Explore opportunities as an office administrative assistant, a role vital for maintaining smooth operations in various industries. These positions demand strong organizational and communication skills, alongside proficiency in office software and equipment. Office administrative assistants handle tasks including scheduling appointments, managing correspondence, and maintaining records. 7,418 Office Administrative Assistant jobs in Canada
Office Administrative Assistant
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Office Administrative Insurance Assistant
Posted today
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Job Description
Job Description
Office Administrative Assistant
This is a Part time or Full time position with flexible hours working from our office in Mississauga.
Ideal for an individual looking for part time or full time hours.
Favourable compensation - Minimum compensation $23.00 per hour plus bonus
Job Purpose
To assist in the servicing of Desjardins products and services, and to assist advisors of Aggie Janiak Insurance and Financial Services Inc. EXPERIENCE AND KNOWLEDGE- OTL- Other Than Life Licence required
- Successfully complete and maintain all Desjardins hiring requirements
- Experience in a variety of computer applications, particularly Windows applications, desirable
- Experience in retail sales, marketing or customer service desirable
SKILLS/ ABILITIES
- Knowledge of Social Media sites and tools
- Problem solving skills
- Ability to effectively relate to customers within a sales environment
- Strong listening, oral, and written communications skills
- Ability to take initiative and act effectively both individually and as a member of a team without direction
- Ability to create and maintain professional business relationships with prospects, policyholders, co-workers, and associates within the Desjardins organization
- Ability to learn and become proficient with various computer applications
- Ability to adapt to changing market conditions and a dynamic work environment
- Ability to pay close attention to detail and accuracy
- Ability to handle multiple tasks and maintain strong organizational skills
- Ability to remain positive and maintain progress towards a goal in spite of obstacles and adversity
Join our team and embark on a rewarding career helping clients secure their financial future through comprehensive insurance solutions.
We thank all applicants for their interest, however, only those selected for interview will be contacted.
These positions are with an independent contractor agent that is part of the Desjardins exclusive agent network, not with Desjardins Group or its subsidiaries. This agents’ employees are not employees of Desjardins. Independent contractor agents are responsible for and make all employment decisions regarding their employees.
Office Administrator
Posted 1 day ago
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We are Loraas Disposal North, an integrated services company that provides solid waste collection, transfer, disposal and recycling services to local residents and businesses throughout Saskatchewan. Weu2019re proud to be a different kind of company with a different kind of culture. One where self-directed, empowered employees have our trust and full support to realize their potential as they strive to make a bigger and better impact on their communities and careers every day.
As an
**Office Administrator**
with us the minimum responsibilities are:
Greet visitors, inquire the nature of their business and direct them to the appropriate person
Assist customers with account-related requests, process customer payments, follow up and resolve customer billing inquiries
Maintain general office operations including supply ordering, processing mail and faxes, data entry, and issuing customer invoices
Assists with phone queue system: answering telephone and relaying calls and messages, provide information about service availability, provide information about company products and services, etc.
Cross-train into additional operational duties such as dispatching, accounts receivable, etc.
Assist administration and operations staff as required.
Completes other duties as assigned
**WHAT WE NEED FROM YOU:**
High school diploma or GED required
Post-secondary education in a related field preferred
Computer literate, including intermediate working skills of Microsoft Office Suite (Word, Excel and Outlook)
Strong customer service and troubleshooting skills
Previous experience preferred
Able to effectively communicate both verbally and in writing
Able to work well under pressure
Strong attention to detail
**A criminal record check will be required.**
**WHAT YOUu2019LL GET FROM US:**
A team environment that embraces a u201cwork hard, play harderu201d culture.
A compensation package that is competitive.
Well maintained equipment and facilities.
Opportunities for learning, advancement, personal growth, and challenge.
**_We thank all applicants for their interest but advise only those selected for an interview will be contacted._**
**_Loraas Disposal is an Equal Opportunity Employer. All employment decisions (including but not limited to hiring) are made without regard to characteristics protected by federal, provincial, or local law, regulation, or ordinance._**
Office Administrator
Posted 1 day ago
Job Viewed
Job Description
We are Loraas Disposal North, an integrated services company that provides solid waste collection, transfer, disposal and recycling services to local residents and businesses throughout Saskatchewan. Weu2019re proud to be a different kind of company with a different kind of culture. One where self-directed, empowered employees have our trust and full support to realize their potential as they strive to make a bigger and better impact on their communities and careers every day.
As an
**Office Administrator**
with us the minimum responsibilities are:
Greet visitors, inquire the nature of their business and direct them to the appropriate person
Assist customers with account-related requests, process customer payments, follow up and resolve customer billing inquiries
Maintain general office operations including supply ordering, processing mail and faxes, data entry, and issuing customer invoices
Assists with phone queue system: answering telephone and relaying calls and messages, provide information about service availability, provide information about company products and services, etc.
Cross-train into additional operational duties such as dispatching, accounts receivable, etc.
Assist administration and operations staff as required.
Completes other duties as assigned
**WHAT WE NEED FROM YOU:**
High school diploma or GED required
Post-secondary education in a related field preferred
Computer literate, including intermediate working skills of Microsoft Office Suite (Word, Excel and Outlook)
Strong customer service and troubleshooting skills
Previous experience preferred
Able to effectively communicate both verbally and in writing
Able to work well under pressure
Strong attention to detail
**A criminal record check will be required.**
**WHAT YOUu2019LL GET FROM US:**
A team environment that embraces a u201cwork hard, play harderu201d culture.
A compensation package that is competitive.
Well maintained equipment and facilities.
Opportunities for learning, advancement, personal growth, and challenge.
**_We thank all applicants for their interest but advise only those selected for an interview will be contacted._**
**_Loraas Disposal is an Equal Opportunity Employer. All employment decisions (including but not limited to hiring) are made without regard to characteristics protected by federal, provincial, or local law, regulation, or ordinance._**
Office Administrator
Posted 1 day ago
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+ Salary Range:$55,000 - $70,000
+ Company events
+ Health & Dental Benefits
+ Employee Assistance Program
+ Employer RRSP match
+ Competitive Time Off Policy
Position Summary
The Office Administrator provides support and assistance to the Office and Operations. Responsibilities will include reviewing and forwarding payroll, working with JD Edwards, maintaining, and updating files and related systems, assist the office team with information management along with general administrative tasks.
Primary/Essential Responsibilities and Duties
+ Performs day to day accounting functions such as payroll, accounts payable, accounts receivable, collections, job/labour/equipment cost coding. Liaises with operations and customers to resolve issues or questions.
+ Performs required accounting functions and reporting by the required deadlines. Responsible for assisting with period end activities, answers questions, provides reports/data as required.
+ Completes human resources/payroll functions at the divisional level by performing duties such as tracking recruitment, on-boarding new hires or recalled workers, setting up and managing employee/payroll files and related documentation including ROEs and employment letters, administering benefits, staff payments, garnishees, WCB, union remittances.
+ Performs a variety of administrative tasks related to job/project files such as setting up jobs in JDE, maintaining related job files and documentation, ensuring appropriate cost coding for labour, equipment and other expenses, assisting with invoicing and collections.
+ Assists key internal and external stakeholders such as the operations, and vendors, providing information and updates as necessary.
+ Answer phones and direct company inquires as needed.
+ Perform other related administrative or project-based duties as assigned.
Required Skills and Qualifications
+ Grade 12 graduation; completion of an accounting program preferred.
+ Minimum 2 years experience with payroll functions.
+ Minimum 2 years experience related to general office administration.
+ Demonstrated ability to use Outlook, Excel, Word, Access, and JD Edwards.
+ Ability to self-manage, work independently, and participate in a team environment.
+ Exceptional analytical, planning, and organizational skills.
+ Demonstrated ability to build relationships and work effectively in a team.
+ Ability to lead self, show initiative and commitment to task.
+ Strong interpersonal and communication (written and verbal) skills.
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.
All qualified applicants will receive consideration for employment with PNR RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.
RailWorks is North America's leading track and transit system experts for over 100 years and with 45 offices across the U.S. and Canada. We take on challenging projects every day and our success rely on a collaborative and open-minded work environment that encourages teamwork, positivity, and ingenuity. We are committed to creating a culture of trust, respect, and acceptance. RailWorks also offers opportunities to grow your career, develop your skills and pursue success.
Office Administrator
Posted 3 days ago
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Job Description
**Locations:** Nisku, Alberta
**Additional Locations:** NA
**Work Site:** On Site
**Req ID:**
**Position Overview**
As an office administrator with Davey Tree, you will get to wear many hats and get involved in several aspects of the business. You will act as the main point of contact at the office for all staff and customers and will assist the local management team administratively. This role will be an integral part of not only the local office team but be in direct contact with our corporate office to ensure operations and administration run efficiently.
**Office Hours are Monday to Friday, 8:00AM to 4:00PM**
**In office position.**
**Starting pay ranges from $21 to $23 per hour, based on your skills and experience.**
**Job Duties**
+ Support payroll for different clients, including collecting and transferring timesheets and vacation requests to the payroll department for processing.
+ Answer phone and direct inquiries; Reply to general information requests.
+ Greet clients/suppliers/visitors to office in a professional and friendly manner.
+ Enter and update new customer information.
+ Maintain reports from manual or electronic files, inventories, mailing lists and databases.
+ Packaging and mailing of client documents.
+ Provide administrative support to managers and field supervisors.
+ Order supplies and maintain inventory.
+ Responsible for onsite employee orientation.
+ Assist with accounts payables ensuring timeliness, accuracy, and correct billing.
**Qualifications**
+ 1-2 years in an office administrative role preferred.
+ Some experience handling client telephone communications.
+ Good telephone and communication skills.
+ Great aptitude for developing and maintaining relationships with clients and staff.
+ Attention to detail.
+ Proficient in Microsoft Word, Outlook and Excel.
**Additional Information**
+ Excellent benefits package, RRSP/TFSA matching program.
+ Employee owned company with stock purchase available after 6 months of service.
The Davey Tree Expert Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected class, including race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national or ethnic origin, marital or familial status, disability, status as a protected veteran, status as an Aboriginal or Indigenous person, or other classification protected by law.
The Davey Tree Expert Company of Canada, Limited, is committed to scientifically based horticultural and environmental services with outstanding client service. The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental consulting for residential, utility, commercial and environmental partners in the U.S. and Canada. We care about our clients, each other and the world around us. We offer the resources, size and stability of a big company while maintaining the culture, entrepreneurial spirit and feel of a small one. We invest in our employees by offering industry-leading training, technology and benefits that lead to a rewarding and safe work experience at all levels. Wherever you want to grow your career, there's a place for you at Davey. To learn more, visit Davey.com.
**If you require accommodation at any time during the recruitment process, please email** .
Office Administrator
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Job Description
Description
About A&M
Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.
Position Overview
A&M’s Oakville Office is seeking a dynamic Office Administrator to oversee day-to-day office management and support for our Infrastructure and Capital Projects team in Canada. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and should be able to work independently with strong attention to detail. This is an in-office position, 5 days a week.
Responsibilities
- Oversee front desk operations, including greeting clients, sorting mail, sending couriers and managing incoming calls.
- Provide administrative support to Managing Director and team members, assisting with ad-hoc requests.
- Manage document retention policies and related on and offsite storage
- Partner with accounting and real estate teams in the US to redirect invoices and other documents.
- Creation of expense reports
- Schedule appointments, arrange meetings
- Plan, coordinate, and execute special projects and high-profile client events.
- Ensure security, integrity and confidentiality for the company
- With support from the US real estate team, oversee office security, including badge/fob administration, off-boarding access, and monthly audits.
- Collaborate with off-site IT team to resolve day-to-day IT/AV issues and coordinate laptop deliveries and returns for new hires and departing employees.
- Assist with the onboarding process for new hires, ensuring smooth transitions.
- Serve as a fire safety warden and an active member of the Joint Health and Safety Committee.
- Responsible for taking inventory and ordering of office supplies
- Coordinate additional logistics such as lunch reservations, catering orders, and other related tasks on a case-by-case basis.
- Responsible for opening/closing duties: Unloading dishwasher, ordering kitchen supplies and stocking fridge, etc.
- Maintain cleanliness and organization of reception area, boardrooms, and lunchroom.
- Address on-site property maintenance and repair requests in a timely manner.
Qualifications
- Minimum 2 years of experience in a similar role; Bachelor’s Degree or College Diploma preferred.
- Proven experience in event planning and coordination, managing logistics and ensuring smooth execution of both internal and client-facing events.
- Exceptional customer service and interpersonal skills, with the ability to support multiple executives and adapt to various working styles.
- Strong relationship management abilities, building trust and networks within the company.
- Excellent communication skills, both oral and written, with the ability to interact effectively with senior leaders and external partners while maintaining confidentiality and attention to detail.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Concur, and file-sharing platforms (e.g., Box); strong organizational and calendaring skills.
- Detail-oriented, with the ability to manage administrative tasks and projects independently, consistently meeting deadlines and ensuring accuracy.
- Strong problem-solving skills, with a proactive, self-motivated, and team-oriented approach.
- Professional demeanor with a demonstrated ability to acquire new skills and adapt to new challenges.
A&M is committed to providing an accessible recruitment process that meets our obligations under the Ontario Human Rights Code , the Accessibility for Ontarians with Disabilities Act, 2005 and any other applicable legislation. We strive to maintain a strong and dynamic workforce that fosters respect and inclusivity for applicants of all abilities. Should you have any accessibility need(s) and/or require accommodation during the recruitment process, please notify Human Resources at and we would be pleased to assist you.
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Office Administrator
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Job Description
Join the GDI Family!
One provider. One solution. All your facility maintenance services.
GDI provides unequalled capability and expertise in the facility services sector across Canada and the United States. Our broad knowledge and competencies in integrated facility services will contribute to the success of our business partners. With nearly a century of experience, our excellent service delivery distinguishes us from other facility services providers. Our team of over 30,000 individuals offer innovative cleaning techniques, best-in-class capabilities, and unrivaled experience.
Summary:
Provide general office support with a variety of clerical activities and related tasks.
Essential Duties:
- Greeting and directing visitors
- Answer and direct phone calls
- Processing and directing mail and incoming packages or deliveries
- Clerical support – email, scan, fax, filing
- Filing supply orders for managers
- Manage and Maintain office inventory & Supplies
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research and creating reports
- HR support as needed
- Other duties as assigned
Qualifications:
- 1 year of relevant experience preferred
- Excellent phone etiquette
- Excellent attention to detail
- Excellent verbal and written communication skills
- Strong organizational skills
- Able to multi-task
- Proficient with MS Office (Word, Excel, Outlook)
GDI Services Inc. is an equal opportunity employer.
Office Administrator
Posted today
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Job Description
Do you love working in a fast pace environment, where you are constantly make meaningful contributions daily?
We are looking for an amazing Office Admin to support our growing team and company long term.
This role is very dynamic in nature and has a big impact to the team!
Efficiency is a big part of our company culture. To us this means being able to do more with less, always finding better, smarter and easier ways to do things without compromising quality. An example of this could look like automatic reordering of supplies regularly so you no longer have to, or adopting a new tool that makes a process so much simpler.
Organization is equally important. It enables your ability to be both efficient and effective. Organization to us means using tools (calendars, SharePoint and other internal tools) to keep things where they need to be. It also means taking appropriate notes when being assigned a task so that the task can be completed to meet expectations. Organization also includes having guides and documents created and in the right places so that yourself and others can easily refer back to be able to complete a task.
Being Detail oriented is key and we need an individual who has an amazing eye for details! Being detail oriented reduces the need to go back and forth between different individuals we work with (internal or external). We always strive to do things right the first time and learn from mistakes quickly so they never occur again. Details are also important in anything related to book keeping and reporting which the business relies upon.
Finally majority of what you will do will be on the computer. It’s CRUCIAL that you are extremely comfortable on the computer and using Microsoft programs such as Outlook, Excel and PowerPoint . Many of the tools we use can be learnt through online tutorials and courses, requiring you to be open to continuously self-learning to increase your efficiency and in turn making regular tasks easier for you and more impactful towards the team!
More about us:
Our company is comprised of an amazing team of individuals of diverse backgrounds, experiences and perspectives. We are lean in nature and most team members have multi-functioning positions within the company. We are approaching a decade of existence and have experienced tremendous growth and learnings throughout the years and as a result of the different ideas brought forward by past and current team members.
We praise new ideas, new methods of doing things and learning what works and what doesn’t. We promote thinking outside the box to solve problems and often look at how we can simplify or automate any process we do, freeing up valuable time of any team members and making tasks easier to complete!
We strive for an ever evolving company culture and team where we learn, grow and have fun with everyone we work with!
We are looking for the best fit candidate to join our journey and grow with us. If you feel the role description and culture are a perfect fit for you, we look forward to hearing from you and diving even deeper on the role, company and yourself!
DETAILED ROLE OVERVIEW:
Offices Maintenance & Supplies:
- Scheduling Maintenance & Service Providers as needed and recurring schedules across locations
- Cost-effective Supplies Ordering for all offices: Automate and Delegate where possible
- Main point of contact for all work/service providers related to BSC facilities
- Identifying cost-effective and efficient Service providers where needed
- Ensuring Clean and organized office spaces: Implementing and enforcing policies where necessary
Business Purchasing:
- Purchasing products/supplies/tools as required by the business regularly
- Ensuring receipts and records are kept of all items purchased as required by accounting team
- Ensure items are received and manage returns end to end where necessary
- Communicating with vendor/service providers to resolve issues
- Follow up on outstanding orders and ensuring that purchases are received.
Bookkeeping/ Data entry:
- Reconciling expenses/receipts by entering into systems to support Accounting department
- regular scanning of documents for accounting purposes
- Inventory tracking
- Reporting or auditing tasks as needed
- Payments to service providers/ vendors or depositing of cheques
- Reconciling bank accounts and credit cards by gathering receipts and invoices and balancing information
Administrative Tasks:
- Answer phones and direct calls to appropriate team members
- Scanning, filing, faxing and filling of documents as needed
- Creation and management of all business contacts into outlook system
- Creation of Process documents to create standardization of processes
- Management and Organization of SharePoint site
- Organizing/Scheduling of activities or work required
New Employee Support:
- Support in the onboarding process for new team members including but not limited to facilitating tours, setting up employee workspaces, new employee profile creation in our systems, scheduling of tasks required to be completed.
Required
· High Level of Organization: this is CRUCIAL for this role and for your success at our company.
· Detail oriented: Your will be involved in work that requires high attention to detail. Taking notes, listening, asking questions and double checking the work you do is extremely important.
· High Computer proficiency: Very comfortable on the computer using outlook, excel and other Microsoft products and learning new tools on the computer.
· Love to learn/ Growth Mindset: Whether it be new applications required, processes or ways we do things. The learning will be ongoing and continuous with the objective of improving what/how we do, simplifying and reducing complexity!
· Resourceful/Outcome focused: Using different approaches where existing don’t work to achieve the end goal
· Great listening skills: Whether instructions or to feedback
· Positive Attitude/Energy
· Team Player/Love to work with others
Required Experience/Education
o Post-secondary education in business, computers, or office management
OR/AND
Office Admin or Similar Position for 3-5+ years
Desired Experience
· Finance or accounting experience
· Excel Intermediate Level
· Outlook Expert Level
· SharePoint Intermediate Level
Hours of Operation: 9am - 6pm Monday- Friday
Salary: $47,110 per annum
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