56 Project Coordinator jobs in Toronto

Job Description

Project Coordinator

We are seeking a proactive and detail-oriented Project Coordinator with hands-on experience in the construction industry to support our growing project portfolio. In this role, you will play a key part in coordinating field operations, ensuring projects stay on schedule, and supporting our site teams with the tools and information they need to succeed. If you thrive in a fast-paced environment and have a solid understanding of construction workflows, we’d love to hear from you.

Our company started from one truck over 50 years ago and has now grown into one of the largest recyclers and processors of ferrous and non-ferrous metals in North America, along with significant real estate holdings and a successful portfolio of companies. Our organization employs more than 2,500 employees across North America with 50 operating facilities.

We are an industry-leading, innovative real estate and land development company focused on delivering high quality residential, industrial, and design-build solutions across North America. Known as a trusted and reliable business partner, who consistently delivers beyond expectation, our company owns and manages 2,000 acres of industrial land buildings and has successfully built over 2 million square feet of industrial space. We have developed over 3,000 residential homes, partnering with some of the best GTA home builders. With well over 2,000 acres of future residential land holdings, our company plans to leverage our years of experience, and enter the low-rise housing and mid-rise condominium market throughout North America.

What We Offer:

• Paid Benefits - Health, Vision, Dental
• Life Insurance, LTD, AD&D
• Pension Plan Match
• Annual Boot Allowance
• Employee Assistance Program

Key Responsibilities:

• Follow up with Consultants and other third parties on RFP, RFQ’s and addressing issues in a timely manner.
• Provide support and coordination to the project team during development, preconstruction and construction phase.
• Develop and review tender packages for various trade scopes and include any pertinent information and ensure the lessons learned have been incorporated into the scope of work.
• Participate in project meetings with consultants, trades, and the construction management team and update meeting minutes when assigned.
• Write and distribute email, correspondence memos, letters, and forms.
• Assist with the coordination of development/planning documents and processes.
• Assist with the submission for permits.
• Produce and process purchase requisitions and invoices for all projects when requested.
• Budget tracking through excel and manage documents for each individual project.
• Organize and manage existing filing system

Qualifications:

• Diploma in Construction Management, Real Estate, Facilities Management, Engineering, Business administration, or a related field.
• 2+ years of construction or facilities project coordination experience.
• Ability to cultivate positive and effective relationships and communications with stakeholders.
• Excellent knowledge of Microsoft office programs. Strong ability with Excel is essential.
• Self-motivated, curious, responsive, and results-driven.
• Strong teamwork, decision & problem-solving, organizational and communication skills.
• Ability to read and interpret design and construction related documents.

Job Type: Full-time

Pay: $55,000.00-$60,000.00 per year

Benefits:

• Extended health care
• Dental care
• Employee assistance program
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care
• Wellness program
• Casual dress
• Company events

Our company is an Equal Opportunity Employer, and we welcome diversity in the workplace. We encourage applications from all qualified individuals, including visible minorities, Aboriginal People, and persons with disabilities. To request any accommodations, you may require participating in the recruitment process (including alternate formats of materials or accessible meeting rooms) contact us to discuss your needs. We encourage applications from all qualified individuals; however, only those under consideration will be contacted.

Job Description

Eventscape has an exciting opportunity for a Project Coordinator to join our project management team.  We’re looking for someone highly motivated to grow a career in project management—someone with strong organizational skills and a passion for architectural fabrication.

When applying, be sure to tell us how your industry experience so far prepares you to manage the fabrication and installation of custom architectural work.  Please note that this role will require a background in architecture or engineering.
 

WHO ARE WE?
At Eventscape, we build the extraordinary.  We specialize in engineering, fabricating, and installing cutting-edge projects for top architects, designers, developers, contractors, and artists.
 

ABOUT THE ROLE
As a Project Coordinator at Eventscape you will:

• Act as a central point of coordination across teams and stakeholders to keep projects moving on schedule and within scope.
• Manage administrative tasks and navigate internal systems while following established workflows and protocols.
• Support all phases of complex, multi-material architectural feature projects from concept development through design, fabrication, and installation.
• Liaise with project managers, architects, designers, vendors, and internal teams.
• Prepare, review, and assist in negotiating contracts.
• Create, update, and track detailed project schedules, resource plans, and task lists to ensure timely progress and accountability.
• Support the project management team in monitoring project risks, budgets, and cost forecasts.
• Support procurement by sourcing materials, equipment, and services, gathering quotes, and coordinating with vendors to meet project requirements.
• Collaborate closely with production, logistics, fabrication, and installation teams to track progress, flag delays, and coordinate deliverables.
• Prepare and maintain project files, administrative documentation, and correspondence.
• Assist in quality assurance efforts by reviewing documentation, confirming material and specification accuracy, and participating in issue resolution.
• Act as a communication bridge between the Toronto and New York offices, coordinating with accounting, purchasing, fabrication, and site teams.
• Proactively identify and escalate potential challenges, working with the project manager to keep the project on track.
• Help prioritize tasks and deadlines in alignment with overall project goals and shifting site or production demands.
• Maintain a high level of attention to detail across all aspects of project coordination, ensuring deliverables meet quality, budget, and timeline expectations.

ABOUT YOU
We're looking for someone with:

• A genuine interest in project management and the built environment—you want to understand how a design becomes a physical thing.
• Familiarity with construction documents, detailing, digital modelling, and reading architectural drawings.
• Strong technical skills, including Microsoft Excel (you can filter, sort, and build a basic formula) and a solid grasp of design software like SolidWorks, Rhino, Revit, or similar.
• Basic understanding of building codes and standards.
• Exposure to fabrication, material properties, or production processes—hands-on experience in making things is a big bonus.
• Excellent organizational skills—you’re someone who can keep things moving even when juggling multiple priorities.
• A process-oriented mindset, with the flexibility to adapt when things get messy.
• Curiosity, humility, and a drive to learn.
• A thoughtful approach to problem-solving—you are driven to understand why things went wrong and how to fix them.
• Strong with details and administration—whether managing documents, naming files properly, or keeping the project folder tidy.
• Comfort communicating with a wide range of people—from designers and shop floor fabricators to clients and architects.

WHY EVENTSCAPE?
Claim your place in our supportive network, where you’ll be inspired, challenged, and rewarded!

Here’s why you should join our team:

• Enjoy a competitive compensation package and employee health and dental benefits.
• Collaborate with a multidisciplinary team  of architectural fabrication experts in our open-concept office.
• Be part of frequent contests, celebrations, and social activities.
• Work alongside some of the most creative, talented, and passionate individuals  in the industry.
• Stay at the forefront of technological innovation  with our state-of-the-art machinery.
• Contribute to unique, challenging projects  and enjoy the reward of seeing them come to life through fabrication and installation.
• Be part of a socially conscious, family-owned company  that values community.

APPLY NOW
Ready to take the next step? Apply now with your resume and a brief cover letter explaining how your experience equips you to manage the fabrication and installation of custom architectural projects.

Join us as we Build the Extraordinary.

 

For more information or if you need disability accommodation, contact human resources at ( . We wish to thank all applicants for their interest in Eventscape, but only those selected for an interview will be contacted. Eventscape is committed to fostering a workplace in which individual differences are recognized, appreciated, and respected. Eventscape will consider all qualified candidates and welcomes and encourages applications from people with disabilities. Accommodations are available for all stages of the selection process.

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Job Description

Westburne is much more than electrical products. We are Canada’s market leader in energy solutions, renewables, lighting, wire & cable, automation and connected network solutions. We have access to the best partners in the industry and we go above and beyond to help our customers and partners grow. To learn more about Westburne, please visit us at LifeHere.westburne.ca ( and westburne.ca (   What You Will Do With Us As the Project Coordinator based in Mississauga, you will oversee day-to-day assigned projects providing advice and guidance as required. Reporting to the Project Manager, you will provide a wide range of administrative support to the Project Management team. How You Will Thrive With Us * You will maintain customer orders using the Direct Project Management System * You will handle purchase order entries and maintain order tracking for all project orders. * Expedite and conduct follow up on orders and reconcile final billings with customer purchase orders * You will coordinate and interface between our vendors, sales team, management and our customers * You will process shop drawings for approval/record purposes * You will be a Brand Ambassador, by building brand recognition while supporting sales initiatives and enhancing customer experiences. You will consistently ensure that our corporate image is reflected. Who Are You * You have a minimum of 2-3 years of related experience. * You are organized with excellent interpersonal and communication skills. * You are able to maintain positive business relationships with suppliers and customers and resolve concerns that may occur. * You are able to work in a fast-paced environment within time constraints. What We Offer * Our employees enjoy a positive work-life balance while thriving in an environment that is ever-changing and motivated by new and exciting challenges. * We offer competitive compensation, a series of benefit options and pension packages, and the opportunity for success and growth across the organization. * Westburne provides equal employment opportunities for all applicants. We encourage everyone to apply. What Is Next * If this is the right position for you, click apply. * We thank all candidates for their interest, however, only candidates selected for interviews will be contacted. * If you require any accommodation in the application process, please contact us with the “Need Help” button in Fitzii.

Job Description

See What We're All About

As the fastest-growing distributor of restaurant equipment, HVAC and residential appliance parts, we like to do things a little differently. We believe our team should be like family. Not like a second cousin, twice removed, but more like the family you choose to be with every day. First, you have to demonstrate our core values and keep safety as your #1 priority, that's key. But we're also looking for unique enthusiasm, high integrity, courage to embrace change.and if you know a few jokes, that puts you on the top of our list.

Do you have a genius-level knowledge of original equipment manufacturer parts? If not, no problem! We're more interested in passionate people with fresh ideas from different backgrounds. That's what keeps us at the top of our game. We're proud that our workplace has been recognized for its growth and innovation on the Inc. 5000 list 15 years in a row and the Crain's Fast 50 list ten times.

If you're ready to roll up your sleeves, go above and beyond and put your ambition to work, all while having some fun, let's chat - Apply Today!

Perks

• Parts Town Pride - check out our virtual tour and culture!
• Quarterly profit-sharing bonus
• Hybrid Work schedule
• Team member appreciation events and recognition programs
• Volunteer opportunities
• All the traditional benefits like health, dental and life insurance, RRSP/DPSP match, employee assistance programs and time away - don't worry, we've got you covered.

The Job at a Glance

The Project Coordinator plays a key role in ensuring the successful execution of projects by overseeing day-to-day operations, facilitating communication, and ensuring tasks are completed on schedule and within scope. This hands-on role involves partnering with cross-functional teams to design, implement, coordinate project timelines, track progress, manage resources, and maintain accurate documentation to ensure smooth execution, address challenges, and align all project components from design to delivery. The projects led by this role are high-impact initiatives designed to improve operational efficiency, enhance customer satisfaction, and contribute to the overall growth of the business.

A Typical Day

• Coordinate tasks and resources to ensure project milestones are met on time
• Administrative duties such as documentation, meeting scheduling, and file management
• Facilitate communication between stakeholders and team members to ensure clarity
• Monitor project performance and validate successful completion of deliverables
• Prepare and present regular progress reports and status updates for stakeholders
• Meet with diverse leaders and stakeholders to assess needs, define requirements, acceptance criteria and set project timelines
• Schedule and mediate sessions to align teams and address prioritized project issues
• Assign tasks to team members and ensure they understand expectations and milestones
• Foster cross-team collaboration to support timely completion of project tasks and deliverables
• Assist with project analysis, ROI impact, and build presentations to communicate results and next steps
• Work with PMO team on project management techniques, guidance, or technical assistance

To Land This Opportunity

• Minimum 1 year of experience in managing customer-facing, value-driven projects
• Expertise in the MS Office suite, with familiarity in other project management tools and methodologies
• Post-secondary education in a related field
• PMP is an asset
• Must have experience with a current ERP system
• Valid driver's license and satisfactory driver's abstract

About Your Future Team

As an important part of our culture, we take huge pride in having fun. We at Parts Town are passionate about celebrating anniversaries and wins, enjoy team lunches, giving appreciation, a memorable first day warm welcome and an inspiring work environment!

Parts Town Canada is committed to ensuring equal access and participation for people with disabilities. We are committed to treating people with disabilities in a way that allows them to maintain their dignity and independence.

Job Description

We're looking for a highly organized and customer-focused Project Coordinator to support our team in managing dealer orders, specifically within the windows and doors category. This position plays a key role in overseeing the full lifecycle of customer orders, ensuring all specifications are correct before processing. If you thrive in a fast-paced setting and have a sharp eye for detail, we'd love to hear from you. The company offers: - Comprehensive benefits package including dental, health, and vision care. - Life insurance and paid time off. - On-site parking and company events. - Opportunities for career growth and development within a private, family-owned company. - Comprehensive training will be provided on systems, products, and procedures Key Responsibilities: - Review and validate dealer-submitted orders, confirming product details such as SKUs, measurements, and pricing - Resolve discrepancies or missing information prior to order processing - Serve as the main point of contact for dealers, providing updates and support throughout the order process - Collaborate with internal teams to ensure orders are accurate and issues are escalated appropriately - Keep thorough documentation of all project-related communications and order details Qualifications: - Minimum 2 years of experience in a detail-oriented, customer service role - Ability to read and interpret blueprints and project drawings to ensure order requirements are met. - Strong organizational skills with the ability to manage multiple priorities efficiently - Clear and professional communication skills, both written and verbal - Proficient in Microsoft Office and comfortable using order entry or CRM systems - Prior experience in the windows and doors industry is a plus, but not required - Availability to work either 7:30-4:30 or 8:00-5:00, depending on business needs Apply now to begin discussing your career goals with ABL Direct. Your application will generate a profile in our system and you will receive a reach out from our virtual recruiter to better understand your career goals. If you have the relevant experience that we need for the job, you will be contacted to discuss your application further. Alternatively, you can send your resume to and reference job ID #25684. Requirements: Skills associated with this position include: Glass manufacturing; Order Management; Window Supplier; Data Entry; Project Coordinator Accommodations are available upon request for all individuals with disabilities taking part in the recruitment and selection process.

Job Description

Improtech Ltd.   Founded in 1987, we specialize in design, implementation and commissioning of process and packaging modifications in food and beverage operations across Canada. Our clients appreciate our full range of services including problem solving, conceptual design, machine fabrication and installation, project management, commissioning, and training. We are both consultants and contractors with much of our work being design-build. In 2019 Improtech was acquired by Ag Growth International Inc (AGI).  AGI is a leading provider of equipment solutions for agriculture bulk commodities including seed, fertilizer, grain, and feed systems with a growing platform in providing equipment and solutions for food processing facilities. AGI has manufacturing facilities in Canada, the United States, the United Kingdom, Brazil, South Africa and Italy and distributes its product globally.   Job Responsibilities: * Generate equipment, contractor and parts purchase orders * Manage parts deliveries * Verify part accuracy * Interact with suppliers (telephone and email) including source materials and components; obtain quotations; issue purchase orders. * Create project binders * Prepare outgoing mail (envelopes, packages, etc.) * Develop company policies and procedures * Maintain files and records so they remain updated and easily accessible * Take minutes of meetings * Support the H&S requirements of the team ensuring compliance   Job Requirements: * Must have proven experience as an office clerk or other clerical position * Must be well organized, self-motivated, and capable of working in a fast-paced environment * Must have minimum of high school diploma * Must be proficient with Word and Excel * Must have excellent oral and written communication skills * Infrequent trips to suppliers for parts pick up may be required, a valid driver’s license is therefore mandatory We provide competitive compensation programs including benefits, health spending account, retirement, fitness allowance, personal and career development, and other programs. We have exceptional career opportunities. Check us out at ( and

Job Description

Interested in joining a diverse and experienced team that supports your career aspirations, offers a variety of interesting opportunities, and helps you to build your career in the dynamic and impactful industry? J Dass Developments is a fast growing company with interests in real estate development, manufacturing, hospitality and retail sector. For our growing construction team we need Construction project coordinators.

Position Purpose:

To coordinate and provide support to the Construction Manager, Site Supervisors and Forepersons on one or more construction projects.

Job Duties include, but not limited to:

Maintain a record/journal of daily work site activities, safety items, visitors, inspections, including a photo/video record of job progress.

Maintain the contract documents, drawings, specifications for project staff and subcontractors.

Provide technical support to Managers and Supervisors.

Prepare take Offs from Drawings/ Specification.

Invite quotes from vendors and contractors, evaluate them, prepare Bid recap and recommend placing orders.

Deal with Change orders, RFQs and RFIs.

Prepare construction budgets.

Prepare material procurement lists and arrange to get the material as per project priorities.

Assist with preparing Project completion Schedules.

Work with and alongside the Project Manager and Supervisor to plan the work sequence, using specifications, drawings and site conditions for effective safety-conscious production.

Regular site visits and coordination with Site Supers.

Qualifications:

High level of Computer skills (Word, Excel, Project,).

Strong Estimation skills are Required.

Experience with RFIs, RFQs, Take Offs is Required.

Minimum of 3 years of Canadian construction experience is required.

Strong organizational/analytical skills with clear oral and written communication abilities.

Exceptional organizational abilities with task prioritization, multi-tasking, use of timelines and time management techniques.

High level of personal integrity.

Strong work ethic and the ability to work cooperatively with other staff.

Ability to work in a fast-paced environment.

Must be able to work with little supervision; must be self-directed.

Maintain a valid driver’s license.

Work Conditions:

Travel to various sites/locations will be required.

Indoor and outdoor environments; various weather conditions.

Weekend and evening work may be required to meet the demands of the position.

Job Type: Full-time

Job Description

Responsibilities

The Project Coordinator supports the Go Expansion Senior Management at Turnkey level on activities such as:

• Reporting internal and external KPIs.
• Coordinating transversal internal and external reports.
• Coordinating meetings and project governance issues across sub-sytems, partners and customers.
• Develops and maintains details in project dashboards.
• Support Senior Management in managing key information.
• Prepare and/or edit meeting minutes and presentations.
• Apply analytical skills to compile summary documents, e.g Monthly Progress Report, Management Plans, Project Delivery Reviews. Collect and include contributions of the Team.

Requirements:

• University/College degree in Business Administration, Project Management or equivalent commercial background.

• 1-3 years of relevant work experience.
• Proficiency with Power BI (strong knowledge needed), Visio, Macro programming language, Project Management Software.
• Good knowledge of railway products and systems
• Conflict management and interpersonal skills
• Team spirit approach
• Strong attention to details
• Communication abilities to obtain collaboration from the matrix organization involved in the project
• Excellence organizational and time management skills
• Anticipation, clear reporting

Acara Solutions is committed to ensuring equal employment opportunities for applicants and employees. We are committed to filling open positions using balanced selection criteria to avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation, or any other status protected or required by law

Acara Solutions welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates participating in all aspects of the selection process.

Job Description

Project Coordinator - Architecture Firm

GTA based - Hybrid - Full-time

We are seeking a highly motivated and organized Project Coordinator to join our client's dynamic team in the GTA. As a Project Coordinator, you will play a crucial role in ensuring the successful execution of our architectural and design projects. This is an excellent opportunity for individuals with a passion for architecture and a desire to contribute to the creation of inspiring spaces.

Key Responsibilities:

• Collaborate with project teams to oversee and coordinate the design and execution of projects.
• Create and manage project work schedules, ensuring projects are completed on time and within budget.
• Ensure project compliance with all relevant regulations and standards, making necessary design revisions as required.
• Maintain project documentation, including contracts, change orders, and project schedules.
• Identify and manage project risks and issues in collaboration with project stakeholders.
• Provide regular project updates to stakeholders, including project status reports and metrics.
• Assist in the preparation of project proposals and budgets.
• Work with project managers to define and manage project scope, schedule, and budget throughout the project lifecycle.
• Support project managers in maintaining project plans, schedules, and budgets.
• Facilitate project team meetings, including preparing agendas and taking minutes.

Qualifications and Requirements:

• Bachelor's degree in Architecture, Architectural Technology, or a related field.
• 1-3 years of experience in construction administration, project coordination, or document control.
• Solid understanding of architectural design theories and construction drawings.
• Proficiency in Office 365, including Excel and Outlook.
• Experience with contract admin software, such as Procore (preferred).
• Familiarity with Bluebeam (preferred).
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaboratively in a team.
• Strong organizational and project management skills.
• A team player attitude and willingness to work collaboratively with others.

If you feel you are qualified, our client would love to speak with you!