46 Document Control jobs in Canada

Job Description

Company Description

Are you ambitious and looking to make the right move in your career?  Now is the perfect time to join Egis.  Egis is experiencing substantial growth in North America, highlighted by our recent acquisition of McIntosh Perry—now made up of over 1,000 engineers, architects and planners across Canada and the USA. This strategic move underscores our commitment to investing in North America, propelling our expansion to new heights.  

Our values showcase everything we believe in:

A Responsible Company  - We care about people, and we care about our impact; acting responsibly wherever we work and whatever we do.  

A People-First Company  - This is an environment of mutual respect where every team member matters, no matter who they are. 

A Creative Company  - Creativity is in our DNA. This is the fuel that helps us tackle the major challenges of our time.  

The more important question you likely have is: Are we the right company for you?  

Joining Egis is an opportunity to make a valuable, positive impact on the world, while growing and developing as a person. Our culture is very collaborative, and we care about people and our impact.  We take great pride in being responsible for our clients, for each other and for our planet and its people. You’ll work and innovate in an environment where high standards and personal consideration go hand-in-hand. 

Learn more about the exciting opportunity below where you’ll be part of projects renowned for technical excellence, ambition and sustainability!

• Develop and implement document control procedures
• Create and maintain comprehensive document control procedures, including naming conventions, version control, and document lifecycle management.
• Manage electronic document management systems (EDMS)
• Oversee the implementation and operation of the company's EDMS, ensuring proper document access, security, and data integrity
• Monitor document flow by tracking the movement of project documents from creation to final approval, including routing, review, and distribution processes
• Perform quality checks by reviewing documents for accuracy, completeness, and compliance with project specifications and standards.
• Train and mentor team members document control procedures, EDMS usage, and best practices.
• Conduct document audits to identify areas for improvement and ensure compliance with established standards.
• Prepare reports on document status, compliance issues, and key performance indicators for project management.
• Work closely with project teams, engineers, and stakeholders to ensure timely and accurate document management.
• Identify and address any problems related to document access, version control, or filing discrepancies.

• Strong understanding of document control principles and best practices
• Proficiency in electronic document management systems (EDMS)
• Excellent organizational and time management skills
• Detail-oriented with high accuracy standards
• Effective communication and interpersonal skills to collaborate with diverse teams
• Experience in project management or related field
• Ability to lead and mentor a team
• Proficient in Microsoft Office Suite

Egis Canada is an equal opportunities employer offering a competitive salary and benefits to those with the skills suited to the needs of our clients.

We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This role is eligible for a referral bonus in line with the Referral Program.  If you have been referred, please provide the name of the employee who has referred you at the time of your application.

At Egis, we embrace innovation to tackle challenges and utilize AI in our recruitment process under stringent ethics and compliance policies and in alignment with our values of being a Responsible Company, a People First Company and a Creative Company. Committed to diversity, growth and collaboration, we may leverage AI to support the recruitment process.

Job Description

EXPERTISE | COLLABORATION | DEDICATION | INNOVATION

At Integra, we leverage our innovative designs and integrated approach honed over the past decade combined with our relentless passion to mitigate risk, compress the schedule, reduce costs, and close the gap between capex and revenue generation as if we were building our own data center.

Our commitment to excellence drives our projects, and we seek a Document Control Specialist to join our growing team of leading-edge professionals.

POSITION OVERVIEW:

Reporting to the Quality Control Manager, the Document Control Specialist will be responsible for providing customer service and training to all employees needing assistance with Good Manufacturing Practices (GMP) and Good Documentation Practices (GDP).

KEY RESPONSIBILITIES:

Administers document system access and revision control to ensure appropriate security based on business need

Assists with the assessment, acquisition and/or deployment of electronic document management systems

Assists in the development of document classifications to facilitate information storage and retrieval

Assist managers and others in creating training curricula, materials, documentation

Provide additional support to the Quality organization as required including maintaining original Quality documents, loading PDFs into the Quality SharePoint, updating controlled lists

Participating in planning, and successful implementation of special requests made by Manager/Project Managers including special information needs such as the need to extract information from documents extracts list of project materials and provides to engineering

Receive, file, and maintain all GXP documents, including but not limited to standard operating procedures (SOPs), test methods, specifications, incident reports, CAPAs, Product Complaints, computer system validation

Manage a Document Repository that tracks the receipt, revisions and archiving of all documents

Oversee and administer document lifecycle management the Document Change Request process

Assist in the maintenance of training records and documentation within our Learning Management System

Index of drawings

Provides support to the technical service teams in support of technical data integrity and entry

Work with Engineers to update Top Level BOM/Specification data in Cost Point

Maintain approval process

Schedule meetings with support teams to finalize BOM and/or RFP’s

Responsible for the maintenance of the document control system

Maintains all ISO standard operating procedures, work instructions and product labeling files

Maintains revision and approval status of all documents

Maintains hard copies of all approved documentation

Perform special projects in Excel and other applicable software

Review of documentation – test results for raw materials, components and QA inspection documentation to assure material meets specifications

Reprocessing Approvals, Planned Deviations, Document Change Requests, Change Control Requests, templates

Ensure adherence with GMPs and SOPs

Balances personal work and team priorities

Respond to and resolve customer questions or issues

Compile reports, updating and verifying data for processing

Downloading drawings from the drawing list and save them to an electronic storage location specified General office skills (data entry, scanning documents, filing) are essential

Experience with MRP/ERP/PLM Systems is a plus

Must be a team player and interface well with others

Applied technical knowledge of Product Life Management systems is preferred

Manage the lifecycle of vendor documentation from receipt, distribute, review and return to vendor till compilation of final documentation

QUALIFICATIONS:

Education:

Post-Secondary education.

Experience:

3 years’ experience in Document Control/QA/QC

These experiences should be gained in areas of engineering, quality or technical operations and should include a minimum of one year document control management

Experience in document control for the design and construction of large projects a plus

Experience with an electronic Quality/Document Management System preferred

Good organizational, project management skills and ability to perform varied tasks in a disciplined, consistent manner

Ability to analyze, interpret technical procedures and regulations

Quality Assurance experience in the industry, including the ability to identify and resolve document control and training compliance issues

Problem solver and ability to deal with a variety of concrete variables in situations where only limited standardization exists

Familiarity with the Engineering Release and Change Control process is a preferred

ISO experience is preferred

Good PC Skills. Proficiency with Microsoft Office applications.

Detail-oriented with a keen eye for precision, spotting errors and inconsistencies.

Ability to manage your time and deadlines, the ability to adapt to the ever-changing priorities of the market situation.

WE OFFER:

A DYNAMIC WORKPLACE : Join an innovative culture that encourages creativity and collaboration with a focus on results.

COMPETITIVE COMPENSATION: Competitive salary, including bonus eligibility, and a comprehensive total rewards package.

COMPREHENSIVE HEALTH BENEFITS: Access to medical, dental, and vision insurance to keep you and your family healthy.

INVEST IN YOURSELF: Take advantage of ongoing professional development opportunities that foster career growth and advancement.

Integra is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Role Overview: Document Control Manager

WeBuild Canada is seeking a highly organized and detail-oriented Document Control Manager to support the refurbishment and construction of a deepwater intake tunnel in anticipation of a project we intend to commence in the Summer of 2025.

This critical infrastructure project demands rigorous documentation standards to ensure compliance with nuclear safety regulations, engineering specifications, and project timelines. The successful candidate will lead the development, implementation, and oversight of document control systems, ensuring the accurate management, distribution, and archival of technical documents, drawings, and records across multidisciplinary teams. This role is pivotal in maintaining traceability, quality assurance, and regulatory compliance throughout the lifecycle of the project

Responsibilities:

• Create document control guidelines and responsibilities and ensure these are executed and followed appropriately.
• Implement a document management team and system in line with the needs of the organization including but not limited to project initiation for various projects within the organization.
• Define and implement the tools, systems, policies and procedures necessary to effectively manage document control requirements.
• Act as the main point of contact for document control with internal and external stakeholders.
• Establish document management best practices and opportunities for continuous improvement.
• Develop and implement work processes and procedures such as Operations and Maintenance Document Review Control, Design/Engineering Document Review Control, Correspondence Control, Contract or Vendors Data Management, Standards Management, Project Standards and Document Numbering.
• Design and implement detailed work instructions to support the approved procedures.
• Ensure all document management equipment (hardware, software, etc.) is effectively maintained.
• Manages and maintains department budget and headcount.
• Monitor staff performance and quality of work through providing coaching/mentoring and training .
• If required, set up hard copy filling system with wet signature hard copy filing.
• Champion the development of improved document workflows to reduce timelines .

Experience Requirements:

• College graduate with 10+ years of Document Control experience, or an equivalent combination of education and related experience.
• A minimum of 10 years’ document control experience in a construction project/site environment with a minimum 5 years’ experience in a lead document control role.
• Proven experience and ability in all aspects of the document control function (design, implementation & management), including document management/control systems, processes, procedures, software tools.
• Capacity to determine program objectives / requirements to develop standards / procedures for diverse engineering and construction document management activities.
• Experience working in a fast paced and startup project environment with demonstrated capability of working under tight timelines.
• Knowledge of rail engineering, operations and maintenance terminology is an asset.
• Leader in using computerized Document Management applications / Electronic Document Management Systems (EDMS); including Aconex.
• Highly proficient with Microsoft Office Suite.
• Strong EDMS skills, including systems such as SharePoint, Aconex, etc.

Why Join Us?

• Competitive pay, comprehensive health and dental benefits, and RRSP matching plans. The opportunity to work on one of the most exciting infrastructure and civil engineering projects in Toronto. A wide array of learning and development opportunities. A work environment focused on health and safety.