56 Project Coordinator jobs in Toronto

Job Description

Project Coordinator

Location: Mississauga, ON
Salary: $65,000 – $5,000

About the Company

Our client is an established general contractor with a long-standing track record delivering institutional, educational, industrial, commercial, and private development projects across Ontario. Known for quality, safety, and professionalism, they continue to grow steadily in Ontario's construction market.

The Opportunity

This is an excellent opportunity for a Project Coordinator to join a dynamic team and support the delivery of diverse construction projects from pre-construction through close-out. The role involves coordinating with project managers, site teams, subcontractors, and clients to ensure effective project execution, documentation, and communication.

Key Responsibilities

• Assist with pre-construction planning, procurement, and scheduling.

• Coordinate Requests for Information (RFIs), submittals, shop drawings, and change orders.

• Maintain and distribute project documentation including progress reports, meeting minutes, and site instructions.

• Support cost tracking, budget updates, and progress payment applications.

• Ensure compliance with company safety policies and project quality standards.

• Liaise with subcontractors, consultants, and clients to ensure clear communication and timely issue resolution.

• Support close-out procedures, including deficiency tracking and turnover documentation.

Qualifications

• 2–4 years of experience in a Project Coordinator role within a general contracting environment (previous GC experience required).

• Strong understanding of the Ontario Building Code and relevant construction regulations.

• Post-secondary education in Construction Management, Civil Engineering, Architecture, or a related field.

• Strong organizational and time management skills with the ability to manage multiple priorities.

• Knowledge of construction methods, drawings, and specifications.

• Proficiency in MS Office; experience with construction management software (e.g., Procore, MS Project, or equivalent) is an asset.

• Strong written and verbal communication skills.

• Commitment to safety, quality, and teamwork.

What's Offered

• Competitive salary in the range of $6 K–$7 K , depending on experience.

• Exposure to a diverse range of projects with growth potential.

• Supportive, team-focused environment with opportunities for professional development

Job Description

Improtech Ltd.   Founded in 1987, we specialize in design, implementation and commissioning of process and packaging modifications in food and beverage operations across Canada. Our clients appreciate our full range of services including problem solving, conceptual design, machine fabrication and installation, project management, commissioning, and training. We are both consultants and contractors with much of our work being design-build. In 2019 Improtech was acquired by Ag Growth International Inc (AGI).  AGI is a leading provider of equipment solutions for agriculture bulk commodities including seed, fertilizer, grain, and feed systems with a growing platform in providing equipment and solutions for food processing facilities. AGI has manufacturing facilities in Canada, the United States, the United Kingdom, Brazil, South Africa and Italy and distributes its product globally.   Job Responsibilities: * Generate equipment, contractor and parts purchase orders * Manage parts deliveries * Verify part accuracy * Interact with suppliers (telephone and email) including source materials and components; obtain quotations; issue purchase orders. * Create project binders * Prepare outgoing mail (envelopes, packages, etc.) * Develop company policies and procedures * Maintain files and records so they remain updated and easily accessible * Take minutes of meetings * Support the H&S requirements of the team ensuring compliance   Job Requirements: * Must have proven experience as an office clerk or other clerical position * Must be well organized, self-motivated, and capable of working in a fast-paced environment * Must have minimum of high school diploma * Must be proficient with Word and Excel * Must have excellent oral and written communication skills * Infrequent trips to suppliers for parts pick up may be required, a valid driver’s license is therefore mandatory We provide competitive compensation programs including benefits, health spending account, retirement, fitness allowance, personal and career development, and other programs. We have exceptional career opportunities. Check us out at ( and

Job Description

Salary:

Broccolini is an equal opportunity employer and we are committed to creating a diverse and inclusive environment. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, disability status or veteran status. Accommodations for applicants with disabilities are available at all stages of the recruitment process upon request.

Broccolini is a family-owned, single-source provider of construction, development and real-estate services. Our company caters to the industrial, commercial and residential markets in Canada. Recognized for our quality workmanship, innovative technology, open collaboration, and exceptional standards, we offer a one-stop approach to the planning, development and construction of remarkable buildings.

We are currently looking for a Project Coordinator to join our construction team.As a Project Coordinator, you will assist in the development and build of remarkable buildings, fostering enduring relationships with our people, partners, and clients while maintaining the Broccolini core values, One Team, One Dream, Caring at our Core, Powered by Passion and We Make it Happen.

What you will do as a Project Coordinator:

The Project Coordinator supports Project Managers in organizing and executing all phases of construction projects, from tendering through final delivery. This role is both administrative and technical, with greater autonomy, including limited contract signing authority and more client-facing opportunities.

Key Responsibilities

• Coordinate project schedules, documents, drawings, contracts, and change orders.
• Lead document control and manage construction management software (Procore).
• Support procurement and tendering, including scope reviews and subcontractor negotiations.
• Assist with project budgeting, cost tracking, invoicing, and monthly progress draws.
• Participate in client and trade meetings; prepare and distribute meeting minutes.
• Conduct weekly site visits, monitor quality, enforce HSE requirements, and support LEED initiatives where applicable.
• Use BIM tools (Revizto) for coordination, issue tracking, and reporting.

Qualifications

• 46+ years of project coordination experience in construction.
• Strong knowledge of contracts, drawings, specifications, scheduling, and HSE practices.
• Proficiency with Procore, MS Project, and BIM platforms (Revizto).
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage parts of a project independently.

Broccolini is a fast-growing company that offers a multi-market approach, a dynamic working environment, a competitive compensation program and excellent benefits such as:

• Group Insurance Plan (three plans to choose from)
• Telemedicine (24/7 access to a nurse or doctor)
• Employee Assistance Program
• Professional Training & Development Program
• Mentorship Program
• Maternity Top-Up Program
• Healthy lunch program at a very reasonable cost
• Active social, wellness and female empowerment committees (5 a 7s, wellness challenges, trainings)
  
• Free access to modern gym facilities, personal training and group classes
• Ample free parking
• Free espresso, coffee & tea

Broccolini thanks all interested applicants, however only those under consideration will be contacted.

Job Description

Salary: $55,000-$65,000

Who is Northstar?

Northstar Access is the leading provider of safe, temporary access solutions to construction and industrial markets across Canada. We provide end-to-end service (design, engineering, delivery, installation, rental, and sales), and our growing list of products include scaffolding, shoring, swing stages, edge protection, material hoists, and mast climbing work platforms. Northstars customers depend on them for high-quality products, exceptional installation services, industry-leading experience, and a dedicated focus on safety. Since 2012, Northstar has expanded from its original location in Southern Ontario, and now operates from 6 branches across Ontario, Manitoba, British Columbia and Alberta, employing more than 400 experienced professionals.

Who are we looking for:

We are looking for an experiencedProject Coordinatorwho can coordinate projects according to competing priorities and project plans. This position prepares schedules, collaborates with various stakeholders, and coordinates documentation for construction projects.

What you will be doing?

• Daily labour scheduling (communicating and coordinating with Sales Reps/NSA Managers, customer site contacts/Site Superintendents, and field crew workers)
• Coordinate scheduling for the worksite collaborating with customers and Crew Superintendents
• Assist with project planning, progress monitoring, and cost control
• Ensure completion of job pre-qualification documents and liase with finance team on new account creation
• Obtain Certificates of Insurance (COIs) and Workers Compensation Clearances when requested
• Obtain information as required to support estimators bid and quotation process
• Prepare project permits (Swing Stage, sidewalk, etc.)
• Assist with the identification and resolution of field technical issues
• Ensure completion of daily field safety inspections and other required safety documents
• Communicate changes in schedule with both the customer and Northstar team members
• Prepare reports related to specific sites including but not limited to site safety documents, Indigenous Equity Report, etc.
• Manage the teams daily Google calendar
• Set-up and maintain record keeping/ project files
• Act as an ambassador for the various safety campaigns
• Participate in and coordinate project meetings as required
  

What qualifications, skills and abilities arerequired?

• Previous project management experience (preferable within the construction industry)
• Highschool diploma required, college diploma or university degree preferred
• Ability to manage multiple projects with various stakeholders
• Excellent organizational, time management, and attention to detail
• Knowledge of fall arrest and fall protection practices
• Basic knowledge and use of computer software: email, spreadsheets, and MS Office
• Capable of managing conflicting schedules and aligning to deliver results
• Effective verbal and written communication skills
• Collaborate effectively with crew members, architects, engineers, contractors, and subcontractors and other trades
• Ability to take initiative and work with minimal supervision under tight time constraints
• Work is performed in both indoor and outdoor environments where temperatures will range throughout the various seasons with exposure to cold and hot temperatures
• Typically works in an office setting with adequate lighting and ventilation and provided with a normal range of room temperature and noise level
• Minimal physical effort required. Work is mostly sedentary but can require walking, standing, bending, reaching, lifting, or carrying objects that typically weigh less than 10lbs.
• Frequent viewing of a computer screen and the use of hands and fingers to type on a keyboard and open documents.
• Frequent volume of work and deadlines that could impose mental strain and require focus on a routine basis. Work assignments are diversified. Frequent focus required to complete analysis and resolve unique problems. Recollection of past precedent may be required to resolve work problems.

Youll love working at Northstar Access because:

The People.
You will be surrounded by some of the most talented, smart, supportive, and passionate teams people you can be proud to work with.

The Business.
Northstar Access Inc is an industry leader in access solutions in Ontario, Manitoba, Alberta, and British Columbia.

Management & Ownership.Northstars ownership and management team are long-term focused. We are focused on making the right long-term decisions for the business and bringing in values-orientated individuals who can grow with the company over the long term. Being privately-owned and Canadian focused, we are not focused on quarterly financial results or short-term objectives.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. Position responsibilities can be subject to change with the changing needs of the business.

Job Description

Westburne is much more than electrical products. We are Canada’s market leader in energy solutions, renewables, lighting, wire & cable, automation and connected network solutions. We have access to the best partners in the industry and we go above and beyond to help our customers and partners grow. To learn more about Westburne, please visit us at LifeHere.westburne.ca ( and westburne.ca (   What You Will Do With Us As the Project Coordinator based in Mississauga, you will oversee day-to-day assigned projects providing advice and guidance as required. Reporting to the Project Manager, you will provide a wide range of administrative support to the Project Management team. How You Will Thrive With Us * You will maintain customer orders using the Direct Project Management System * You will handle purchase order entries and maintain order tracking for all project orders. * Expedite and conduct follow up on orders and reconcile final billings with customer purchase orders * You will coordinate and interface between our vendors, sales team, management and our customers * You will process shop drawings for approval/record purposes * You will be a Brand Ambassador, by building brand recognition while supporting sales initiatives and enhancing customer experiences. You will consistently ensure that our corporate image is reflected. Who Are You * You have a minimum of 2-3 years of related experience. * You are organized with excellent interpersonal and communication skills. * You are able to maintain positive business relationships with suppliers and customers and resolve concerns that may occur. * You are able to work in a fast-paced environment within time constraints. What We Offer * Our employees enjoy a positive work-life balance while thriving in an environment that is ever-changing and motivated by new and exciting challenges. * We offer competitive compensation, a series of benefit options and pension packages, and the opportunity for success and growth across the organization. * Westburne provides equal employment opportunities for all applicants. We encourage everyone to apply. What Is Next * If this is the right position for you, click apply. * We thank all candidates for their interest, however, only candidates selected for interviews will be contacted. * If you require any accommodation in the application process, please contact us with the “Need Help” button in Fitzii.

Job Description

Salary:

Project Coordinator

Toronto, ON

30 Forensic Engineering is one of Canadas largest and most respected multi-disciplinary forensic firms. Our core team of 90 professional investigators, engineering technicians and support staff is enhanced through relationships with some of the top scientists, standard-makers and specialized consultants in North America serving a wide variety of industries including: Insurance, Manufacturing, Legal, Construction, Health Care, Commercial and Residential Property, Financial, Government, Hospitality, Mining, Renewable Energy and Transportation.

If you want to be a part of this fun, exciting, growing firm and contribute your skills, knowledge and abilities to our diverse group of professionals, we are looking for you.

Purpose:

The Project Coordinator will report directly to the COO or a designated staff member appointed by the COO. This role requires exemplary customer service to external clients and administrative support to internal clients, ensuring all duties are performed professionally and efficiently.

A minimum of 1-3 years of experience in an administrative support capacity, preferably in a professional services, corporate, or insurance environment, is strongly preferred. A background in construction administration would be considered an asset for this role.

Role Responsibilities:

The Project Coordinator will be responsible for, but not limited to, the following duties:

• Manage and track client files from acquisition to completion, including file intake.
• Support day-to-day project management for each practice member, including budgets, timelines, and deliverables.
• Coordinate and manage calendars, scheduling appointments for experts.
• Handle multiple projects in a fast-paced environment, ensuring deadlines are met.
• Work with Practice Leads, experts, and operations staff to streamline administrative processes and anticipate project needs.
• Produce and deliver invoices in coordination with practice members, ensuring compliance with procurement agreements and company policy.
• Schedule and coordinate travel, site visits, and teleconferences.
• Liaise with third-party vendors and contractors to retain services.
• Follow up on aging accounts receivables, as assigned.
• Coordinate the production and issuance of technical reports.
• Manage the main call line and email during business hours, triaging and distributing as required.
• Perform general clerical duties, including scanning, filing, and document management.
• Perform additional duties as required.

Requirements:

• A minimum of 1-3 years of experience in an administrative support capacity, preferably in a professional services, corporate, or insurance environment.
• Experience in a professional services environment, particularly within a legal office, would be an asset.
• Ability to work independently with minimal supervision while managing competing priorities.
• Proficiency in Microsoft Office applications (Outlook, Teams, Word, and Excel), with experience coordinating calendars, meetings, and communications across multiple platforms.
• Strong business acumen with the ability to anticipate needs, problem-solve, and take initiative.
• Experience liaising with senior leadership, external vendors, and key stakeholders in a professional and confident manner.
• Post-secondary education would be considered an asset.

Competencies & Attributes:

• Strong commitment to client service.
• Excellent written and verbal communication skills.
• Ability to organize, prioritize, and multitask effectively.
• Professional and pleasant telephone manner.
• Strong organizational skills and attention to detail.
• Great interpersonal communication and customer service skills.
• Ability to adapt quickly to changing priorities and work under pressure.
• Demonstrated ability to take initiative and drive administrative processes efficiently.
• Understanding of business processes and workflow management to support efficient project coordination.
• Results-oriented and proactive.
• Proficient in learning and utilizing new computer applications.
• Excellent teamwork and collaboration skills.

Our Mission:

We are problem solvers. Together, our passionate and diverse professionals are relentless in their pursuit of the truth. We bring clarity to complex scientific problems to help our clients make decisions with confidence.

How we work:

Our corporate philosophy is based on providing an unparalleled combination of technical excellence, powerful reporting, and professional service. That, combined with our commitment to ethical practice, has quickly established us as the preeminent forensic firm in Canada servicing the legal and insurance industries. The firm is progressive in its management practices and is committed to implement systems and protocols that will support ongoing growth.

Our Process:

30 Forensic Engineering is an equal opportunity employer and is committed to providing an accessible recruitment process. We welcome applications from all qualified individuals and are committed to equal employment opportunity regardless of gender identity or expression, race, ethnic origin, creed, place of origin, age, sex, marital status, physical or mental disability, sexual orientation, and any other category protected by law. Upon request we will provide accommodation for applicants with disabilities.

We believe in diversity and inclusivity and that is why our interview process is designed for a positive candidate experience and to ensure every candidate is evaluated equally. All applications will be reviewed from our Talent Team and the successful candidate(s) will go through the following recruitment process:

1. Recruiter Phone Interview
2. Hiring Manager(s) Interview
3. Team Interview

Interested applicants are encouraged to apply through our applicant tracking system -

We thank all candidates for their interest however, only those qualified forthe position will be contacted

Job Description

Salary:

eurOptimumis a leader in custom design and manufacturing of interior signage and display systems. We are known for creating innovative visual solutions tailored to a wide range of environments for major clients throughout North America. We offer complete design, display and project management solutions for corporate, retail, financial, academic and hospitality clientele.

The role Project Coordinator

eurOptimum is looking for an organized and efficient Project Coordinator to join our team. This position requires someone who is detailed-oriented, resourceful, and someone who thrives in a fast-paced environment.

This role is a hybrid role working 3 days in the office; however, in the first few months the Project Coordinator will find themselves full-time in the office where they will learn the most and receive hands-on training.

Roles and Responsibilities:

• Execute full-cycle project coordination including assisting with design, manufacturing details and specifications, installation planning and coordination, and after sales service;
• Assists the department with quoting and estimating by gathering information, specifications, and related documents; and identifying labor, material, and time requirements;
• Provide high level customer service to internal and external stakeholders and ensure customer service standards are maintained and clients needs are satisfied;
• Build and foster relationships with suppliers as required;
• Develop strong, long-term strategic relationships with clients;
• Develop knowledge of current industry practices, use of materials, and competition;
• Source new suppliers and installers as required;
• Assist in maintaining an efficient, and streamlined department;
• Update current processes and put practices into place;
• Coordinate all phases of multiple projects;
• Maintain and update project documentation as required;
• Perform additional duties and functions as delegated by department management.

Skills and Requirements:

• 2-3 years experience in a Project Assistant or Coordination function;
• Bachelors Degree or equivalent;
• Proficient skills in Microsoft Office, with a focus on Excel;
• Excellent organizational and time management skills you must be able to handle multiple tasks simultaneously and prioritize effectively;
• Understanding of technical drawings, floor plans, manufacturing processes, and various materials is highly advantageous;
• Must be proactive, communicative, and able to work with minimal supervision;
• Detail-oriented, solutions-oriented, and a fast learner;
  
• Possess a natural knack for solving problems;
• Ability to maintain good communication with team members, clients, andvendors;
• Demonstrated ability to be resourceful and creative;
• A team player who is self-motivated, able to meet deadlines, and able to handle many tasks simultaneously with speed, accuracy, and courtesy;
• Proficient knowledge with a CRM system, preferably NetSuite;
• Flexible attitude, ability to learn quickly, and perform well under pressure.

You will also be part of a dynamic team with individuals who are driven, smart and funny. We know how to work hard, and we value work-life balance. At eurOptimum, you will be encouraged to think outside of the box and you will be part of a truly successful team.

eurOptimum offers a comprehensive compensation package including: a base salary, annual bonus and three weeks vacation, extended group health benefits, as well as an RRSP matching program.

If you would like to considered, please apply with your resume and cover letter. We thank you all for your interest, however only applicants being considered for the role will be contacted.

If you require any assistance with your application, navigating our website or have further questions, please contact our team at

Job Description

Salary:

Halyard is a highly skilled multidisciplinary engineering company. Our services include study management, project management, engineering design, procurement, construction management, and commissioning predominately in the mining, minerals processing, and utilities sectors.

The Project Coordinator works closely with project managers and engineers to coordinate and facilitate project documentation and communications between internal and external stakeholders throughout the project. The Project Coordinator is a valuable resource and important point of contact for project managers, project team members, clients, vendors, and contractors. They provide deliverables coordination, document control, and help to keep projects on track.

Key Responsibilities:

• Assist with the development and updating of project plans, schedules, and budgets.

• Facilitate communications between project team members, stakeholders, and other relevant parties under the direction of the project manager.

• Assist in the development and maintenance of
  project documentation, including deliverables lists, technical documents,
  meeting minutes, reports, and other relevant files.

• Monitor the progress of project deliverables against established timelines and milestones and coordinate internally to keep
  the project on track.

• Develop, reformat, and professionalize documents and templates, some of a highly confidential/sensitive nature, with high degree of speed and accuracy.

• Coordinate project document control by maintaining the document register, managing document filing on SharePoint, preparing, and issuing documents both internally and to Clients and Vendors, as required.

• Provide general administrative & coordination support to the project manager, including scheduling meetings, taking meeting notes, organizing site visits, and other administrative tasks, as required.

Required Skills, Knowledge, and Abilities:

• Expert business documentation development and formatting skills with advanced knowledge of document editing in Microsoft Word, PowerPoint, and Excel.

• Minimum 3 years experience working with project teams in a similar capacity.

• Proficiency in project management related processes and software.

• Highly organized and detail oriented, with strong time management skills and an ability to balance multiple tasks and effectively prioritize assignments.

• Self-starter with strong ability to work independently with minimal supervision.

• Proficient with Microsoft Office tools, specifically SharePoint, OneDrive, Outlook, Teams, and Microsoft Office (Word, Excel, PowerPoint, etc.)

• Strong aptitude and interest for learning new technologies.

• Knowledge in formal documentation formatting, filing, and tracking techniques.

• Ability to maintain confidential and sensitive information with diplomacy.

• Excellent interpersonal, communication, and problem solving skills.

The above statements reflect the general details considered necessary to describe the principal functions of the job identified. They shall not be constructed as a detailed description of all the work requirements that may be inherent in the job. Employees will be expected to follow the direction of their supervisor and perform the assigned work that the Company deems them qualified to perform, in accordance with the Companys values, job performance and key behaviour expectations.

Job Description

Location: Greater Toronto Area (GTA), Ontario

About the Company
Our client is an innovative and performance-driven leader in concrete infrastructure. With 30+ years of experience, we specialize in constructing and rehabilitating concrete bridges, culverts, retaining walls, pumping stations, and other heavy civil structures throughout the GTA and surrounding areas.

Role Overview

As a Project Coordinator, you will play a critical support role in both office and field settings. Collaborating closely with Project Managers and Site Superintendents, you’ll ensure efficient site operations, accurate documentation, and seamless coordination across all project phases.

Key Responsibilities

• Project Administration & Documentation
  • Create, manage, and update project records: meeting minutes, RFIs, change orders, submittals, transmittals, and site instructions.
  • Track and maintain logs for shop drawings and submittals; organize close-out documentation and assist with issuance of substantial completion certificates.
  • Assist in preparing purchase orders, subcontract documentation, and progress-based invoices.
• Field Coordination
  • Attend and support site meetings, site tours, and client interactions, document outcomes and follow-up actions.
  • Assist site superintendent in monitoring daily site operations: workforce deployment, material delivery, and subcontractor coordination.
  • Help enforce site safety protocols, maintain safety records, and support on-site quality compliance.
• Schedule & Communication Management
  • Support the development and updating of project schedules and milestone tracking (Budget oversight, progress monitoring).
  • Serve as a liaison between field staff, suppliers, clients, and office teams to ensure clear and timely communication.
• General Assistance
  • Assist with bid preparation, tender packages, estimations, and proposal submissions.
  • Provide general administrative support: scheduling meetings, drafting correspondence, maintaining filing systems, and supporting the Project Manager as needed.

Qualifications

• Post-secondary diploma or degree in Civil Engineering, Construction Management, or related field (e.g., C.E.T., Bachelor of Engineering).
• 1–3 years’ experience in construction, preferably within heavy civil infrastructure sectors.
• Ability to read and interpret structural and civil engineering drawings with accuracy and attention to detail.
• Proficiency in Microsoft Word, Excel, Outlook, and basic knowledge of MS Project (or similar scheduling software).
• Strong organizational skills, attention to detail, and ability to prioritize tasks and multitask effectively.
• Excellent verbal and written communication, with strong interpersonal skills.
• Valid Ontario driver’s license and reliable transportation preferred.

Why Join our client’s organization?

• Gain hands-on exposure to diverse and challenging heavy civil infrastructure projects.
• Work in a collaborative environment with a skilled and passionate team.
• Opportunities for growth and development in both project coordination and project management.

#ONEN