multiple tasks efficiently.
* Proficiency in QuickBooks, Microsoft 365 or other accounting software is a plus.
* Attention to detail for proofreading documents and forms.
* Familiarity with standard office equipment and computer systems.


If you meet these qualifications and are interested in joining our team, we look forward to receiving your application.

We are a fast-paced company looking for a reliable Administrative Assistant. In this role, you will provide product and service support to customers and office management to facilitate sales and help resolve any emerging problems customers may face. We expect the candidate to perform well in a team environment and have exceptional people skills.

RESPONSIBILITIES

* Perform additional duties as needed.
* Compiling and reviewing invoices for payment processing.
* Adhering to safety procedures, using personal protective equipment, and following safe work practices.
* Communicate and follow up with clients on outstanding invoices and assist with the resolution of disputed accounts.
* Gathering necessary information for invoice payments and creating vouchers with invoice details in accordance with accounting policies.
* Maintaining detailed records of outstanding payables to prevent overpayments and vigilantly monitor payments to ensure timely vendor settlements.
* Processing invoices, reviewing financial data for accounts payable maintenance, and offering clerical support for the organization's financial obligations.
* Confirming vendor accounts through monthly statement reconciliation and transaction verification and archiving historical documentation such as invoices, reports, receipts, and checks.

REQUIREMENTS

* Native proficiency in English is required. Proficiency in French is a plus
* · 1+ years of proven experience in customer sales and support roles - must have
* · Proven track record in converting general incoming customer inquiries through phone and chat into sales
* · Strong phone and chat contact handling skills and active listening
* · Excellent communication skills
* · Ability to multi-task, prioritize, and manage time effectively
* · Highly processed-oriented with rigorous and tenacious follow-up abilities
* · Proficiency with MS Office Suite, particularly Excel, CRM systems and back-office environments
* · Work well autonomously as well as in a team environment
* · High/College degree required, University degree will be considered an asset

BENEFITS

* Company events
* Dental care
* Health insurance
* On-site parking
* Paid time off
* RRSP match

Job Description

As one of Canada’s most established and respected real estate developers, our client has spent over 30 years building homes and condos in Canada. Be apart of a forward-thinking environment where your work truly helps shape communities.

Exciting opportunity for a highly organized and detailed Junior Administrative Assistant to join our client’s Concord Head Office. This full-time opportunity offers the following:

• Salary up to $50K
• Benefits
• Paid time off
• Parking provided
• RRSP Program

As one of Canada’s most established and respected real estate developers, our client has spent over 30 years building homes and condos in Canada. Be apart of a forward-thinking environment where your work truly helps shape communities.

Exciting opportunity for a highly organized and detailed Junior Administrative Assistant to join our client’s Concord Head Office. This full-time opportunity offers the following:

• Salary up to $50K
• Benefits
• Paid time off
• Parking provided
• RRSP Program

Responsibilities Include:

• Ensures smooth operations of department including office equipment management
• Administrative support to team members within the department
• Review and edit all departmental correspondence
• Conducts follow ups with Lawyers, Insurance companies etc.
• Preparation of Agreements
• Maintaining physical and electronic filing systems
• Document management including scanning and photocopying
• Monitors and purchases office supplies
• Adhoc tasks as needed
• Ensure all office policies and procedures are in compliance with company expectations
• Collaborate with management to identify opportunities for process improvements and business growth

• Minimum of 1-2+ years of Office Support or Administrative experience preferred
• Self-motivated and accountable, with a proven ability to execute and deliver results
• Proactive problem solver with strong analytical skills
• Excellent organizational skills with the ability to manage and prioritize multiple tasks
• Strong written and verbal communication skills
• Proficient utilizing MS Office, Teams, and Zoom
• Positive, team-oriented attitude
• Reliable, punctual, and hardworking
• Available to work in-office Mon-Fri from 9am-5:30pm

Job Description

Roska DBO Inc. is currently seeking an Office Administrator  for our busy client located in St. Albert, AB.  This position is a maternity leave role that is estimated to last 12-18 months.  The Administrator will support the Well Servicing Department,  it is an office-based position on a Monday to Friday, 8 hours per day schedule.  

Responsibilities:

• Provide administrative support with data entry, document review, Invoicing
• Preparation of reports
• Data input and analysis

• 2+ years administration experience 
• Proficient knowledge of Microsoft Office, including but not limited to Microsoft Excel, Word, PowerPoint, Outlook and Adobe with the capability to learn new programs quickly.
• Experience with Open Invoice, PM Suite and Maximo considered an asset 
• Preference given to those with post secondary education in office administration or other relevant continuous education
• Excellent communication and interpersonal skills
• Detail orientated
• Highly organized and able to multitask
• Critical thinking, decision making and problem-solving skills.
• Must be a self-starter and team player

Job Description

Salary: Unpaid Co-op

About Us

At Norsteel Buildings, we specialize in high-quality prefabricated steel structures across North America. Our fast-paced, collaborative environment offers students a real-world experience in finance operations within the construction and manufacturing space. We value hard work, learning by doing, and supporting our team from the ground up.

Key Responsibilities:

• Perform data entry of completed projects.
• Update and maintain accurate records.
• Handle uploads of files and sync them with the CRM system.
• Maintain completed records through effective computer-based filing systems.
• Support the team with administrative tasks and document management.
• Enjoy organizing, structuring data, and completing repetitive tasks that contribute to efficiency.

Qualifications:

• Highly organized with strong attention to detail.
• Customer service experience (in-person, email, or phone).
• Strong organization and filing skills.
• Tech-savvy and proficient in basic computer skills (Microsoft Office, Google Workspace, or equivalent).
• Reliable, dependable, and able to follow through on tasks.
• Strong problem-solving and time-management abilities.
• A team player with a positive attitude and willingness to learn.

Compensation:

This is an unpaid co-op position designed for educational purposes. The role provides students and emerging professionals with the opportunity to gain real-world office experience in a professional business environment while developing valuable administrative and organizational skills.

Duration:

Flexible term, typically 34 months. We are happy to accommodate academic schedules and co-op requirements.

What Youll Gain:

• Hands-on experience in a professional office environment.
• Practical skills in CRM systems, data entry, and digital filing.
• Development of organizational and multitasking abilities.
• Exposure to administrative operations in a collaborative setting.
• Mentorship and constructive feedback to support your career growth.

We are a fast-paced company looking for a reliable Administrative Assistant. In this role, you will provide product and service support to customers and office management to facilitate sales and help resolve any emerging problems customers may face. We expect the candidate to perform well in a team environment and have exceptional people skills.

RESPONSIBILITIES

* Perform additional duties as needed.
* Compiling and reviewing invoices for payment processing.
* Adhering to safety procedures, using personal protective equipment, and following safe work practices.
* Communicate and follow up with clients on outstanding invoices and assist with the resolution of disputed accounts.
* Gathering necessary information for invoice payments and creating vouchers with invoice details in accordance with accounting policies.
* Maintaining detailed records of outstanding payables to prevent overpayments and vigilantly monitor payments to ensure timely vendor settlements.
* Processing invoices, reviewing financial data for accounts payable maintenance, and offering clerical support for the organization's financial obligations.
* Confirming vendor accounts through monthly statement reconciliation and transaction verification and archiving historical documentation such as invoices, reports, receipts, and checks.

REQUIREMENTS

* Native proficiency in English is required. Proficiency in French is a plus
* · 1+ years of proven experience in customer sales and support roles - must have
* · Proven track record in converting general incoming customer inquiries through phone and chat into sales
* · Strong phone and chat contact handling skills and active listening
* · Excellent communication skills
* · Ability to multi-task, prioritize, and manage time effectively
* · Highly processed-oriented with rigorous and tenacious follow-up abilities
* · Proficiency with MS Office Suite, particularly Excel, CRM systems and back-office environments
* · Work well autonomously as well as in a team environment
* · High/College degree required, University degree will be considered an asset

BENEFITS

* Company events
* Dental care
* Health insurance
* On-site parking
* Paid time off
* RRSP match

Company Overview:
We are seeking a highly organized and detail-oriented Data Entry Clerk to join our growing team. This role is crucial for maintaining accurate records and ensuring smooth data management within our systems. If you are fast, accurate, and reliable with data input, we’d love to hear from you.

Job Responsibilities:
* Input and update data accurately into databases, spreadsheets, and company systems.
* Verify accuracy of data before entering it into systems.
* Maintain and update filing systems for paper and electronic documents.
* Review data for errors, inconsistencies, or incomplete information.
* Conduct regular data audits and generate reports as required.
* Retrieve data from the database or electronic files as requested.
* Respond to requests for information and access relevant files.
* Maintain confidentiality of sensitive information.
* Communicate with internal departments to verify or clarify data.
* Assist with general administrative tasks as needed.

Qualifications:
* High school diploma or equivalent; associate or bachelor’s degree preferred.
* Proven experience as a data entry clerk or similar position is an advantage.
* Familiarity with administrative duties and office procedures.
* Strong knowledge of Microsoft Office Suite (especially Excel and Word).
* Experience using data entry software or ERP systems is a plus.
* Typing speed of at least 50 WPM with a high level of accuracy.

Key Skills:
* Excellent attention to detail and accuracy.
* Fast and accurate typing skills.
* Strong organizational and time management abilities.
* Ability to handle confidential information with integrity.
* Good communication skills, both written and verbal.
* Self-motivated with the ability to work independently or as part of a team.
* Problem-solving skills and the ability to spot data inconsistencies.
* Basic understanding of databases and spreadsheets.

Working Conditions:
* Remote environment, depending on company setup.
* Regular working hours, with occasional overtime during peak periods.
* Requires long periods of sitting and working at a computer.

Compensation and Benefits:
* Health, Dental, and Vision Insurance
* 401(k) with company match
* Paid Time Off
• • Professional development opportunities