115 Office Assistant jobs in Canada

Job Description

Clearpoint Health Network (CHN) is one of Canada’s largest and trusted providers of independent surgical and multi-disciplinary medical centres. Working in close collaboration with regional health organizations, hospitals, insurance providers, and workers’ compensation boards, Clearpoint delivers high-quality care across Canada, meeting the needs of patients while alleviating capacity pressures on public health systems.

New Westminster Surgical Centre, a division of Clearpoint Health Network, is now hiring a Medical Office Assistant (MOA)

Employment Type: Casual

Wage $23.00/hr-$25.00/hr Based on Experience

Position Summary

As a Medical Office Assistant, you coordinate patient appointments, manage phone inquiries, and handle administrative tasks to ensure smooth operations. You act as a liaison between patients and Surgeons and their office’s. You will work as a Team with Anesthesia providers, nursing, Procurement, and Medical Device Reprocessing for accurate slate booking. While maintaining organized records, managing surgical bookings, and supporting billing and office administration.

Key Responsibilities:

• Organize patient charts, liaison with surgeon’s offices to ensure proper documentation is present in the patient chart
• Work with Health Authorities to ensure smooth bookings for their patients
• Work with Anesthesia providers and nurses as to appropriateness of patients for surgery in an out-patient facility
• Responsible for surgical bookings in a timely fashion
• Deal with issues related to bookings, supplies and staffing under direction of Nurse Manager
• Maintain a clean and organized work environment
• Receive supplies from delivery companies as needed
• Organize courier services as needed
• Greet patients when required, and admit them to facility
• Answer incoming telephone calls and deal with them appropriately

Qualifications :

• Successful completion of a recognized Medical Office Assistant program with Certificate is required
• Minimum 2 years' experience required, with previous experience in a medical office environment within the last five years
• Proficient in Microsoft Office with accurate data entry / keyboarding skills
• Ability to prioritize workload to meet established workload timelines with frequent interruptions
• Must be able to work independently and multi-task
• Strong communication and organizational skills
• Familiarity with medical terminology
• Ability to adhere to strict regional policies and procedures and legislated requirements regarding patient confidentiality
• Experience using a Health EMR or O.R. booking systems preferred, but not required

Clearpoint Health Network Inc. is Canada’s largest trusted provider of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with hospitals, insurance providers, provincial and regional health organizations and workers’ compensation boards, Clearpoint delivers high-quality care across Canada meeting the needs of patients, while alleviating capacity pressure on public health systems.

Clearpoint Health Network will only contact those candidates being considered for an interview. We sincerely appreciate your interest in this opportunity and thank you for your application. By submitting your resume, you agree to Clearpoint Health Network sharing your information with representatives of the organization responsible for the hiring process. Clearpoint Health Network will keep your resume on file and protect your personal information in accordance with governing privacy legislation.

Accommodation is available upon request for candidates taking part in all aspects of the selection process.

Job Description

Salary:

The New Vision Family Health Team (FHT) is seeking a full-time (1.0 FTE), permanent Medical Office Assistant.

Located in the Kitchener-Waterloo region, the New Vision Family Health Team delivers comprehensive, team-based primary care through a collaborative interdisciplinary approach. Our team includes 16 Family Physicians and approximately 40 clinical and administrative staff, working together to provide high-quality, patient-centered care. We offer a professional, supportive, and collegial work environment within a spacious facility.

Position Summary

The Medical Office Assistant is a vital member of the New Vision Family Health Team, supporting the delivery of efficient, high-quality, and patient-centered primary care. This role involves both clinical and administrative responsibilities, including direct patient interaction, clinical preparation, and accurate documentation.

Working in collaboration with physicians and the broader interdisciplinary health care team, the Medical Office Assistant helps ensure patients receive safe, timely, and compassionate care.

Key Responsibilities

• Prepare patients for examinations and treatment procedures.
• Perform and document vital signs and collect relevant clinical information at each visit.
• Identify and communicate patient health concerns to the clinical team.
• Assist physicians with minor procedures and treatments as required.
• Maintain accurate documentation of patient interactions within the Electronic Medical Record (EMR).
• Support infection prevention and control standards by ensuring exam rooms are clean, organized, and stocked.
  

Qualifications and Requirements

• Medical Office Assistant or related certification preferred.
• Current
  Basic Life Support (BLS) / CPR
• Clear
  Criminal Record Check with Vulnerable Sector Screening.
• Completion of
  health screening requirements(MMR, Varicella, Tdap, Hep B).
• Experience in a clinical or health care setting is an asset.
• Strong communication and interpersonal skills, with a patient-first approach.
• Ability to work collaboratively within an interdisciplinary team.
• Proficiency with EMRs and general computer applications.
• Demonstrated attention to detail, critical thinking, and organizational skills.

Compensation and Benefits

• Competitive salary, aligned with qualifications and experience
• Health and dental benefits
• Paid vacation and personal days
• Participation in a pension plan (HOOPP)
• Ongoing professional development opportunities
  

Why Join Us?
At New Vision Family Health Team, we are committed to providing comprehensive, team-based primary care to our community. By joining our team, you will contribute to improving health outcomes and supporting patients in a welcoming, collaborative environment.

We thank all applicants for expressing interest in this position; however, only those selected for an interview will be contacted.

Job Description

Part

Position Type: Full-Time/Part-Time

Are you a skilled and dedicated Medical Office Assistant with experience or a degree in medical office administration? We have an exciting opportunity for you to join our medical clinic in Toronto, Canada. We are seeking a competent individual to join our team and contribute to the smooth operation of our practice.

Key Responsibilities:

• Greet and assist patients with professionalism and a welcoming demeanor.
• Efficiently manage patient appointments, including scheduling, cancellations, and rescheduling.
• Maintain accurate and up-to-date patient records using Accuro or similar EMR software.
• Handle billing and insurance claims, ensuring accuracy and compliance with regulations.
• Coordinate with healthcare providers, nurses, and administrative staff to facilitate a well-organized clinic.
• Maintain a clean and organized reception area, ensuring a positive patient experience.
• Answer phone calls and respond to inquiries, directing them to the appropriate staff members.
• Assist with general administrative tasks as needed.

Qualifications:

• Previous experience as a Medical Office Assistant or a degree in Medical Office Administration is required.
• Proficiency in using Accuro or similar Electronic Medical Record (EMR) software is essential.
• Strong interpersonal and communication skills to interact effectively with patients and colleagues.
• Excellent organizational skills and attention to detail.
• Knowledge of medical terminology and office procedures.
• Ability to handle sensitive patient information with confidentiality and discretion.
• Flexibility to work in a fast-paced medical environment.
• Customer service-oriented mindset.

How to Apply:

If you meet the qualifications and are ready to take on this rewarding role as a Medical Office Assistant in our Toronto-based clinic, please submit your resume and a cover letter outlining your relevant experience. Only candidates with experience or a degree in medical office administration and proficiency in Accuro will be considered.

We value diversity and encourage applications from individuals of all backgrounds. We thank all applicants for their interest, but only those selected for an interview will be contacted.

Join our team and contribute to providing exceptional patient care at our medical clinic in East York Toronto, Canada!

Unify Health is a multi-disciplinary medical and surgical clinic devoted to overall health of all people with family medicine, orthopedic surgery, urology, cardiology, dermatology, physiotherapy, chiropody, travel medicine and sports medicine working together to improve the healthcare experience of Ontarians.

Unify Health is a multi-disciplinary medical and surgical clinic devoted to overall health of all people with family medicine, orthopedic surgery, urology, cardiology, dermatology, physiotherapy, chiropody, travel medicine and sports medicine working together to improve the healthcare experience of Ontarians.

Job Description

Description

Competitive Benefits. Meaningful Extras. Unmatched Value.

• A place where you can take your career in the direction you want to grow and go
• Save on gas at stations across Canada, including Chevron, Fas Gas, Ultramar, and Pioneer
• Save on M&M Food Market products

The Opportunity:

The Office Assistant/Receptionist will manage the Mississauga Corporate Head Office reception area daily and oversee general office administration, performing a variety of administrative and clerical tasks.  As the first point of contact for visitors, employees, and other stakeholders, this position is a brand ambassador representing Parkland/M&M Food Market in all their interactions.

Responsibilities:

• Greeting employees, guests, clients & vendors – Directing visitors to meeting rooms and assisting staff as needed.
• Screening all incoming calls & forwarding to appropriate departments/individuals.
• Running and maintaining the mailroom – All outgoing mail, managing Pitney Bowes mail machine (funds and ink) Purolator packages incoming and preparing shipments & ordering supplies, arranging same day rush couriers if needed (Rabbex) managing Canpar packages for accounting. Preparing cheque run mail outs for accounting and delivering mail to Canada Post weekly or as needed (after hours) Keeping the mailroom tidy and organized.
• Managing office supplies and food program inventory – tracking, ordering, restocking of lunch program items (GFS) as well as the snack program (Walmart) and coffee inventory (Imperial Coffee).
• Managing the café, keeping it clean and organized, running sanitizers regularly, putting away clean dishes, maintaining the coffee machine, ice and water machines.
• Managing the service for coffee and water machines as needed.
• Assisting departments with large mailings (incoming and outgoing).
• Assisting with meeting and event coordination in office Holiday events etc. Assist with coordination of lunch deliveries for meetings and events.
• Coordinating with Customer Care and Quality Assurance for customer outreach, tracking and mailing gift cards and letters. Managing inventory and ordering of gift cards as needed.
• Manges the distribution and inventory management of FOB’s for the Mississauga Office.
• Responsible for the maintenance and distribution of HO/Store & OPS lists, ensuring correct electronic filing of information throughout the month and populating all changes prior to distribution.
• Assisting head office staff with any administrative duties as needed.
• Assisting EA with support for executives during vacation and coordination of large functions.
• Managing Donations email inbox and tracking requests.
• Monitoring the office for general office needs, including building concerns and following up or completing as needed.
• JHSC co-chair, running bimonthly meetings – Responsible for monthly Health and Safety site inspections, maintenance of health and safety board.
• Annual order and distribution of OH&S Act and Regulation books for all M&M Corporate Stores.
• Performing any other clerical duties as needed.

Requirements:

• Proven experience as a receptionist, office administrator, office assistant or relevant role.
• Advanced Microsoft Office Suite experience.
• Ability to use office equipment independently including facsimile machines, printers, photocopiers, and computers.
• Must be able to lift 40 – 50lbs.
• High school diploma, BSc/BA in office administration or relevant field is preferred.
• First Aid Certification/JHSC Certification.
• This position is required to be in office full time, Monday to Friday. 

Humble. Hungry. Smart. Does this sound like you?

Do others describe you as being a down-to-earth achiever? Someone who thinks outside the box and always strives to do more than what is required. Someone who sees the bigger picture? You sound brilliant to work with!

We Want You To Shine:

We are committed to providing equal opportunities to all applicants. If you require accommodation due to a disability, you will have an opportunity to notify us when scheduling your interview.

Belonging Matters. Because You Do:

We are an equal opportunity employer and encourage applications from all qualified individuals.

Our ability to work as one team across Canada, the United States and the Caribbean is foundational to our success. We show up as our authentic selves each day and create space for one another’s unique contributions.

Our Employee Resource Groups (ERGs) and Affinity Networks help us activate enterprise-wide strategies that power a proactive culture of diversity, equity, inclusions, and ultimately – belonging.

We respect the diverse cultures, traditions and perspectives of Indigenous Peoples and seek to achieve equitable partnerships and opportunities with Indigenous communities.

The Fine Print:

Candidates must be legally eligible to work in the country in which they applied. Regrettably, we are unable to sponsor employment visas at this time.

Please note that final candidates for this position will be required to undergo a confidential pre-employment background check, including but not limited to educational, criminal, credit, drug and alcohol, and/or fitness for duty testing.

Job Description

Medical Office Assistant

Regina Wellness Wheel Clinic is a non-profit healthcare organization dedicated to providing equitable, culturally responsive, and holistic care in collaboration with Indigenous communities across Saskatchewan. Our multidisciplinary team works with First Nations community health centers and local health teams to deliver primary care, harm reduction services, and chronic disease management through outreach care.

We are seeking a dedicated and organized Temporary Part-Time Medical Office Assistant (MOA) to support our clinical team. This role is ideal for someone who is passionate about supporting the delivery of outreach healthcare services to Indigenous communities in Saskatchewan. This position requires managing patient communications, scheduling, and administrative tasks to ensure smooth clinic operations in an outreach setting. The successful candidate will be highly organized, tech-savvy, and compassionate, with strong communication skills and a deep understanding of First Nations culture, particularly as it relates to the Truth and Reconciliation Commissions Calls to Action in healthcare.

This position is part of a newly developed Innovation Fund between the Saskatchewan Government and medical clinics across Saskatchewan with the aim of improving patient access and quality care through team-based support, that will deliver better access to primary care in the province of Saskatchewan. This position is temporary until March 31, 2027, with the possibility of an extension.

Responsibilities:

• Support the coordination and scheduling of appointments using electronic medical records (EMR)
• Respond to patient inquiries via in-person interactions, phone, email, and secure messaging platforms.
• Prepare providers for visits by reviewing patient charts and confirming appointments.
• Register new patients and demographics, including contact information, health card or insurance information and accurately input and update patient information in the EMR system.
• Process referrals and consults, requisitions for investigations, and follow-up communication as directed by healthcare providers.
• Communication with patients re: confirmation of appointments, scheduling requests, etc.
• Maintain patient confidentiality and follow all clinic policies and privacy regulations (e.g.,HIPA).
• Coordinate with other clinics, labs, and health agencies as needed
• Assist as needed with medical transportation for patients, in collaboration with the SHA Nursing team, patient(s) and community
• Potential to support in-person clinics as they occur, including rooming patients and disinfecting clinic rooms and surfaces between patients
• Support other administrative tasks as required to assist the healthcare team.
• Distribution of harm reduction supplies to patients

Qualifications:

• Completion of a recognized Medical Office Assistant or Medical Administrative program.
• Previous experience working in an outreach clinic or mobile healthcare setting, with the ability to adapt to varying locations and patient needs.
• Demonstrated understanding of First Nations culture, with experience providing culturally safe care and applying the Truth and Reconciliation Commissions Calls to Action in a healthcare setting.
• Proficiency in using EMR systems (e.g., MedAccess) and video conferencing platforms (WebEx)
• Proficiency with Microsoft programs
• Strong interpersonal and written communication skills.
• Excellent organizational and multitasking abilities.
• Familiarity with medical terminology and patient confidentiality guidelines.
• Understanding of the Truth and Reconciliation Commissions (TRC) Calls to Action related to healthcare, including how they guide culturally safe and equitable service delivery for First Nations, Inuit, and Métis peoples.

Regina Wellness Wheel Clinic is an inclusive and culturally responsive clinic which provides meaningful and community-based healthcare. If you're interested in being a part of a supportive, collaborative and professional team and enjoy free parking, then please apply.

We appreciate your interest, but please note that we will only be contacting successful applicants who are authorized to work in Canada.

Job Description

This is a medical office and we need a medical office assistant that deals with a duty for family physicians needs including answering the phone, helping patients, putting patients and the examination rooms, assistant Dr. when necessary, do computer work including test results, faxes, scans, and referrals. Experiences in family practice work would be an asset but we are ready to train The successful candidate.

Job Description

At Erindale Health Centre, we are a multidisciplinary healthcare facility committed to providing high-quality, patient- and family-centered care. We take pride in offering a welcoming, inclusive, and trauma-informed environment that supports physical, emotional, spiritual, and social well-being. Our team works collaboratively to deliver compassionate, culturally sensitive, and evidence-based care.

We are seeking a dedicated and organized Temporary Part Time Medical Office Assistant (MOA) to support our clinical team. This role is ideal for someone who is passionate about healthcare, enjoys administrative work, and thrives in a fast-paced clinical environment. The MOA will play a key role in facilitating smooth clinic operations, ensuring quality service delivery, and enhancing patient experiences.

This position is part of a newly developed Innovation Fund between the Saskatchewan Government and medical clinics across Saskatchewan with the aim of improving patient access and quality care through team-based support, that will deliver better access to primary care in the province of Saskatchewan. This position is temporary until March 31, 2027, with the possibility of an extension.

Responsibilities:

• Perform medical transcription and maintain accurate clinical documentation

• Schedule appointments and manage patient flow using Electronic Medical Records (EMR)

• Greet and register patients, update demographic and insurance information

• Prepare and maintain patient charts and confidential records

• Manage communications (calls, emails, faxes) in a professional and timely manner

• Assist with patient referrals and outcome tracking using PROMs

• Order and organize office and medical supplies

• Maintain a clean, safe, and confidential work environment

• Support clinic quality improvement and workflow initiatives

• Participate in regular staff meetings and training sessions

Qualifications:

• Diploma in Medical Administrative Assistant from a recognized institution
• Minimum 1 year of experience in a medical or general office setting (clinical preferred)
• Experience conducting ECGs and Spirometry is considered an asset
• Clear Vulnerable Sector Criminal Record Check
• Excellent keyboarding and data entry skills
• Proficiency in Microsoft Office and EMR systems
• Strong interpersonal, communication, and organizational skills
• Ability to work both independently and collaboratively in a team
• Demonstrated cultural sensitivity and trauma-informed care approach
• Cultural sensitivity and awareness in working with diverse populations.
• Understanding medical terminology and clinical procedures is an asset.
• Ability to prioritize tasks in a fast-paced, multi-disciplinary environment

Erindale Health Centre is an inclusive and culturally responsive clinic, which provides meaningful and community-based healthcare. If you're interested in being a part of a supportive, collaborative and professional team and enjoy free parking, then please apply.

We appreciate your interest, but please note that we will only be contacting successful applicants who are authorized to work in Canada.

Job Description

Medical Office Assistant

Sutherland Medical Clinic has been serving the Sutherland community of Saskatoon since the 1960s being a multidisciplinary healthcare facility committed to providing high-quality, patient- and family-centered care. We take pride in offering a welcoming, inclusive, and trauma-informed environment that supports physical, emotional, spiritual, and social well-being. Our team works collaboratively to deliver compassionate, culturally sensitive, and evidence-based care.

We are seeking a dedicated and organized Temporary Full-Time Medical Office Assistant (MOA) to support our clinical team. This role is ideal for someone who is passionate about supporting the efficient and professional operation of the clinic. This position is responsible for providing administrative and clinical support to physicians and staff, ensuring a smooth workflow and a positive patient experience. The MOA will handle a variety of tasks, including patient registration, scheduling, updating medical records, managing correspondence, assisting with examinations and procedures, and maintaining a clean, organized, and well-stocked clinic environment.

This position is part of a newly developed Innovation Fund between the Saskatchewan Government and medical clinics across Saskatchewan with the aim of improving patient access and quality care through team-based support, that will deliver better access to primary care in the province of Saskatchewan. This position is temporary until March 31, 2027, with the possibility of an extension.

Responsibilities:

• Answering telephones promptly and courteously, directing calls as appropriate.
• Scheduling and confirming patient appointments.
• Registering new patients and ensuring all required forms are completed.
• Updating and maintaining accurate patient demographics, medical history, and health concerns.
• Inputting documents and data accurately and efficiently into the electronic medical record system (Accuro EMR); scheduling, charting, patient history, physical examination notes, and other relevant data.
• Managing incoming and outgoing correspondence, faxes, and referrals.
• Assisting with billing, filing, scanning, and other clerical duties as required.
• Preparing patients for examinations and assisting physicians with procedures as needed.
• Performing ECGs and other diagnostic tests as requested by the physician.
• Maintaining stock of medical and office supplies, ensuring exam rooms are equipped and ready for use.
• Carrying out general housekeeping and office cleaning duties as assigned.
• Following sanitizing protocols and infection prevention/control procedures throughout the clinic.
• Supporting the clinic team to ensure a safe, welcoming, and organized environment for patients and staff.
• Ensuring accuracy, confidentiality, and compliance with privacy regulations when handling patient records and information.

Qualifications:

• Completion of a recognized Medical Office Assistant program or equivalent training.
• Proficient in electronic medical record systems (preferably Accuro) and standard office software.
• Excellent communication, organization, and time management skills.
• Demonstrated professionalism, confidentiality, and attention to detail.
• Ability to multitask and manage a high volume of administrative work efficiently.
• Familiarity with primary care practices and basic medical terminology.
• Strong interpersonal skills with a focus on providing exceptional patient service.
• Ability to work independently and collaboratively in a fast-paced, team-oriented clinic.
• CPR certification (Basic Life Support BLS) is considered an asset.

Sutherland Medical Clinic is an inclusive and culturally responsive clinic which provides meaningful and community-based healthcare. If you're interested in being a part of a supportive, collaborative, professional team and enjoy free parking, then please apply.

We appreciate your interest, but please note that we will only be contacting successful applicants who are legally eligible and authorized to work in Canada.

Open Date:

Close Date:

Job Description

Salary:

Are you passionate about healthcare and ready to make a difference in patients lives?

Satori Health is looking for full-time Medical Office Assistants to join our teams at:

• Aspen Clinic #221, 339 Aspen Glen Landing, Calgary, AB T3H 0N6
• Dalhousie Clinic #200, Avenue NW, Calgary, AB T2L 1V9

As the first point of contact, youll greet patients, manage appointments, support our physicians, and help keep the clinic running smoothly. If youre organized, compassionate, and thrive in a busy environment, wed love to meet you!

When applying, please indicate which location you prefer (Aspen or Dalhousie).

What Youll Bring

• MOA, Medical Secretary, or Unit Clerk diploma (preferred)
• OR strong previous customer service experience with a passion for healthcare
• Excellent organizational and client service skills
• Experience with Accuro or Connect Care is an asset
• Professionalism and ability to maintain confidentiality

Why Youll Love Working Here

• Competitive pay and benefits (health, dental, vision)
• Paid personal and vacation days
• Supportive, family-like team environment
• Awesome leadership that values and supports growth
• Be part of a growing healthcare network making a real impact in Alberta communities

Apply today and take the next step in your healthcare career with Satori Health!