121 Administration jobs in Toronto

Job Description

Job Summary:The Intermediate Clerical Support will be responsible for performing a variety of administrative and clerical tasks to support the office staff, as well as coordinate with and assist junior clerical staff.
The ideal candidate will have excellent communication and organizational skills, as well as proficiency in Microsoft Office applications and experience with project management software.Key Responsibilities:

• Coordinate with and assist junior clerical staff
• Prepare and distribute correspondence, memos, and other documents
• Maintain electronic and paper files and records
• Enter data into project management software and other databases as needed
• Schedule appointments and meetings as requested
• Assist with the organization of project materials and supplies
• Perform general office duties such as photocopying, scanning, and faxing
• Order and maintain office supplies if required
• Assist with office logistics, including coordinating meetings and events
• Assist accounting with billing and invoice management
• Other duties as assigned by office management

• Associate's Degree in business or related field preferred, or equivalent combination of education and experience
• 3-5 years of relevant work experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Experience with project management software
• Experience with Deltek Vision or Newforma is an asset
• Strong organizational and communication skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn
• Knowledge of basic office equipment such as printers, copiers, and scanners

Internal Job Code: OP-CL-03
Salary Range: $55,000 - $70,000 / Annually

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Job Description

Administrator required for temporary position. 3-6 months.

Your new company
This not-for-profit organisation provides support to people from all backgrounds and prides themselves on encouraging the positive development of communities and their people.

Your new role
As the Administrator the main aspect of your role will be responding to email and telephone inquiries, data entry, processing invoices, mail-merging of letters to customers and clients. You will also be required to book meetings and complete diary management.

What you'll need to succeed
You will show a proficiency in using Microsoft office, Excel in particular. You will have a great attention to detail, be a proactive worker and will be able to work with individuals from diverse cultures and backgrounds.

What you'll get in return
You will be offered an attractive hourly rate of $21-$23 dependent on experience with the opportunity to work for a rewarding not-for-profit organisation supporting and helping others.

Please send your Resume

Job Description: Job Title: Finance and Administration Director Organization: Action Against Hunger Canada / Action contre la Faim Canada Report To: Chief Executive Officer Location: Toronto, ON (Hybrid) Job Type: Full-Time, Permanent Start Date: October 2025 Work Hours: 37.5 hours per week. *(Flexibility is required to work outside regular office hours if needed.) Salary: CAD 110K – 120K ABOUT ACTION AGAINST HUNGER Founded in 1979, Action Against Hunger is a global humanitarian organization that takes decisive action against the causes and effects of hunger. Our mission is to save the lives of severely malnourished children while helping communities become self-sufficient. Recognized as a world leader in the fight against malnutrition, Action Against Hunger has pursued its vision of a world without hunger for almost four decades, combating hunger in emergency situations of conflict, natural disasters, and chronic food insecurity. With more than 8,000 staff in nearly 50 countries, our programs in nutrition, food security, livelihoods, water, sanitation, and hygiene, reach more than 20 million people each year. ABOUT ACTION AGAINST HUNGER CANADA With an annual Budget of $46million and a staff strength of nearly 40 people, Action Against Hunger Canada (est. in 2006) works tirelessly in the fight against hunger globally through our specialized nutrition technical programs that build the knowledge and skills of nutrition and public health professionals worldwide for the detection, treatment and prevention of malnutrition. We are a leading recipient of funding from Global Affairs Canada (GAC) and advocate for changes to policy and practice in support of better nutrition and increased food security. Our collaborative programmatic model brings together communities, civil society, government, and the international assistance community to work jointly on fundamental public health issues that contribute to hunger in this world. Our leading-edge programs have been built on the foundations of technical excellence, rigour and innovative practice over many years. We are experts in nutrition information systems, emergency nutrition and gender equality. Action Against Hunger Canada plays a hosting role to two significant global programs (SMART and the Global Nutrition Cluster Operations Team Programme Support) that provide guidance, tools and training in the areas of nutrition data collection and analysis and best practices for emergency nutrition service delivery for hundreds of Governments, civil society organizations and international organizations worldwide. Our programs support the capacity of public health professionals who deliver lifesaving and long-term initiatives in communities globally. We also work towards sustainable transformative health system strengthening in all our efforts to ensure a long-lasting impact together with our partners, including members of the Humanitarian Coalition. As a member of the Action Against Hunger International Network, we also provide a range of technical support for the mainstreaming of gender equality across our programs and operations worldwide. Our commitments towards a gender transformative approach are integrated into our core health programming and our technical support to our International Network. To learn more about Action Against Hunger, visit our website at ABOUT THE ROLE As a member of the Senior Leadership Team, the Finance and Administration Director is responsible for providing strategic financial guidance to the Chief Executive Officer and senior leadership of the organization to support its sustainable financial growth. The role provides expert advice to internal stakeholders on the financial management of the portfolio of donor grants and unrestricted funding secured by the organization for humanitarian and development programming and for the delivery of technical services. The role is further responsible for all aspects of the financial management of the organization and represents Action Against Hunger Canada on relevant platforms of its International Network. The Finance and Administration Director oversees a team of four consisting of two Finance and Donor Compliance Managers, a Financial Analysis and Reporting Manager, and an Accountant. JOB RESPONSIBILITIES Financial ManagementDevelop and implement financial strategies, policies, and procedures to ensure sound financial management.Prepare and manage the organization's annual budget, forecast revenue and expenses, and monitor variances.Provide financial analysis and insights to support strategic decision-making by the Senior Leadership Team.Monitor and manage the cash flow, working capital, and investment activities.Oversee accounting processes, including payroll, accounts payable, accounts receivable, cash management, and general ledger management.Ensure compliance with applicable legislation, financial regulations and reporting requirements.Coordinate and manage the preparation of all supporting information for the annual audit and programme audits, including liaising with the Board of Directors, Audit Committee and external auditors and preparing timely annual charitable returns to the CRA.Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate.Provide guidance and oversee the preparation of monthly reports for all programmes, assist managers and directors with their tracking of actual results against budgets for the successful navigation of financial and compliance requirements under grant and contribution agreements with Global Affairs Canada, USAID, SIDA, and other donors.Oversee accurate and timely financial reporting for all projects and maintain financial records for each project in a manner that facilitates management reports, including monthly tracking and analysis of program expenses, tracking of due dates for preparation of financial reports per contractual obligations, and preparation of timely financial statements in accordance with donor contract agreements.Oversee, maintain and periodically revise the financial standard operating procedures, information management systems, and information technology strategies of the organization to ensure maximum efficiency and security.Perform regular evaluation of the need for new technology to meet financial data processing, control, and reporting requirements.Ensure the seamless operation, maintenance, and optimization of the Enterprise Resource Planning system to support the organization's efficient business processes.Lead responsibility for managing day-to-day matters with Canadian and international banks, on all financial transactions with donors and the Action Against Hunger International Network.Provide oversight to negotiations with service providers and suppliers to ensure organization-wide adherence to procurement policies and standards. Strategic PlanningContribute to the development of the organization's strategic plan by providing financial and operational insights.Identify opportunities for cost optimization and revenue generation to support the organization's growth objectives.Participate in long-term financial planning and scenario analysis.Support collaborative financial and strategic leadership as required by the Senior Leadership Team, the Chief Executive Officer, the International Management Group of Finance Directors of the International Network, and the Board of Directors, including attending planning sessions, team meetings and annual performance reviews as required.Ensure the internal control environment of the organization meets the needs of the organization, its risk profile and donor needs, as well as alignment with the Action Against Hunger’s International Network.Maintain appropriate controls, checks and balances to safeguard assets, and processes to identify and mitigate financial risks.Keep up to date with financial developments within the humanitarian and international development sector as part of an ongoing process of professional development and learning. Monitor all legislation relevant to the organization (employment standards, human rights, etc.) and all regulations on professional certification to ensure organizational compliance. Communications and ReportingPrepare and present regular financial reports to the Senior Leadership Team and the Board of Directors.Communicate financial results, analysis, and recommendations to non-financial stakeholders in a clear and understandable manner.Collaborate with other departments to provide financial insights and support for various projects and initiatives. Team Leadership and DevelopmentLead and mentor the finance and administration team, fostering a collaborative and high-performance work environment.Set performance goals, conduct regular performance reviews, and provide ongoing feedback and coaching.Identify training and development opportunities to enhance team skills and capabilities. Operations and AdministrationManage the day-to-day administrative operations, including facilities, office management, and IT services.Develop and implement administrative policies and procedures to improve the operational efficiency of the organization.Oversee procurement, vendor management, and contract negotiation processes within the organization to ensure full compliance with the applicable policies, principles, standards and procedures, and to achieve cost-effective purchasing.Provide guidance and advice to the organization on procurement, vendor management, and contract negotiation matters in line with the organizational procurement policies, principles, standards, processes and procedures. Manage risk and ensure compliance with legal, regulatory, and organizational policies.Implement and maintain systems for record-keeping, document management, and data security. RequirementsCORE COMPETENCIESCollaboration: Collaboration involves effectively working with others, being a team player, and enhancing the quality of work by contributing effectively to others' efforts. It entails fostering cooperation and partnerships among individuals and groups, both within and outside the organization. Collaboration is the mindset of "What’s in it for the team and the organization?" versus "What’s in it for me?”.Communication: Communication is the ability to convey and receive information clearly and effectively with the consideration of the audience and their points of view. It includes active listening and employing tact and diplomacy in all forms of communication, whether verbally or in writing, to transmit ideas and information effectively and ensure comprehension by the intended audience.Flexibility and Adaptability: Flexibility and Adaptability is the ability to swiftly adapt one's behaviour to meet the evolving demands of a dynamic work environment. It involves recognizing and valuing diverse and conflicting perspectives, adjusting one's approach as circumstances evolve, and embracing changes in organizational or job requirements with ease.Initiative: Initiative is the ability to assess situations, address conflicts, and proactively act on future opportunities or problems. It is the strong inclination toward taking action and actively engaging in tasks rather than merely contemplating them.Integrity and Trust: Integrity and Trust is the demonstration of respect, honesty, and transparency in all interactions to earn and maintain credibility and confidence. It entails a commitment to being reliable and accountable for own words and actions.CORE LEADERSHIP COMPETENCIESBuilding and Leading Effective Teams: Building and leading effective teams entails setting a clear vision and direction that unites and engages team members toward common objectives. It involves providing proactive leadership, and empowering team members through effective delegation, coaching, and constructive feedback, while fostering a culture of understanding, inclusivity, and innovation.Coaching and Developing Others: Coaching and Developing others involves a genuine commitment to assisting individuals to learn and grow in their roles and on their career paths through coaching, continuous feedback, and sharing of personal experiences.Emotional Intelligence: Emotional intelligence is the ability to recognize, understand, and manage one's own emotions and the emotions of others effectively. It encompasses abilities like empathy, self-awareness, and interpersonal sensitivity, which are instrumental in fostering constructive relationships and effectively navigating the dynamics of a professional environment.Compassion and Sensitivity: Compassion and Sensitivity is demonstrated by approaching situations and interacting with others with a deep understanding of their emotional state, well-being, and needs, coupled with a genuine willingness to provide support. It involves showing kindness, empathy, and attentiveness to the feelings and experiences of others and utilizing this understanding to foster a supportive and harmonious work environment. QUALIFICATIONS AND EXPERIENCEA master’s degree in a relevant field related to finance and accounting, and/or equivalent experience gained.A minimum of four years of experience in a similar position with an international not-for-profit organization.Chartered Professional Accountant (CPA) or equivalent designation.Demonstrated experience with MS Office applications with an extensive understanding of MS Excel. Experience in the financial management of institutionally funded project grants (especially GAC, OFDA/USAID, ECHO, and SIDA). Fluency in written and oral English (fluency in French will be considered an asset). KNOWLEDGE, SKILLS, ABILITIES AND OTHER ATTRIBUTESKnowledge of CRA Acts and Regulations regarding charitable organizations. Fluency in an Enterprise Resource Planning system or other financial and accounting software. Excellent analytical skills.Demonstrated ability to initiate and follow up on recommendations for improvements that result in financial efficiency and improved performance. Demonstrated commitment to gender equality and gender-based violence risk mitigation/protection.Demonstrated understanding of the creation of an enabling environment for gender equality and prevention of sexual exploitation and abuse in the workplace and in programming. WORK CONDITIONSOffice setting or work from home.Required to be seated whilst completing computer and desk-based tasks for long periods.Occasional domestic and international travel.Occasional evening and weekend time and extra time demands during audits, at year-end, or during a humanitarian emergency, when the hours are not predictable. At Action Against Hunger Canada, we are dedicated to cultivating a diverse and inclusive workplace. We actively welcome applications from individuals from BIPOC communities, LGBTQ2S+ communities, persons with disabilities, and other equity-deserving groups. If you are invited to proceed with the selection

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between $18.50 and $36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

Job Description

We are keen to speak with experienced professionals to join a global financial services firm as a Client Integration Lead . This Toronto-based role sits within a leading fund administrator and will involve occasional international travel.

The Client Integration Lead plays a critical role in onboarding new institutional clients, managing complex transitions across private markets and fund structures, and driving operational alignment across global delivery teams. You will lead strategic projects such as fund launches, conversions, and service expansions - working closely with internal stakeholders, technology teams, and senior client representatives to ensure a smooth, controlled onboarding process.

This role offers a unique opportunity to sit at the heart of client service and operations within a market leader.

Key Responsibilities

Client Onboarding & Integration

• Lead fund onboarding, conversions, and transitions across private credit, private equity, and hybrid fund structures
• Map client operating models to internal processes and technology platforms, ensuring end-to-end readiness
• Conduct workshops, whiteboarding sessions, and solution walk-throughs with clients and internal teams
• Coordinate across fund accounting, investor services, middle office, and ancillary teams to ensure alignment
• Oversee SLA design, service scope documentation, and client-specific workflow design

Project & Risk Management

• Deliver client integration projects from planning through go-live
• Track project milestones, manage risk and escalation, and provide executive-level reporting
• Ensure all technical and data reporting requirements are captured and addressed
• Drive continuous improvement initiatives to refine onboarding methodology and integration playbooks

Team Leadership & Client Engagement

• Manage virtual, cross-functional project teams across global delivery hubs
• Support sales and marketing teams with proposals, client pitches, and onboarding readiness plans
• Act as a trusted point of contact for clients throughout the onboarding journey
• Identify opportunities to expand services or streamline delivery through integration insights

Requirements

• Bachelor’s degree in Finance, Accounting, Economics or similar; CPA/CFA preferred
• 10+ years’ experience in financial services, with strong project management credentials
• Proven experience within fund administration or fund operations (especially in private markets)
• Confident facilitating workshops and managing stakeholder expectations
• Strong grasp of fund structures, data/reporting needs, and operational processes
• Experienced in managing virtual teams and global projects with multiple dependencies
• Analytical, delivery-oriented, and client-focused

Benefits

Paying in the region of $115,000 CAD - $155,000 CAD depending on experience.