Explore exciting Project Coordinator jobs in 38 Project Coordinator jobs in Toronto
Project Coordinator
Posted 6 days ago
Job Viewed
Job Description
· Company events
· Health & Dental Benefits
· Employee Assistance Program
· Employer RRSP match
· Competitive Time Off Policy
· Flex Work (Possibility)
Position Summary
Reporting to the Project Manager or designate, the Project Coordinator provides support and assistance to ensure the smooth execution of the assigned projects. Responsibilities are varied but include documentation and information management, record keeping, cost control, coordinating timely delivery of supplies and material, tracking project progress, maintaining project files, estimating projects, ensuring quality control and safety, trouble shooting and follow up. This is an entry level position intended to provide training for advancement to more senior level positions in the Company.
Primary/Essential Responsibilities and Duties
· Assesses and/or prepares scope of work required to successfully fulfill project requirements;
· Prepares budget and revenue estimates based on the scope of work and specifications;
· Develops project schedules; including but not limited to critical path calculation, resource allocation and delay analysis.
· Prepares work plans and methodologies, including but not limited to obtaining necessary permits, organizing resources, developing logistics and coordinating tasks between different stakeholders;
· Assists in procuring material, equipment, and services;
· Prepares supporting reports and documents as per the project requirements responsibilities;
· Attends internal meetings, meetings with the clients and other stakeholders;
· Monitors and evaluates performance of on-site employees and subcontractors;
· Develops all required documentation for the submission of project related invoices;
· Investigates and reports all issues arising during all stages of project;
· Prepares and analyses cost, budget, production and other reports as requested by the management team;
· Prepares and submits RFIs, change order requests and other respective documentation related to the contract change management.
· Actively engages and promotes safety culture. Ensures that safety and quality control standards are followed at all times;
· Other duties as assigned.
Required Skills and Qualifications
· Undergraduate degree or diploma in a related field of study such as Civil Engineering, Contract Management or Project Management;
· 1-2 years of experience working in the construction or railroad industry;
· Encompasses general concepts of project management;
· Efficiency with business and construction software such as Microsoft Office, Microsoft Project, Microsoft Outlook, Primavera P6, Hard Dollar, or JD Edwards an asset;
· Ability to apply, interpret and understand contract law and language;
· Excellent verbal and written communication skills. Proper grammar and punctuation are mandatory;
· Strong client relations, influencing skills and organizational skills;
· Strong attention to the details and ability to work under strict deadlines.
Physical Requirements and Working Conditions
· This is full-time office position;
· Occasional weekend or night work may be required;
· Occasional exposure to outdoor construction sites in all weather conditions may be required;
· Majority of the field work is on and around live track (trains);
· Field work may be in urban, rural or isolated areas. Accommodations and transportation will be provided, if required.
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.
All qualified applicants will receive consideration for employment with PNR RailWorks without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other characteristics protected by law.
RailWorks is North America's leading track and transit system experts for over 100 years and with 45 offices across the U.S. and Canada. We take on challenging projects every day and our success rely on a collaborative and open-minded work environment that encourages teamwork, positivity, and ingenuity. We are committed to creating a culture of trust, respect, and acceptance. RailWorks also offers opportunities to grow your career, develop your skills and pursue success.
Project Coordinator
Posted 6 days ago
Job Viewed
Job Description
PMO is looking for a highly motivated, organized, analytical and results-driven individual to join our team. The Project Coordinator assists the IT business relationship management team to manage Project Tracking & Reporting, updating and management of project plans, and follow up of milestones and activities with relevant stakeholders. To succeed in this role, you should have excellent time management and communication skills, since you will collaborate with internal and external teams to deliver results on deadlines.
2.0 Specific Responsibilities:
· Draft detailed & succinct meeting minutes, capturing key decisions and actions
· Follow-up and track key project activities and milestones
· Maintain a comprehensive and organized project Teams site with relevant and up to date project files and information
· Efficiently manage and track the project and prepare timely and accurate status reports
· Coordinate with the various Project Managers and Program Manager to ensure the project tracking is up to date
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
· Effectively manage time, resources and sometimes conflicting, priorities
· Highly Proficient Computer Skills required: MS Projects, Excel, PowerPoint
· Excellent communication skills - both written and verbal
· Strong organizational skills
· Works well juggling multiple deadlines without sacrificing attention to detail
· Ability to work as a team player
· Proven work experience as a Project Coordinator within the context of an ERP (ideally) SAP implementation
· 5-7 years' experience in project coordination, project management, marketing management or related position
· Technically savvy- comfortable working in an environment where technical language is the norm
· Completion of post-secondary education null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to
Project Coordinator
Posted today
Job Viewed
Job Description
ARS / Global Emergency Management is a proud leader in disaster mitigation and property restoration. With a commitment to quality and over 60 years of experience, we are dedicated to meeting the needs of insurers, agents, brokers, and most importantly, the policy holder.
We serve property owners of all types with restoration services resulting from WATER, FIRE, STORM and other event driven disasters.
We are on an exciting journey of transformation and growth. We offer a competitive salary, an extended health plan including medical, dental, and vision. Our other benefits include a company RRSP program, an employee assistance program, educational assistance, professional development and internal growth opportunities. If you have what it takes to be our Project Coordinator and this sounds like a perfect match, we would love to hear from you!
Position Overview:
The Project Coordinator plays a key role in supporting the execution of restoration projects by organizing, directing, and managing various project activities under the supervision of a Project Manager (PM).
Key Responsibilities:
- Serve as the primary point of contact between clients and project appraisers
- Develop and maintain project schedules and timelines
- Coordinate and assign subcontractors within established budget parameters
- Manage materials selection and ensure timely, accurate ordering
- Maintain a clean and safe worksite, adhering to health and safety regulations
- Obtain necessary approvals for all subcontracted work and any change orders
- Identify, track, and resolve project deficiencies
- Conduct site walk-throughs and secure final client sign-off
- Ensure project milestones and completion dates are met
- Provide regular updates to and support project managers
- Submit weekly job status reports, highlighting progress, issues, and solutions
- Oversee the protection and handling of client belongings during restoration
- Be available to work evenings and weekends, including participation in an on-call rotation as required
Required Knowledge and Experience:
- Minimum 3 years of experience in the construction or restoration industry
- Proficiency in Microsoft Office suite (Word, Excel, Outlook, etc.)
- IICRC certifications (WRT, FSRT) considered an asset
- Solid understanding of residential and commercial construction methods and applicable building codes
- Proven ability to work both independently and collaboratively in a fast-paced setting
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines
- A proactive approach and commitment to seeing projects through to completion
- Strong analytical and problem-solving skills
- Willingness to travel occasionally as needed
- Possession of a valid G or G2 driver’s license
AODA Statement
ARS / Global Emergency Management encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodations needed to support your participation in the recruitment process.
We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.
Project Coordinator
Posted today
Job Viewed
Job Description
ARS / Global Emergency Management is a proud leader in disaster mitigation and property restoration. With a commitment to quality and over 60 years of experience, we are dedicated to meeting the needs of insurers, agents, brokers, and most importantly, the policy holder.
We serve property owners of all types with restoration services resulting from WATER, FIRE, STORM and other event driven disasters.
We are on an exciting journey of transformation and growth. We offer a competitive salary, an extended health plan including medical, dental, and vision. Our other benefits include a company RRSP program, an employee assistance program, educational assistance, professional development and internal growth opportunities. If you have what it takes to be our Project Coordinator and this sounds like a perfect match, we would love to hear from you!
Position Overview:
The Project Coordinator plays a key role in supporting the execution of restoration projects by organizing, directing, and managing various project activities under the supervision of a Project Manager (PM).
Key Responsibilities:
- Serve as the primary point of contact between clients and project appraisers
- Develop and maintain project schedules and timelines
- Coordinate and assign subcontractors within established budget parameters
- Manage materials selection and ensure timely, accurate ordering
- Maintain a clean and safe worksite, adhering to health and safety regulations
- Obtain necessary approvals for all subcontracted work and any change orders
- Identify, track, and resolve project deficiencies
- Conduct site walk-throughs and secure final client sign-off
- Ensure project milestones and completion dates are met
- Provide regular updates to and support project managers
- Submit weekly job status reports, highlighting progress, issues, and solutions
- Oversee the protection and handling of client belongings during restoration
- Be available to work evenings and weekends, including participation in an on-call rotation as required
Required Knowledge and Experience:
- Minimum 3 years of experience in the construction or restoration industry
- Proficiency in Microsoft Office suite (Word, Excel, Outlook, etc.)
- IICRC certifications (WRT, FSRT) considered an asset
- Solid understanding of residential and commercial construction methods and applicable building codes
- Proven ability to work both independently and collaboratively in a fast-paced setting
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines
- A proactive approach and commitment to seeing projects through to completion
- Strong analytical and problem-solving skills
- Willingness to travel occasionally as needed
- Possession of a valid G or G2 driver’s license
AODA Statement
ARS / Global Emergency Management encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodations needed to support your participation in the recruitment process.
We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.
Project Coordinator
Posted 2 days ago
Job Viewed
Job Description
ARS / Global Emergency Management is a proud leader in disaster mitigation and property restoration. With a commitment to quality and over 60 years of experience, we are dedicated to meeting the needs of insurers, agents, brokers, and most importantly, the policy holder.
We serve property owners of all types with restoration services resulting from WATER, FIRE, STORM and other event driven disasters.
We are on an exciting journey of transformation and growth. We offer a competitive salary, an extended health plan including medical, dental, and vision. Our other benefits include a company RRSP program, an employee assistance program, educational assistance, professional development and internal growth opportunities. If you have what it takes to be our Project Coordinator and this sounds like a perfect match, we would love to hear from you!
Position Overview:
The Project Coordinator plays a key role in supporting the execution of restoration projects by organizing, directing, and managing various project activities under the supervision of a Project Manager (PM).
Key Responsibilities:
- Serve as the primary point of contact between clients and project appraisers
- Develop and maintain project schedules and timelines
- Coordinate and assign subcontractors within established budget parameters
- Manage materials selection and ensure timely, accurate ordering
- Maintain a clean and safe worksite, adhering to health and safety regulations
- Obtain necessary approvals for all subcontracted work and any change orders
- Identify, track, and resolve project deficiencies
- Conduct site walk-throughs and secure final client sign-off
- Ensure project milestones and completion dates are met
- Provide regular updates to and support project managers
- Submit weekly job status reports, highlighting progress, issues, and solutions
- Oversee the protection and handling of client belongings during restoration
- Be available to work evenings and weekends, including participation in an on-call rotation as required
Required Knowledge and Experience:
- Minimum 3 years of experience in the construction or restoration industry
- Proficiency in Microsoft Office suite (Word, Excel, Outlook, etc.)
- IICRC certifications (WRT, FSRT) considered an asset
- Solid understanding of residential and commercial construction methods and applicable building codes
- Proven ability to work both independently and collaboratively in a fast-paced setting
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines
- A proactive approach and commitment to seeing projects through to completion
- Strong analytical and problem-solving skills
- Willingness to travel occasionally as needed
- Possession of a valid G or G2 driver’s license
AODA Statement
ARS / Global Emergency Management encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodations needed to support your participation in the recruitment process.
We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.
Project Coordinator
Posted 4 days ago
Job Viewed
Job Description
Green Infrastructure Partners Inc. (GIP) is one of Canada’s largest and most diversified infrastructure companies. We de-risk the most challenging parts of construction by offering vertically integrated infrastructure solutions for public and private projects of every scale.
For over 50 years, our teams have been designing, delivering, and maintaining infrastructure for Canada’s growing cities. From excavating and demolition to foundations, paving, and the production of materials, we have the unique ability to complete an entire project without the need for subcontractors. Green is in our name because we believe in the necessity of sustainable solutions. We’re leaders in energy efficiency, and we’re at the forefront of incorporating recycled and reused materials.
Green Infrastructure Partners is currently hiring a Project Coordinator. Reporting to the Sr. Project Manager, the Project Coordinator will be responsible for supporting existing projects along with pursuit of new work. They will provide the controls and mechanisms necessary to support effective communications, as well as ensure a safe working environment. They are responsible for duties as assigned, which will vary in levels of seniority and complexity.
Job Duties
- Assist the Sr. Project Manager in managing and coordinating active projects;
- Assist the Sr. Project Manager to pursue new work;
- Assist in establishing and monitoring construction work schedules, including “look ahead” schedules;
- Liaison with General Contractors and Owners;
- Communicate operational objectives with the Sr. Project Manager on a daily basis;
- Keep and maintain the daily document control and other assigned records to fulfil the requirements of the contract and provide a detailed history of site events and history.
- Ensure all works meet contract document requirements and meet or exceed all applicable standards
- Ensure compliance with all Federal, Provincial and local laws, particularly applicable Occupational Health & Safety Acts / Construction Safety Act regulations and environmental requirements
- Provide input on site operations, in order to increase production or solve problems;
- Support the implementation and maintenance of safety plans and tactics;
- Ordering site-specific materials and supplies;
- Conducting and documenting regular health and safety meetings;
- Assist Project Superintendents in the investigation of any incidents or complaints and preparation of reports;
- Responsible for compliance and enforcement of all Company policies and procedures with regard to all employees and contractors;
- Work closely and diplomatically with all personnel to maximize overall operational harmony, productivity and efficiency that will ultimately better serve the clients;
- Such other duties and responsibilities as assigned by his/her Supervisor;
Qualifications
- Currently enrolled in an Engineering degree/College Diploma or satisfactory combination of training and experience
- Ability to read and understand construction drawings and contract documents;
- Professional attitude and superior communication skills;
- Possess excellent organizational, time management skills, foresight, accuracy, attention to detail and commitment to objectives and responsibilities
- Pro-active and able to manage multiple priorities
- Excellent organizational, time management skills, foresight, accuracy, and commitment to objectives and responsibilities;
- Proactive and able to manage multiple priorities;
- Effective problem-solving skills, with the ability to make good decisions that will meet or exceed project targets;
- Exceptional conflict resolution, negotiation, and objection handling skills;
- Ability to combine a focus on the big picture with a keen attention to detail, while working in a fast-paced environment;
- Strong work ethic and positive team attitude, along with a commitment to staff privacy;
- Strong organizational, written, and verbal skills.
We thank you for your interest. Only those selected for an interview will be contacted.
Green Infrastructure Partners Inc., “GIP”, is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.
We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.
GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.
Project Coordinator Intern
Posted 27 days ago
Job Viewed
Job Description
Reporting to the Project Manager or a designate, the Project Coordinator Intern is responsible for coordination of various railway maintenance and construction activities within the Greater Toronto and Hamilton Area. Working closely with the technical experts and on-site personnel, Project Coordinator Intern will be involved with all aspects of the project and contract administration, including fulfilling project requirements, promoting safety culture, conducting quality control and assurance, providing internal reports to the management team, and other tasks as assigned by the Project Manager or a designate. Project Coordinator Intern is expected to support PMO, Operations, Safety, Quality, Training, Procurement and Administration departments with a variety of initiatives and business needs. Ideal candidate will be knowledgeable in project management, heavy construction and transportation principles, have strong interpersonal skills, and be willing to learn.
Primary/Essential Responsibilities and Duties
+ Assesses and/or prepares scope of work required to successfully fulfill contract requirements.
+ Prepares and verifies budget and revenue estimates based on the scope of work and specifications.
+ Develops and monitors project schedules, including but not limited to critical path calculation, resource allocation and delay analysis.
+ Prepares and verifies work plans and methodologies, including but not limited to obtaining necessary permits, organizing resources, developing logistics and coordinating tasks between different stakeholders.
+ Coordinates project activities based on the budgetary and contract requirements.
+ Assists in procuring material, equipment and services, and organizing required training for the reporting personnel.
+ Prepares and submits supporting reports and documents as per the project requirements responsibilities.
+ Attends internal meetings, meetings with the clients and other stakeholders. Acts as a liaison between different departments.
+ Monitors and evaluates performance of on-site employees and subcontractors.
+ Develops all required documentation for the submission of project related invoices.
+ Investigates and reports all issues arising during all stages of project.
+ Prepares and submits RFIs, change order requests and other respective documentation related to the contract change management.
+ Prepares and analyses cost, budget, production and other reports as requested by the management team.
+ Actively engages and promotes safety culture. Ensures that safety and quality control standards are followed at all times.
+ Performs other related administrative or project duties as assigned.
Required Skills and Qualifications
+ Enrollment in a related field of study such as Civil, Electrical, Mechanical or Systems Engineering, Contract Management, or Project Management;
+ Awareness of general concepts of project management and contract management;
+ Knowledge of Microsoft Office and Microsoft Project. Knowledge of Primavera P6, Hard Dollar, and JD Edwards is an asset.
+ Ability to understand, interpret and apply contract language;
+ Excellent verbal and written communication skills. Proper grammar and punctuation are mandatory;
+ Strong organizational skills;
+ Strong attention to the details and ability to work under strict deadlines;
+ Ability to work in a diverse environment.
+ Punctuality and eagerness to learn.
+ G2 or full G driver's license.
Working Conditions:
+ Office-based position. Flexible conditions may be available after the probation period.
+ Occasional weekend or night work may be required.
+ Occasional exposure to outdoor construction sites in all weather conditions may be required.
+ Majority of the field work is on and around live track (trains).
+ Work may be in urban, rural or isolated areas. Accommodations and transportation will be provided, when required.
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.
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Implementation Project Coordinator
Posted 3 days ago
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Job Description
Our client equips local governments with scalable technology for asset intelligence, geospatial integration, and predictive maintenance. We’re looking for a detail-oriented Project Coordinator who can bridge the gap between municipal operations and modern asset management system implementations.
In this role, you’ll work closely with municipal clients and internal teams to plan, coordinate, and support the deployment of enterprise asset management (EAM) and GIS solutions. Your efforts will help cities optimize capital planning, lifecycle forecasting, and field service coordination by ensuring projects stay on track and communication flows seamlessly between stakeholders.
Key Responsibilities:
- Coordinate with municipal clients to gather and document current Work and Asset Management processes
- Support project managers and consultants in organizing and tracking project tasks, timelines, and deliverables
- Assist in preparing documentation, reports, and presentations for client meetings and workshops
- Schedule and facilitate meetings, workshops, and status check-ins between clients and internal teams
- Track feedback and client requests, ensuring they are communicated clearly to the technical team
- Help monitor project risks and issues, and assist in developing action plans to resolve them
- Collaborate with technical teams during the configuration and testing phases, ensuring progress aligns with project goals
- Maintain organized project documentation and support the creation of training materials
- Occasionally support travel logistics or participate in on-site client sessions as needed
Qualifications:
- 1–3 years of experience in project coordination, preferably in a municipal, infrastructure, or IT environment
- Strong organizational and multitasking skills; able to manage competing priorities
- Familiarity with asset management systems (e.g., Cartegraph, Cityworks, Lucity, Maximo) or municipal software is an asset
- Basic understanding of project management methodologies (Agile, Waterfall, or hybrid approaches)
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Visio); experience with tools like JIRA, Asana, or MS Project is a plus
- Excellent written and verbal communication skills; comfortable communicating with both technical and non-technical stakeholders.
- A basic understanding of municipal operations, infrastructure, or engineering terminology is helpful.
- Detail-oriented, proactive, and a team player.
- Willingness to occasionally travel for on-site coordination or workshops.